Here's how you can efficiently manage and prioritize your time as an executive.

Don’t just assess your tasks; assess your goals and how each task aligns with them. Prioritize high-impact activities over urgent but low-impact ones. Understanding your priorities and your role's needs is crucial for effective time management. Regularly evaluate which tasks and projects require your attention and which can be delegated. Actionable Tip: Conduct a weekly review to identify key priorities and areas where your focus is most needed. Sample Script: "Each Friday, I review my upcoming week’s agenda to ensure that my activities align with my strategic goals and adjust my priorities accordingly."

Pour bien gérer son temps, il est essentiel de faire le point sur votre situation actuelle. Je suis ex-manager et coach de dirigeants et j'ai constaté l'importance d'identifier les responsabilités les plus pressantes et celles qui concernent le long terme. Commencez par lister toutes vos tâches et responsabilités, puis classez-les selon leur degré d'urgence et d'importance. Vous pourrez ainsi faire un focus sur les tâches les plus essentielles . Ce que je vous conseille, c'est de commencer par les plus difficiles, ainsi vous aurez une grande sensation de satisfaction et vous pourrez aborder le reste de la journée en toute sérénité. Ne laissez jamais les tâches les plus désagréables pour la fin, vous risquez de procrastiner.

Focus on setting fewer, more impactful goals rather than spreading yourself too thin with numerous minor objectives. Clear, actionable goals provide direction and help prioritize tasks effectively. Actionable Tip: Break down larger goals into smaller, manageable tasks with clear deadlines. Sample Script: "This quarter, my main goal is to increase client retention by 15%. I’ve broken this down into weekly targets, including client follow-ups, feedback sessions, and service improvements."

Start your day with a clear plan but remain flexible to adjust as needed. Over-scheduling can lead to burnout and reduced productivity. Daily planning ensures that you stay on track and make the most of your time. Use time-blocking techniques to allocate specific periods for different tasks. Actionable Tip: Use the first 15 minutes of your day to plan and prioritize your tasks. Allocate blocks of time for focused work, meetings, and breaks. Sample Script: "Every morning, I spend 15 minutes planning my day, prioritizing critical tasks, and scheduling blocks of time for focused work and meetings."

Ce que je conseille aux dirigeants que je coache c'est de planifier chaque soir la journée du lendemain. Ainsi, le matin sera consacré à ce qui doit être fait et pas à ce qu'il serait plus agréable de faire. Certaines tâches n'attendent pas et l'énergie de la fin de journée est la meilleure pour décider de ce qui doit être accompli le lendemain. Pensez à prévoir au moins deux heures pour les imprévus pour ne pas vous sentir débordé si cela arrive.

Delegate not only routine tasks but also projects that can develop your team’s skills and capabilities. This empowers them and builds a more robust team. Delegating tasks effectively frees up your time for strategic decision-making. Identify tasks that can be handled by your team and trust them to deliver. Actionable Tip: Match tasks to team members’ strengths and provide clear instructions and expectations. Sample Script: "I’ve delegated the project management of our new initiative to Jane, who has strong organizational skills. I’ve provided her with clear objectives and regular check-ins to ensure progress."

Schedule specific times to check emails and messages instead of responding in real time. This helps you maintain focus on high-priority tasks. Minimizing distractions is essential for maintaining productivity. Create an environment that supports focused work and reduces interruptions. Actionable Tip: Use tools like “Do Not Disturb” mode on your devices during focused work periods. Sample Script: "To stay focused, I’ve set my email notifications to ‘Do Not Disturb’ during my peak productivity hours from 9 AM to 11 AM. This allows me to work on critical tasks without interruptions."

Je vais vous donner ma propre méthode de travail: je supprime toute notification. (Linkedin et autres applications ne doivent pas vous distraire). Je mets mon téléphone sur silencieux et les jours où je sens que je pourrais me laisser distraire, je mets mon téléphone en mode avion. J'enclenche le chronomètre (seul élément auquel je laisse la sonnerie) et je démarre une session non stop d'1h30. Lorsque la fin sonne, je termine ce que je suis en train de faire (je ne perds pas le fil de ce que j'écris par exemple) et je m'arrête pour 20 minutes. Si possible, je vais prendre l'air et je ne pense plus au travail. Je continue ainsi jusqu'à la fin de la journée.

We don't learn from experiences; we learn from reflecting on experiences! Make sure to document what you're going through: take note of observations, thoughts, and feelings. Then, revisit those notes when you are calmer and less involved in the process itself. What did you learn about yourself? Your skills? Your values? Your purpose? Your comfort zone? What excites you? What gives you energy? Take time to gather reflective learning!

There are a few time management theories: Pomodoro technique, Eat that frog, Eisenhower matrix, Time blocking, Rapid planning method (RPM), 80/20 Rule, SMART goal system. See which one works best for you, and stick to it. You'll be more productive and less stressed.