Last updated on Jul 10, 2024

You're managing athletes with conflicting schedules. How do you prioritize training sessions effectively?

Managing athletes with conflicting schedules is a complex task that requires strategic planning and communication. You need to prioritize training sessions effectively to ensure that each athlete receives the necessary attention and resources to excel. This involves understanding individual needs, coordinating with various stakeholders, and being flexible with your approach. It's a balancing act that demands both foresight and adaptability to keep all athletes on track toward their goals.

1 Assess Needs

Before diving into scheduling, assess each athlete's individual needs and goals. Some may be preparing for major competitions, while others might be in their off-season or working on specific skill improvements. By understanding what each athlete needs to focus on, you can prioritize training sessions that align with their immediate objectives. This ensures that your athletes are not only staying on schedule but are also working towards their personal best.

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Jo-Anne Kelleher

Mindset | Motivation | Mastery Empowering ADHD High Flyers | Elevating Success | Enriching Legacies ADHD Performance Psychology Specialist | ADHD Clinical Service Provider | Turning ADHD into a Competitive Advantage
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It is so important to get to know your team to find out what other commitments they have. When you understand this then you can demonstrate that you have considered their needs when developing the schedule.

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Daniel Sánchez Suero

Profesionalizando los esports en Latam en esports
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Cuando hablamos de competición, es fundamental conocer y trabajar en base a los objetivos exactos del atleta, ya que esto puede cambiar mucho la preparación. Sin embargo, si hablamos de entrenamiento específico a una persona sin objetivos de competir, es mejor utilizar un enfoque más adaptativo y flexible en base a sus necesidades.

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Niall Murphy

Director/ Coach at Agility X Speed & Performance Training. Strength & Conditioning Athletic development coach. Sprints & Hurdles coach at South East Technology University Carlow. Sprints coach Carlow development squad.
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Always know your athletes and seceduling as this helps plan goals and targets while also helping the athlete to rest and recover so they perform better

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2 Open Dialogue

Maintaining open communication is crucial when managing conflicting schedules. Encourage your athletes to share their personal commitments and constraints. This transparency allows you to foresee potential conflicts and address them proactively. Regular check-ins will enable you to adjust training plans as needed, ensuring that each athlete feels heard and valued within the team.

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Jo-Anne Kelleher

Mindset | Motivation | Mastery Empowering ADHD High Flyers | Elevating Success | Enriching Legacies ADHD Performance Psychology Specialist | ADHD Clinical Service Provider | Turning ADHD into a Competitive Advantage
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Keeping everyone informed will create a great team spirit. If the team are aware of why changes may be happening, they will be more accepting and it also demonstrates that you are listening to them when you recognise that some areas of the schedule needs adapting.

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Niall Murphy

Director/ Coach at Agility X Speed & Performance Training. Strength & Conditioning Athletic development coach. Sprints & Hurdles coach at South East Technology University Carlow. Sprints coach Carlow development squad.
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Two way conversation is very important as the athlete's need to know that they have a say in there career and helps them learn/grow as a person and athlete.

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3 Flexible Plans

Flexibility in planning is key to managing conflicting schedules. Develop a training program that allows for adjustments. This might mean having alternate times for key sessions or offering different training modalities, such as virtual coaching when in-person sessions aren't feasible. Flexibility ensures that athletes can maintain their training momentum, even when their schedules don't align perfectly.

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Daniel Sánchez Suero

Profesionalizando los esports en Latam en esports
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La adaptabilidad es la virtud más importante del ser humano. Es lo que nos ha llevado a donde estamos hoy, y claramente tiene un factor crucial en los planes de entrenamiento. Sobretodo en compatibilizar entrenamientos y comidas con los horarios de trabajo y responsabilidades de cada cliente.

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4 Prioritize Team

While individual training is important, team cohesion cannot be overlooked. Prioritize team training sessions when most or all athletes can attend. These sessions are essential for building teamwork, strategy, and camaraderie. They also provide a benchmark for individual progress within the context of the team's overall performance.

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5 Utilize Technology

Leverage technology to manage and synchronize schedules effectively. Use calendar apps and scheduling tools to keep track of each athlete's commitments and training times. These tools can send reminders and updates, ensuring that everyone is aware of upcoming sessions and any changes that occur. Technology can be a game-changer in streamlining communication and keeping the entire team organized.

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Daniel Sánchez Suero

Profesionalizando los esports en Latam en esports
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Gracias a la tecnología y a la comunicación, se pueden diseñar planes de entrenamiento y realizar seguimientos vía online, lo cual facilita el trabajo y permite poder realizar un seguimiento constante a cada individuo bajo nuestro control. Aunque tengo que decir que al final el deporte es una actividad física, y requiere cierto contacto real para que el progreso sea el adecuado.

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6 Individual Focus

Lastly, ensure that each athlete receives individual attention despite the group's scheduling challenges. This might involve one-on-one sessions at different times or personalized feedback on their performance. Recognizing each athlete's efforts and progress individually helps maintain motivation and focus, even when group dynamics are strained by scheduling conflicts.

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Jo-Anne Kelleher

Mindset | Motivation | Mastery Empowering ADHD High Flyers | Elevating Success | Enriching Legacies ADHD Performance Psychology Specialist | ADHD Clinical Service Provider | Turning ADHD into a Competitive Advantage
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Although team schedules are great, it is so important to check in with your team 1 on 1. This is invaluable to find out more about the individual's unique circumstances which they may not want to share with the team. It is also an opportunity to build connections and trust to the player.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sports Management

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You're managing athletes with conflicting schedules. How do you prioritize training sessions effectively?

1

2

3

4

5

6

7

1 Assess Needs

2 Open Dialogue

3 Flexible Plans

4 Prioritize Team

5 Utilize Technology

6 Individual Focus

7 Here’s what else to consider

Sports Management

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You're managing athletes with conflicting schedules. How do you prioritize training sessions effectively?

1

2

3

4

5

6

7

1 Assess Needs

2 Open Dialogue

3 Flexible Plans

4 Prioritize Team

5 Utilize Technology

6 Individual Focus

7 Here’s what else to consider

Sports Management

Rate this article

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