Billing & Collections Administrator

At Digital Prospectors we believe that all people should love their jobs. Our team embodies this daily as they work to improve the lives of the people we serve by connecting opportunity and talent in meaningful ways. When we say “all” people should love their jobs, our internal staff are at the forefront and as a company we go above and beyond to make sure this is achieved. With an award-winning company culture, supportive management/co-workers, and benefits that are second to none, we are excited to be expanding our team and are looking for a Billing & Collections Administrator.

The Billing & Collections Administrator will play a pivotal role in our organization, with a primary focus on billing operations. Working with our Payroll and Accounting teams, the Billing & Collections Administrator will create and distribute a high volume of client invoices with an eye for accuracy and seamless delivery to meet our time-sensitive deadlines.

In this role, you will:

• Process bi-weekly invoices for all clients using Bullhorn One software.
• Review client invoices for accuracy and proper backup.
• Send invoices to clients based on billing type.
• Post remittances to client accounts for payments received.
• Investigate all over and/or under payments.
• Manage and maintain purchase order balances for clients and update for spending.
• Monitor accounts receivable balances and follow up on overdue payments.
• Attend bi-weekly collections meeting with Sales and Finance leadership.
• Review and maintain placements within Bullhorn One software.
• Generate weekly reports for Sales team and clients.
• Communicate directly with clients as needed.
• Maintain accounting mailbox inquiries.
• Other duties as needed.

Qualifications:

• High School diploma or GED certificate required (Bachelor’s degree is preferred).
• Must be proficient in Microsoft Office including Outlook.
• Must be very meticulous with details, extremely organized, and understand how to prioritize deadlines.
• Basic knowledge of QuickBooks.
• Quick study when learning new processes and systems and adaptable to new environments.
• Knowledge of Bullhorn One software would be beneficial.
• Committed to a minimum of 2 days on-site (Tuesday/Thursday) in our Exeter, NH office.

If this message speaks to you and you have what we’re looking for - take a bold step forward in your career and start a conversation with us!

POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.