Public Administration’s Post

Ever considered why some meetings leave your mind whirling with excitement, while others feel like a drag? Let's turn to Andy Grove's wisdom for answers.. Andy Grove, former Intel CEO, was a firm believer in the power of well-orchestrated meetings. He viewed them as a pivotal collaborative tool, a forum where diverse ideas are shared and critical decisions made. A productive meeting, according to Grove, thrives on dialogue, not monologue. It involves an engaging agenda, a clear purpose, and active participation. The result? A collective boost in motivation, creativity, and alignment. Conversely, a poorly executed meeting is a breeding ground for disengagement and confusion. It's characterized by a lack of direction, unnecessary length, and minimal participant involvement. A clear drain on resources and energy. The tactics for good meetings? 1️⃣ Clear purpose and structure: Always articulate the purpose of the meeting. Are you aiming to inform, resolve, or decide? Brevity and clarity are key. 2️⃣ Agenda ready: The agenda is like a road map. It guides the discussion, sets the timing, and provides a framework for the meeting's rhythm. A well-thought-out agenda is the backbone of a fruitful gathering. 3️⃣ Active participation: Every attendee is there for a reason. Encourage open dialogue and engage all participants. Remember, diversity of thought catalyzes innovative solutions. 4️⃣Rounded feedback: Foster a culture of constructive feedback. Let every opinion count and every perspective be heard. It fosters trust, respect, and better decision making. 👩⚖️What about the decision making? Dodging a decision in a meeting to brood on later might feel like playing safe. But in reality, it's more like a game of hot potato nobody wins. Why? Because when decisions are deferred, progress stalls. It's a magnet for confusion, ambiguity and a surefire way to grind the wheels of productivity to a halt. A meeting isn't about reaching a consensus, but rather about stimulating thought and reaching effective decisions. So, next time you're in a meeting, remember: when everyone is heard, it's time to decide, not just deliberate.

🌟 Struggling with Strategies for Success to Master Effective Meetings? We've got you covered! 🌟 Effective meetings are crucial for productivity and collaboration, and they should always start and end on time. We'll explore two approaches to scheduling meetings, along with other strategies to enhance their effectiveness. Ready to make your meeting more effective? Check out our latest blog for more tips and tricks! https://buff.ly/464mXca #Productivity #TimeManagement #EffectiveMeetings #EventPlanning #sosBristol

Meetings - we all have them, but are we making the most out of them? 🗓️💼🤔 What is your biggest struggle when it comes to organizing or attending meetings? Here is our latest poll results: 29% Setting clear agenda 📝🎯 43% Active participation 👥💬 14% Making decisions 🤔✔️ 14% Following up on actions 🗂️🔄   Meetings are a hub for collaboration and crucial decision-making. Yet, they often come with their own set of challenges. Navigating issues like setting agendas, encouraging participation, decision-making, and follow-ups can transform our meetings and boost productivity.🎯   Got tips or experiences on mastering meetings? Share them! Don't forget to tag a colleague.👥🔎 Latest Blog: https://lnkd.in/epDbtgzh Check our latest blog post at https://minextstep.com for more insights! #MiNextStep #chooseminextstep #youngprofessionals #MinextStep #ProfessionalDevelopment #Meetings #Productivity #Collaboration

The number of people who do not use agendas for meetings is startling and disappointing because not using an agenda is ineffective. I also like to stick to a "Top 3" approach. If you've got more than 3 topics to cover, you need another meeting or another form of engagement. It is very discouraging to enter a meeting and know you will not cover all of the items listed due to time constraints and busy schedules. "If your meeting will cover more than one or two orders of business, Abrahams says, an agenda will help: List the items to be covered, who the item’s owner is, how long the item is expected to take, and whether the item is up for discussion, informational only, and/or requires action. And for best results, be strategic about the order."

With the work world holding plenty of meetings, this article really struck interest with me. To maximize your time together, ensure your meetings are rated 10/10 by following these three rules for getting together!

”Meetings are ineffective 72% of the time. And if that wasn’t discouraging enough, 78% of people say they’re expected to attend so many meetings they struggle to get their work done.” Great tips for effective meetings and also those that should be skipped. Distinguish between meaningful meetings and those that do nothing but drain your brain and clog your calendar.

As Chief of Staff, I have the opportunity to run and facilitate meetings all day, every day. This great article from the Harvard Business Review, outlines practical ways to ensure you're having productive meetings: Step 1: Know why you’re holding a meeting. Step 2: Craft a clear agenda Step 3: Prepare your talking points Step 4: Help your participants prepare, too For me, I always start meetings with outlining our desired outcomes and align the agenda accordingly. Giving clear directives to any participants ahead of time so that everyone is prepared for a robust discussion is also vital. Go make your next meeting, great! #chiefofstaff #productivity