US Staffing, Top 10 US IT Staffing Processes and usa staffing facts
Monica Kerry
Team Lead Recruiter, Helping people for dream Jobs visit: “usstaffinginc org” for hundreds of active US jobs ,hotlists and Paid Guest Post Building Expert with High DA Website
What is US Staffing Process Full US Staffing and recruitment and process overview?
USA Staffing or US staffing is a web-based recruitment and staffing platform for the recruiters in United States. It is used by US recruiters to recruit and hire employees, as well as to manage their current workforce. The US staffing allows agencies to post job USA JOBS vacancies, receive and review applications, and manage the hiring process. It also provides tools for managing employee records and performance evaluations.
Top 10 benefits of US staffing? Why So popular these days?
Access to a large pool of qualified candidates: US staffing process or US staffing agencies have a wide network of job seekers, which makes it easier to find the right fit for a particular job opening.
Time-saving: US Staffing agencies handle the Corp to corp recruitment process, which saves a lot of time for the employer.
Cost-effective: US Staffing agencies typically charge lower fees than traditional recruitment methods, making it a cost-effective option for employers.
Compliance: US Staffing agencies are knowledgeable about compliance with federal and state laws related to employment, which eliminates the risk of non-compliance for the employer.
Flexibility: US Staffing agencies provide temporary, temp-to-perm, and permanent placement options, giving employers more flexibility in their hiring needs.
Reduced turnover: US Staffing agencies screen and pre-qualify candidates, which reduces the risk of turnover.
On-demand staffing: US Staffing agencies can provide additional staff on short notice, which is particularly helpful for businesses with fluctuating workloads.
Access to specialized talent: US Staffing agencies often have specialized divisions that focus on specific industries or C2C jobs functions, making it easier to find highly skilled candidates.
Employee benefits: US Staffing agencies often offer their employees benefits such as health insurance, which can be beneficial for temp workers.
Risk management: US Staffing agencies handle the employment process, which reduces the risk of liability for the employer.
What is US IT Recruitment, how to get US Jobs
Definition of US IT Recruitment and US staffing Process
Recruitment is the process of finding and attracting capable talent or applicants for employment with optimum use of resources.
Tools / Sources of US Recruitment
Internet (job Portals, Groups, social media) Consultancies, Staffing Agencies
Job Specification Details
The following details are mandatory in any requirement.
Location
Duration
Rate
Primary and Secondary skills
Start Date and End Date
Job description
Roles and responsibilities
Client
Details to be collected from the Consultant/Candidate
The following information has to be collected from the consultant / candidate.
Availability (Notice Period)
Rate
Willing to Relocate
Visa Status
Contact Number
H1B Company (For rate negotiation and rate email confirmation)
H1B Contact person
H1B contact Number
H1B Email ID
H1B Employer (Petitioner)
H1B Address
How to Identify the Fake CV or Fake resume in US staffing
Fake CV’s or Fake Resume can be identified in the following two major ways
Ask for Official Email ID
References from the current company Preferably whites i.e. (Caucasians and Project managers)
Checking their education - Year passing
Do not trust on textnow numbers, Ask for USA carrier number
Checking their DOB
Get I94 of candidate and Travel history.
Asking about the company current location and project job responsibilities.
Cross check all the project with linkdin ID, Project mentioned in resume should be mentioned there in the same project duration there should not be any project and education mismatch.
US States and capitals
US time zone map Why usa time zone map is very important in US staffing
US States with all American states and us map of states
United States States with respective capitals
What are open source technology Used in US Staffing Process?
There are several open source technologies that are commonly used in the US staffing process, including:
Applicant Tracking Systems (ATS) such as OpenCATS, which are used to manage the recruitment process and track job applications.
Learning Management Systems (LMS) such as Moodle, which are used to train and educate employees.
Human Resources Management Systems (HRMS) such as OrangeHRM, which are used to manage employee records and HR processes.
Customer Relationship Management (CRM) systems such as SuiteCRM, which are used to manage relationships with clients and job candidates.
Communication tools such as Slack, which are used to communicate with staff and job candidates.
Project management tools such as Trello, which are used to manage recruitment projects and tasks.
Social media platforms such as LinkedIn, which are used to connect with job candidates and promote job openings.
Job portals such as Monster, Indeed, and Glassdoor, that provide a platform for job seekers and employers to interact.
Video conferencing tools like Zoom,Skype are used for virtual interviews.
These open-source technologies are often preferred by staffing agencies because they are cost-effective and customizable to fit the specific needs of the agency.
Open source technology examples:
Here are some examples of popular open-source technologies:
Operating Systems: Linux, Ubuntu, and Fedora are examples of open-source operating systems.
Web servers: Apache and Nginx are examples of open-source web servers.
Database Management Systems: MySQL, PostgreSQL, and MongoDB are examples of open-source database management systems.
Programming languages: Python, Java, and JavaScript are examples of open-source programming languages.
Content Management Systems (CMS): WordPress, Joomla, and Drupal are examples of open-source CMS.
Cloud Computing: OpenStack, OpenShift, and Eucalyptus are examples of open-source cloud computing platforms.
Big Data: Hadoop, Spark, and Storm are examples of open-source big data technologies.
Artificial Intelligence: TensorFlow, PyTorch, and Caffe are examples of open-source AI frameworks.
Cybersecurity: Snort, Suricata, and Metasploit are examples of open-source cybersecurity tools.
Internet of Things: OpenHAB, Node-RED, and MySensors are examples of open-source IoT platforms.
These are just a few examples of open-source technologies available. There are many more open-source projects and tools available in various fields.
What are application server used in US staffing Process?
An application server is a software framework that provides an environment for the development, deployment, and execution of applications. It is a middleware that sits between the operating system and the applications, providing services such as security, memory management, and connectivity to databases and other systems. Application servers are commonly used to build and run web applications, mobile apps, and enterprise applications.
Here are a few examples of popular application servers:
Apache Tomcat: An open-source Java Servlet Container and web server that is widely used for the development and deployment of Java-based web applications.
JBoss: An open-source Java-based application server that is widely used for the development and deployment of Java-based enterprise applications.
GlassFish: An open-source Java-based application server that is widely used for the development and deployment of Java-based web applications and enterprise applications.
WebSphere: A commercial Java-based application server developed by IBM that is widely used for the development and deployment of Java-based enterprise applications.
WebLogic: A commercial Java-based application server developed by Oracle that is widely used for the development and deployment of Java-based enterprise applications.
IIS: Internet Information Services (IIS) is a web server and an application server developed by Microsoft for Windows operating systems.
Node.js : Node.js is an open-source, cross-platform, back-end JavaScript runtime environment that execute javascript code outside of a web browser.
These are just a few examples of application servers, there are many other application servers available for different platforms and programming languages.
What are email servers?
An email server is a computer or software that manages the sending and receiving of email messages. Email servers are responsible for routing email messages between different email systems and for storing and retrieving messages for individual email accounts.
Here are a few examples of popular email servers:
Microsoft Exchange: A commercial email server developed by Microsoft that is widely used by businesses and organizations for their email needs.
IBM Notes and Domino: A commercial email server developed by IBM that is widely used by businesses and organizations for their email needs.
Postfix: An open-source email server that is widely used on Linux and Unix-based systems.
Dovecot: An open-source email server that is widely used on Linux and Unix-based systems.
Sendmail: An open-source email server that is widely used on Linux and Unix-based systems.
Zimbra: A commercial, open-source email server that is widely used by businesses and organizations for their email needs.
Google Suite : A cloud-based email server offered by Google that is widely used for personal or business email needs.
These are just a few examples of email servers; there are many other email servers available, both open-source and commercial, that are designed for different platforms and requirements.
For more technical question about US staffing check here
WHAT IS VISAS IN US STAFFING? WHY KNOWLEDGE OF VISAS IS IMPORTANT?
What Is Visa?
Visa is an entry clearance certificate that is placed in a travel or passport document, which gives you permission to enter into applied country.
Types of VISAS
Visas are mainly classified into two major categories
Immigrant Visa
Non-immigrant Visa
Immigrant VISA
Immigrant Visa are for people who intend to live permanently in US.
Types of Immigrant Visa
GC (Green Card): An official document issued by the US Government to alliance allowing them to work permanently in US.
Non-immigrant VISA
Non immigrant Visa's are for those people with permanent residence outside US but wish to be in
US for a temporary basis- for tourism, medical treatment, business, temporary work or study.
Types of Non- Immigrant VISA
H1B- Work permit: This is a work permit under the US immigration in which aliens can enter USfor three years if they work in a specialized field and their employers cannot fill the position locally. The three years can also be extended to six years. Programmers and other technicians in the computer field enter the US under this status.
H4- Dependent
B1/B2- Business/Tourist VISA: Business travelers can enter US using this VISA.
J1: Basically provided for someone from home country to US for training which should be useful to the home country.
L1/L2- Intra Company Transfer/ dependent VISA: L1 is a Non-Immigrant VISA which allows companies operating both in US and abroad to transfer certain class of employees from its foreign operations to US operations for Seven years. The employee must have worked for a subsidiary or parent company of your US Company outside of the US for at least one year out of the last three years.
Tax Terms in US Recruitment
Tax terms in US are classified into two categories. They are
1099: When a person is paid in the form of 1099, all money earned by the individual is paid on an untaxed basis. It is then the responsibility of the individual to file and pay the appropriate taxes.
W2: when a person is paid in the form of W2, the employer automatically withholds and pays all of the necessary taxes as required. These taxes include Federal income Tax, State income Tax, Social security and Medicare Tax.
Job Nature in the US Market
There are two major types of placements in the US market.
Permanent (Full Time) Placement
Temporary( Contract) Placement
Permanent Placement: The company hires person on permanent (Long term) basis. Company has to provide salary, all kinds of placements.
Temporary (Contract) Placement: The term contracting refers to a situation in which a person works for a company who is not his/her employer of record. Contracting is also referred as contingent staffing and also just in time staffing. A contract placement can happen in a matter of hours or a couple of days.
Contract placement is little different from permanent placement. The major difference between both of them is the duration or the time.
Why Companies use contractors
Companies are using more and more contractors for many reasons. Major reasons are
Staffing Flexibility
Get around budget constraints
Need to keep the permanent Headcount down
No hassles at the end of assignment
Hire for a specific purpose or project
Immediate Availability
Try before you buy
Lower costs
Avoid office politics
Why Candidates work on Contract
In today's competitive world contracting has become more and more prevalent among candidates.
Common reasons why candidate wants to work on contracting are
More Money- Earns 30% more
Receive the same statutory benefits
Evaluate the company before accepting permanent position
Enhance resume
Opportunity to travel
Flexibility in Life Style
Variety in work scope and environment.
Websites for US recruitment
The websites that are mainly used for US recruitment are
Job Diva
Dice. COM
Techfetch.com
Monster. COM
Closure (PO / Purchasing order)
After sourcing the resume and discussing it with the consultant, the recruiter can go ahead and ge his resume submitted to the Client.
Once the resume is short listed, arrange for the interview with the client and if he is appointed then that adds up to a closure and the recruiter makes an incentive of it.
Vendor Management
Vendors,
Also referred as “ Third Party”
Maintains a good pool of Human Resource
Understands client’s line of business and attends to their HR needs proactively.
Delivers solutions within defined budget and time frame.
Criteria for Choosing a Vendor
Industry knowledge and contacts
Experience in recruitment and Training
Total number of years in Business
Established clientele
Average turnaround time to successfully identify appropriate candidates.
How to Identify a Reputable vendor
Trustworthy and respectable
Follows ethical business Practices
Never say “ No” attitude
Years in Business
Experience in dealing with commercial and government clients
Nationwide reach.
One who keeps track of the available Candidates and HOT requirements in the market
Recruitment Process
Recruitment Process starts when a client has a job position and need to fill that position.
Requirements
Source of requirement: we get requirements from Business Development team, Direct Sales team, Preferred Vendors.
Types of Requirement
Contract: Contract position come for fixed timeframe or contract plus extension. Anyone can work on contract positions irrespective of their work authorization.
Contract to Hire: CTH Position will be initially for fixed timeframe and once that time frame is over the client offers consultant a permanent position. Only US Citizens, Green Card Holder, TN Visa Holder are eligible for Fulltime position unless client is ready to process the H1B.
Fulltime Permanent: Fulltime positions are direct hire positions. Only US Citizens, Green Card Holder,
TN Visa Holder are eligible for Fulltime position unless client is ready to process the H1B.
Understanding the requirement: Understanding the requirement contributes the most to our success in sourcing the accurate resume.
Sourcing
Job boards: Job Boards are used for both resume searching and requirement posting. Job boards mainly helps us in sourcing resumes for CTH and Fulltime positions apart from contract jobs. (We have accounts with Dice, Monster and Career Builder). There are few other free job boards like Corp2Corp.com, nextjob.us etc.
Vendors/Suppliers: These are the companies who market their own W2’s most of the time. We usually mass mail these vendors with the requirement and they in turn will reply with resumes of their consultants.
Internal Database: All the resumes we get from job boards search, vendors, and other sources will form our internal database for future reference.
References: When we speak to a consultant about a particular requirement and if they are not interested in that position; on request they will provide the references of their friend/colleagues for the same position.
Google/Yahoo Groups: Entire world has access to these groups so our chances of getting a resume will be high. We should identify technology specific groups or location specific groups and register with those groups and then we can send our requirement.
Technology Forums: Technology forum is the place where consultants will answer each other queries. We should register and can send requirement, if interested they will reply back.
Networking Websites: Networking websites like LinkedIn are also possible source of recruiting References, Tech Forums, Networking websites are a very good source of finding passive candidates
Screening
Resume Screening: At this time you should compare the resume with the requirement and check whether all the required skills are present in the resume or not. If the consultant worked on one particular skill which is a must have for the requirement and failed to mention then we should ask him to update.
Telephonic Screening: We should give a brief of the job description; required skills etc… and check with him on the same. While talking to him you should evaluate him on his communication skill, relevant experience, confidence level, willingness to take the position.
Technical Evaluation: Should technically evaluate them by asking technical question. We can get lot of interview question form web.
Submission
Rate Negotiation: The Need of rate negotiation comes in to picture when we have less rate cap from the client, when we have to maintain minimum/good margin for the our company and when we have to give them the rate they actually deserve (rate justification)
Formatting: Formatting meaning maintaining uniformity in font, its size, etc… Should put company Logo on the Header. We use Verdana 10 as standard font and size.
Consultant Details: We collect the following details from consultants
Full Name:
Current Location:
Relocation:
Availability:
Contact Numbers:
Email:
SSN (last 4 digits)
Date of Birth:
2 Professional References:
Interview
Telephonic Interview: Most of the companies will ask for Telephonic interview as screening and take a decision or may also call for Face to Face to take final decision.
In person interview: Few companies call directly (without telephonic screening) for Face to Face interview which will be first and final round.
Interview over the Bridge: We should encourage interview over the bridge if possible. By doing so we will get to know interview questions
Offer
If the client likes the consultant and wants him on board then client will release the Purchase Order. We in turn will have to prepare Vendor’s Master Services Agreement .
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