How can you build relationships with colleagues when traveling for work?

Traveling for work can be a great opportunity to meet new people, learn from different perspectives, and expand your network. But it can also be challenging to build meaningful relationships with your colleagues when you are constantly on the move, dealing with different time zones, and juggling multiple tasks. How can you make the most of your trips and foster trust, collaboration, and camaraderie with your coworkers? Here are some tips to help you build relationships with colleagues when traveling for work.

1 Plan ahead

Before you embark on your journey, do some research on the people you will be meeting or working with. Find out their names, roles, interests, and goals. This will help you tailor your communication and interactions to their preferences and expectations. You can also reach out to them via email, phone, or social media to introduce yourself, express your excitement, and set up some meetings or activities. Planning ahead will show that you are proactive, respectful, and eager to connect.

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Darcy Southwell

Empowering people to develop deep human connections | Equity & Inclusion Consultant, Strategist & Facilitator | Public Speaker
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If you're traveling, it's important to remember that your colleagues very likely have obligations and deadlines already filling their plate. Respect their needs and priorities by giving them plenty of notice that you'll be visiting, requesting time to meet, letting them know your priorities for meeting, and asking about their needs and priorities with you.

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2 Be flexible

Traveling for work can be unpredictable and stressful. You may encounter delays, cancellations, changes, or emergencies that disrupt your schedule or plans. Instead of getting frustrated or angry, try to be flexible and adaptable. Adjust your priorities, communicate clearly, and offer support to your colleagues who may be facing similar challenges. Being flexible will demonstrate that you are reliable, cooperative, and resilient.

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3 Be present

When you are traveling for work, it can be tempting to multitask, check your emails, or catch up on your work while you are with your colleagues. However, this can send the wrong message and make them feel ignored, unimportant, or bored. Instead, try to be present and attentive when you are interacting with them. Listen actively, ask questions, share stories, and show interest in their opinions and experiences. Being present will convey that you are genuine, curious, and engaged.

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Brian Decker, SPHR

HR Business Partner, Strategic HR| Diversity & Inclusion Advocate|
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Being present is pivotal. In the midst of hectic schedules and unfamiliar environments, actively engaging in the moment fosters genuine connections. Show interest in your colleagues' experiences, listen attentively, and be open to cultural nuances. Shared moments, whether during work-related activities or informal gatherings, contribute to building camaraderie. Being present not only strengthens professional bonds but also creates a positive impression, demonstrating your commitment to collaboration. By prioritizing presence and connection, you not only enhance teamwork but also establish a foundation for effective communication and understanding among colleagues in diverse settings.

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4 Be respectful

Traveling for work can expose you to different cultures, customs, and norms. You may encounter situations or behaviors that are unfamiliar, surprising, or uncomfortable for you. Instead of judging, criticizing, or imposing your own views, try to be respectful and open-minded. Learn about the local etiquette, language, and values. Appreciate the diversity and uniqueness of your colleagues and their backgrounds. Respect their boundaries, preferences, and needs. Being respectful will show that you are courteous, humble, and inclusive.

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Brian Decker, SPHR

HR Business Partner, Strategic HR| Diversity & Inclusion Advocate|
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Embracing a respectful attitude transcends cultural differences, fostering a positive and inclusive environment. Acknowledge diverse perspectives, listen actively, and demonstrate appreciation for local customs. Respect builds bridges, creating a foundation for effective collaboration and camaraderie. By prioritizing respect in professional interactions, you not only enhance your professional reputation but also contribute to a harmonious and productive work environment, irrespective of geographical boundaries.

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5 Be social

Traveling for work can also be fun and enjoyable. You can use your free time or breaks to socialize and bond with your colleagues. You can invite them to join you for a meal, a drink, a walk, or a sightseeing tour. You can also participate in their hobbies, interests, or events. You can share your personal stories, jokes, or insights. You can also exchange gifts, compliments, or feedback. Being social will help you create rapport, friendship, and trust with your colleagues.

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6 Be consistent

Traveling for work can create memorable and meaningful connections with your colleagues. But it can also be easy to lose touch or forget about them once you return to your home base. Instead of letting your relationships fade away, try to be consistent and maintain contact. You can follow up with them via email, phone, or social media. You can update them on your work, projects, or goals. You can also ask them about their work, challenges, or achievements. You can also plan for future trips, meetings, or collaborations. Being consistent will prove that you are sincere, loyal, and committed.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jordi Marti de Conejeros

HCM & Payroll Sales | MBA
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Having travelled more than 1.000.000 kms for business, I can say just one thing: give each other plenty of space. And if you are a normal human being, some kind of relationship will develop. Listen, when you travel for business, you have a shared goal. You will share lots of spaces and time and meetings and meals. Do not over-do it. Those who say: plan, build, seek… they have not been in a 3-leg-24-hour travel plan. They know nothing. Do real life.

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How can you build relationships with colleagues when traveling for work?

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3

4

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1 Plan ahead

2 Be flexible

3 Be present

4 Be respectful

5 Be social

6 Be consistent

7 Here’s what else to consider

Relationship Building

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How can you build relationships with colleagues when traveling for work?

1

2

3

4

5

6

7

1 Plan ahead

2 Be flexible

3 Be present

4 Be respectful

5 Be social

6 Be consistent

7 Here’s what else to consider

Relationship Building

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