Jumi Aluko Consulting ’s Post

Throughout my years of experience as an administrative professional, I’ve undertaken a diverse array of tasks – some that I loved and others – not so much. Event planning is one of those tasks. 📋 ⏰ Recognizing that business owners often need time they don’t have for such endeavors, they frequently delegate planning responsibilities to an event planner. In my case, the company I work for routinely taps into my skills to organize events, and surprisingly, I have found great enjoyment in this role. ✨ Unlocking Success: Here are nine fundamental steps I follow when planning an event: 📍Clearly define the event’s purpose. 📍Establish a budget. 📍Find an appropriate venue. 📍Select a menu that suits the occasion. 📍Arrange a fitting décor scheme. 📍Ensure the availability of necessary technical equipment. 📍Guarantee an ample supply of beverage and coffee. 📍Implement effective event marketing strategies. 📍Delegate tasks wherever possible. 💼 Administrative assistants are the backbone of successful events, bringing precision and efficiency to every detail. 💪 #EventPlanning #AdministrativeAssistants #SuccessInEvents

Summer is pretty much nearly over which can only mean one thing…. planning for the winter events begins! Yes, the company Christmas party. I can hear you sighing already. A lot of work goes into organising a Christmas party whether it's a company doo or entertaining your friends and family it can get very overwhelming. VAs might work in a virtual world, but we are also great at throwing IRL parties and events. Whether it’s your office Christmas party, a New Year’s eve party for friends and family, or an industry conference, here are 10 ways your virtual assistant can help. 1. Research and Sourcing 2. Budget Management 3. Event timeline and scheduling 4. RSVPs, registration and ticketing 5. Travel and accommodation arrangements 6. Marketing and promotion 7. Communications 8. On-Site Support 9. Troubleshooting 10. Post Event Management Feel free to shoot me a message using the link in the comments if you need help with organising an event! #eventmanagement #christmasparty #eventplanner

5 (simple) Tips to On-site Event Staffing! Have you ever felt overwhelmed by the task of scheduling your event staff? It's a common feeling, shared by many event planners. But fear not, these 5 tips can turn chaos into an well-organized process. 1️⃣ Define the roles needed for the event. This includes everything from registration, to transportation, to food and beverage etc. Each role is crucial to the smooth running of the event and needs to be carefully considered in the scheduling process. 2️⃣ Determine how many people are needed for each role. This will depend on the size and complexity of the event. For a small, meeting, you may only need a handful of staff. But for a larger event, you may need dozens, or even hundreds, of on-site event staff members. 3️⃣  Allocate shifts. This is where things can get tricky. You want to avoid long hours, to avoid fatigue and decreased performance. It's also important to incorporate breaks into the schedule. This helps to ensure everyone stays focused and energized throughout the event. 4️⃣ Create a life-work balance. This is often overlooked in the event planning industry, but it's crucial for on-site event staff morale and productivity. Ensure that on-site event staff have adequate time to rest and recuperate. 5️⃣ Communicate the schedule to your on-site event staff. This should be done in a clear and concise manner, to avoid any confusion or misunderstanding. On-site event staff should also have a way to access the schedule at all times, in case they need to check their shifts or report any issues. Now, you may be thinking, 🤔 'I'm an event planner, not a scheduling expert.' And you're right. Event planners are not typically trained on how to schedule their staff. But with these 5 tips, you can take control of your on-site event staff scheduling, and ensure your event runs smoothly from start to finish. If you require assistance with your upcoming event, feel free to reach out to me via direct message anytime. I'm here to help! #onsiteeventstaff #eventplanner #staffing #meetingprofs #eventstaffing #eventstaff #eventstrategy #worklifebalance

Ah Ha Moment 💡 Many event planners often lack the skill set for scheduling on-site event staff, and that's okay. Observation, not criticism: On-site event staff scheduling and plotting out shifts aren't typical event planner duties, so it's not part of our mindset or process. Sourcing, agenda, logistics, décor, rooming lists, registration, etc. are, and that's the best part of our jobs. I've been thinking about this a lot, and it finally occurred to me that I too lacked this skill until it was taught to me during my initial years at a previous company. I worked with our customer service department and asked the then-director (an amazing person) to lead and help schedule our on-site event staff for our convention with a staff count of 150, comprising both internal and external people. He had extensive experience in staff scheduling as it was part of his daily job, with many years of expertise. 💡 Not only did he rock in this, but he also shared the skill and a crazy spreadsheet. From that event, my team and I not only learned this skill but continually improved, receiving compliments from convention centers and vendors on how well we treat and schedule our on-site event staff. Recognizing this skill isn't typically learned as an event planner, it completely makes sense why it's frequently overlooked. Do you have this skill set? If so, share and brag about how awesome your on-site event staffing skills are. Or please let us know your biggest struggle with on-site event staffing. 🌟 #EventPlanning #OnSiteStaffing #EventProfs #SkillsSharing #eventplanners #tripdirectors #gigworker #eventplanningcompany #eventoperations

As we were having our morning cup of tea, my father suddenly said 'Life is an event management'. Today's post is inspired by his words. Please do share your experiences where life has been an event management. Life: The Ultimate Event Management Challenge Every day is a new event in the grand celebration of life. From the smallest tasks to the most significant milestones, we are all event managers in our own right, constantly organizing, prioritizing, and navigating the unexpected. Just like in event management, success in life requires meticulous planning, flexibility, and the ability to handle unforeseen challenges with grace. Planning a family vacation? Just like coordinating an event, you set dates, manage a budget, and create itineraries. When a flight gets delayed, your ability to adapt and find alternative solutions ensures the vacation remains memorable and enjoyable. Leading a project at work mirrors organizing a corporate event. You assemble a team, delegate tasks, and manage timelines. When obstacles arise, your problem-solving skills and ability to stay calm under pressure keep the project on track. Hosting a dinner party? You manage guest lists, menus, and the ambiance. If a guest cancels last minute or the food doesn’t turn out as planned, your creativity and quick thinking turn potential mishaps into delightful surprises. By viewing life through the lens of event management, we realize that every challenge is an opportunity to showcase our organizational skills, creativity, and resilience. Embrace each day as an event to be managed with passion and precision, and watch how your ability to navigate life’s complexities flourishes. #LifeAsEventManagement #DailyChallenges #Resilience #Adaptability #EventManagementSkills #LifeSkills #PersonalGrowth #ProfessionalDevelopment #ProblemSolving #CreativityInLife #EmbraceTheUnexpected #LifeLessons #OrganizationalSkills

It’s Okay to Speak Up ❗ I've discussed evaluating on-site event staffing and tweaking on-site staff schedules for planners and companies.   Now, let's consider the on-site staff's perspective. What if, as event planners, we encourage feedback and foster an environment where Its Okay to Speak Up?   Have you ever found yourself as on-site event staff, completing tasks for the day only to end up sitting in the war room for hours afterward, exchanging silent glances just waiting for the lead planner to call it a day?   Or you’re assigned to a specific area, starting your day at 5 am, knowing you have to wrap up the last event at 11 pm, while other areas wrap up at 6 pm- for five consecutive days.   Does the frustration build, leading you to question why are we just sitting here or why you're the only one working these extended hours, when you know with a well-planned and executed schedule, these situations can be avoided- But you’re afraid to Speak Up?   There's an unspoken taboo with speaking up, creating an environment where valuable insights and suggestions are discouraged fueled by the fear of not being hired again for another program. We take it as “it is what it is” and I am guilty of it too by not speaking up when I know there could be a better way. This not only takes a toll on the well-being of on-site event staff but also stops the potential for growth and innovation within our industry.   💥 It's time to break the silence and let on-site event staff know 👌 It’s Okay to Speak Up and voice experiences, concerns, and suggestions without apprehension.   Idea! 💡 Implementing anonymous surveys after each event for on-site event staff may be a practical step towards a safe environment for open communication and positive changes. 🌟💬   👇 Share your on-site event staff experience. As an event planner or company, how do you collect feedback, and what actions do you take based on that feedback?   #EventIndustryChange #BreakTheSilence #EmpowerEventStaff #OnsiteEventStaffing #EventStaffingConsultant #Consulting #TripDirecting

A Day in the Life of a Conference Planner at Tarrytown House Estate Today, I bumped into my neighbor, who asked about my role as a Conference Planner for corporate events at Tarrytown House Estate. I thought I'd share the story here as well, giving a glimpse into what makes my job so engaging and rewarding. Imagine waking up every day in a place that blends historic charm with modern luxury. At Tarrytown House Estate, I get to transform this picturesque venue into a hub of creativity and productivity for corporate clients. My day starts with a strong cup of coffee as I dive into the details of our next event. Whether it’s a small team meeting or a large-scale conference, every event begins with a conversation. I meet with clients to understand their goals and visions. It’s not just about the logistics – it's about creating an experience that aligns with their brand and leaves a lasting impact. From the layout of the rooms to the flow of the day, every detail is meticulously planned. Next, I collaborate with a talented team of vendors and staff. Together, we ensure that everything from the audio-visual setup to the catering is perfect. I love this part of my job because it’s all about teamwork and creativity. Seeing everyone come together to bring a vision to life is incredibly fulfilling. Then, there’s the execution. The energy on event day is electric. I’m the main point of contact, coordinating every element and troubleshooting any issues that arise. It’s a whirlwind, but seeing attendees engaged and enjoying the event makes it all worth it. After the event, I gather feedback and reflect on what went well and what can be improved. Continuous learning is key in this industry, and it’s something I’m passionate about. So, if you ever find yourself at Tarrytown House Estate for a corporate event, know that there’s a dedicated team behind the scenes working tirelessly to make it a success. And that’s a little window into my world as a Conference Planner. It’s a role that’s dynamic, challenging, and immensely rewarding – and I wouldn’t have it any other way. Feel free to connect if you’d like to learn more about our events or just to share stories from the field! #EventPlanning #ConferencePlanner #CorporateEvents #TarrytownHouseEstate

Rest assured that when you leave an event in our hands, you're taking stress out of the equation too. Corporate events can take time and energy. Needing someone to run the event, as well as the many logistical elements to think about, may take you away from enjoying the event itself. These are just some of the areas where an external event planner can really make a difference. Handing over the nitty gritties and overall planning of your event to an experienced professional will take all of the pressure off. It can give your team the time and space to fully immerse themselves in the end product before its over. Don't just take our word for it – Kelly, one of our corporate clients, was tasked with arranging a work family fun day to celebrate the company’s 50th birthday. She reached out to Hummingbird Events to help make it happen and ensure things ran smoothly. "On the day, Thérèsa was there to make sure everything ran smoothly and liaised with the vendor so I could enjoy the day with the rest of my colleagues. If you have an event coming up, no matter how big or small I would 100% recommend Theresa at hummingbird events. " 🌟🌟🌟🌟🌟 To learn more about our stress-free event management, please contact the Hummingbird team: 📱 07778 680 032 📧 [email protected] 🕊️ https://lnkd.in/e5RnkrGu #ClientReview #Review #Testimonial #ClientTestimonial #EventPlanner #EventReview

🎅🎄 Elevate Your Corporate Events with Unforgettable Santa Experiences! (Yes this is our Santa...no stock images here!) As the holiday season approaches, we are thrilled to present our exceptional Santa experiences tailored exclusively for corporate events. 🎁🎉 In a year where connection and celebration hold more significance than ever, our bespoke Santa encounters will infuse your gatherings with warmth, joy, and lasting memories. 🌟 WHY CHOOSE US? 1️⃣ Premium Personalization: Our Santa experiences are meticulously crafted to suit the unique needs and culture of your corporate event. Whether it's a large-scale company party or an intimate team celebration, our Santas will tailor their interactions to leave a lasting impression on your attendees. 2️⃣ Professionalism: Our handpicked Santas are not just actors donning a suit; they embody the spirit of the season with warmth, charm, and unwavering professionalism. Their captivating storytelling and engaging demeanour will enchant both children and adults alike. 3️⃣ Safe and Compliant: We prioritise the safety and well-being of your employees and guests. Our Santa experiences strictly adhere to the highest safety protocols and guidelines to ensure a worry-free event. 🌟 THE IMPACT OF OUR SANTA EXPERIENCES: By incorporating our exceptional Santa experiences into your corporate events, you will: 🔸 Strengthen Team Bonding: Foster a sense of camaraderie and unity among your employees through shared moments of delight and enchantment. 🔸 Boost Employee Morale: Show appreciation for your teams' hard work and dedication by creating a festive atmosphere that celebrates their achievements. 🔸 Enhance Client Relations: Delight your esteemed clients and partners by inviting them to experience the magic of Santa at your exclusive corporate gatherings. This holiday season, let us be your partner in creating unforgettable corporate events that leave a lasting impact on your team and clients. 🎅🎄 Contact us today to discuss how we can tailor our exceptional Santa experiences to elevate your upcoming celebrations. Together, let's make this holiday season truly magical! ✨ #CorporateEvents #SantaExperiences #HolidayCelebration #TeamBuilding #EmployeeEngagement #CorporateCulture #MagicalMoments #eventprofsuk #Creativity #eventprofsuk #expochat #eventplanning #eventmarketing #eventmanagement #b2bevents #marketingprofs #b2bmarketing #eventtrends #eventplanner 

Elevating Events with Premier Staffing Solutions Introduction: Behind every unforgettable event is a multitude of behind-the-scenes efforts, where event staff play the pivotal role of conductors, transforming visions into breathtaking realities. 🌟 They are the pulse of every gathering, seamlessly turning empty spaces into hubs of celebration and connection. The Essence of Exceptional Event Staff: At Clifford Wallace, our event staff don't just work at events; they breathe life into them. With impeccable training, they welcome each attendee with warmth, and provide a level of service that leaves every guest feeling not just catered to, but truly cherished. 🍾👥 Diverse Roles, Unified Excellence: O ur staffing solutions are designed to meet the needs of any event, big or small, casual or formal. We meticulously match the right professionals to your specific requirements—be it supervisors to steer the event seamlessly, senior event waiters who transform dining into an experience, or bartenders who mix your favourite drinks to perfection. Our dedicated team works tirelessly to ensure excellence is a constant, from the moment your guests arrive until their departure. 🍹🍽️ The Benefits of Working with Us: Cost Efficiency: Discover the art of hosting without the hefty price tag. Our network offers solutions that marry affordability with quality. 💸 Skilled Talent Pool: Dive into a pool of talent where diversity meets skill, each member trained to shine in any setting. 🏆 Flexibility: Our staffing solutions flex with your needs, ensuring the perfect fit for events of any size or complexity. 🔧 Peace of Mind: Rest easy knowing your event is in the hands of professionals dedicated to making it a success. 😌 Conclusion: Together, let's craft events that become the talk of the town, blending our expertise with your vision to create magic. 🌈🎊 Looking forward to making memories at your next event! #eventhospitality #hospitalityindustry #events #eventprofs #eventplanning #eventmanagement #meetingsandevents #meetingplanner #conferenceplanning #corporateevents #eventproduction #eventvenue #teamwork #eventhospitalitysydney #festivalhospitality #conferencehospitality #eventsupervisor