Last updated on Aug 6, 2024

You're overseeing a project with incomplete tasks. How do you ensure standards are met effectively?

Managing a project often means steering through a sea of incomplete tasks while maintaining high standards. The key is to keep your eyes on the quality as much as the deadline. You must ensure that every piece of the puzzle fits perfectly, even when the picture seems incomplete. It's about striking a balance between progress and perfection, a skill that can make or break the success of any project.

1 Assess Status

Begin by thoroughly assessing the status of the project to understand which tasks are incomplete and why. This involves reviewing the project plan, discussing with team members, and identifying any roadblocks. You need to gather as much information as possible to make informed decisions. This step is crucial because it sets the stage for prioritizing tasks and reallocating resources if necessary. Remember, a clear picture of where things stand is the foundation for effective troubleshooting and maintaining standards.

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Namadevan Muthuswamy

Director-Technology Development. Transforming Business Efficiency through Innovative R&D and Technology Integration
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The incomplete tasks, start by thoroughly assessing the project's status. Review the project plan, discuss with team members, and identify roadblocks to understand why tasks are incomplete. For example, in a train set assembly project, if the car body design is delayed due to a supplier issue, address this specific roadblock by exploring alternative suppliers or temporary solutions. This clear understanding allows for prioritizing tasks, such as expediting critical components, and reallocating resources, like assigning additional engineers to high-priority areas. By focusing on the root causes and adjusting the workflow, you can effectively troubleshoot issues and maintain high standards throughout the project.

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2 Prioritize Tasks

Once you have a grasp on the incomplete tasks, prioritize them based on their importance and urgency. Consider which tasks are critical for the project's success and which can be delayed without significant impact. This doesn't mean lower priority tasks are ignored, but it helps in allocating resources and effort where they're needed most. Prioritization ensures that you meet the most important standards first and can provide a roadmap for the team to follow, keeping the project on track.

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Rogério Owsiany

Gerente de Projetos | Coordenador de Projetos | Líder de implantação | Consultor de implantação de sistemas | SaaS | ERP jurídico | MBA | Waterfall | Kanban | Scrum
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O repertório ou caixa de ferramentas é de grande valor neste momento. É preciso ter o conhecimento de algumas técnicas de priorização. Algumas das técnicas que podem ser utilizadas que trarão valor para os stakeholders são WSJF, MoSCoW e Eisenhower. Após uma análise das tarefas e sua priorização de acordo com o valor agregado, certifique-se de estar totalmente alinhado com o cliente e ter a aprovação deles. Forneça feedbacks periódicos e monitore se estão no caminho certo para o atingimento dos benefícios.

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3 Set Benchmarks

Setting clear benchmarks for quality is essential. Define what success looks like for each task and communicate these standards to your team. This could involve specific performance metrics or quality checkpoints that need to be met. By establishing these benchmarks, you provide a clear goal for your team to aim for, which can help maintain focus and ensure that even as you work through incomplete tasks, the end result meets the required standards.

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4 Communicate Clearly

Effective communication is non-negotiable when it comes to ensuring standards are met. Keep the lines of communication open with your team, stakeholders, and any other relevant parties. Regular updates on progress, changes in priorities, or adjustments to plans can help everyone stay aligned. Remember, when everyone is on the same page, it's easier to address issues promptly and keep the project moving forward without compromising on quality.

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Muhammad mumtaz malik

Director @ Vision Communication | MBA, M.PHIL
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According to my experience, following strategies are required for successful results to know standards ate met effectively even if some tasks are incomplete 1- comprehensive study of given tasks on basis of priorities 2- active listening is required 3- effective communication is needed 4- make quality check lists accordingly 5- take proper feedback 6- use quality assurance strategy 7- set your expectations very clear 8- close monitoring is required 9- Provide training and support 10- study risk management effectively and efficiently 11- continuous learning and development is important 12- establish a culture of transparency and accountability 13- standardise documentation properly 14- conduct meetings regularly

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Rogério Owsiany

Gerente de Projetos | Coordenador de Projetos | Líder de implantação | Consultor de implantação de sistemas | SaaS | ERP jurídico | MBA | Waterfall | Kanban | Scrum
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É importante ter uma comunicação efetiva caso o backlog seja repriorizado. É preciso documentar, fazer refletir no roadmap e obter a ciência de todos os envolvidos no replanejamento.

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5 Monitor Progress

As tasks are being completed, continuously monitor progress against the set benchmarks. This may involve regular check-ins, reviewing work, or utilizing project management tools to track progress. Monitoring allows you to catch any deviations from the standard early and address them before they become bigger issues. It also helps in maintaining momentum and ensuring that the team remains committed to meeting the high standards set for the project.

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6 Adjust as Needed

Flexibility is a key component of effective administrative management. Be prepared to adjust plans, shift resources, or provide additional support where needed. If standards are at risk of not being met, take decisive action to rectify the situation. This could involve re-prioritizing tasks, offering additional training, or revising benchmarks if they are found to be unrealistic. The ability to adapt to changing circumstances while keeping standards in mind is critical for project success.

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Rogério Owsiany

Gerente de Projetos | Coordenador de Projetos | Líder de implantação | Consultor de implantação de sistemas | SaaS | ERP jurídico | MBA | Waterfall | Kanban | Scrum
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É preciso saber a hora de pivotar ou de cancelar um projeto. Afinal, não há nada tão inútil como executar com excelência uma tarefa ou um projeto que não era para ter sido executado. Se já se injetou dinheiro no projeto, insistir nele quando tudo está indicando que os benefícios almejados não serão atingidos pode implicar em um desperdício ainda maior de recursos.

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Administrative Management

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You're overseeing a project with incomplete tasks. How do you ensure standards are met effectively?

1

2

3

4

5

6

1 Assess Status

2 Prioritize Tasks

3 Set Benchmarks

4 Communicate Clearly

5 Monitor Progress

6 Adjust as Needed

Administrative Management

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You're overseeing a project with incomplete tasks. How do you ensure standards are met effectively?

1

2

3

4

5

6

1 Assess Status

2 Prioritize Tasks

3 Set Benchmarks

4 Communicate Clearly

5 Monitor Progress

6 Adjust as Needed

Administrative Management

Rate this article

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