10 Tips on How to Write a Resignation Letter

Whether you love your job or cannot wait to escape, saying goodbye can be awkward. Here are ten simple tips you can follow to leave your job with dignity:

1. A letter of resignation is voluntary. The organization you work for may consider it customary or even might state a policy suggesting the practice, but you are not required to provide one. 
2. Keep it short and positive, even if you are very dissatisfied. Request an exit interview with Human Resources if you have complaints. 
3. Create your letter as a document that you print and deliver in person. It’s best not to risk having your employment correspondence passed around via e-mail.
4. Keep your letter formal and to the point. The first sentence usually explains that you have accepted another position and names your new employer; however, if this could create contention, you could refer to the new employer in a vague industry-related way (e.g. a telecommunications firm).
5. If you are leaving to return to school, stay home with a child, or take a break from employment, those are all valid reasons for leaving. Don’t feel you need to justify your decision. 
6. Thank your employer for providing positive growth opportunities. Reference one or two key accomplishments you have achieved during their employ. 
7. Give a two-week notice, if you can. Note your projected last day of work. 
8. Offer to cross train other employees and leave things in your position as up-to-date as possible. 
9. If you enjoyed your boss, let him or her know what you appreciated about them. Leave off any mention of their idiosyncrasies.
10. Review your letter carefully for correct formatting, punctuation, and spelling. We do this for our resumes when entering into employment and should leave with the same care too.

Ernest Hemingway said, “Courage is grace under pressure.” Leaving an employer can be one of the most anxiety producing events you will face. Avoiding communication is tempting, but do not fall prey to that poor choice. In writing your letter of resignation and when meeting with key management officials, use your courage to leave a glowing final impression.

--Helen Horyza, President, Elevate Inc. and author of Elevations, an online career assessment for students and adults found at www.elevationsonline.com. She holds a Master of Science Degree in Career Development and is a Nationally Certified Career Counselor.