Last updated on Jul 9, 2024

You're facing urgent design changes in construction. How can you expedite approvals to avoid project delays?

In the dynamic world of construction, unforeseen design changes are not uncommon. They can arise from various factors such as client requests, compliance with new regulations, or unforeseen site conditions. While these changes can improve the project's outcome, they also pose a significant risk of delays if not managed efficiently. To keep your project on track, expedite the approval process for these urgent design changes by employing strategic and proactive measures.

1 Rapid Response

When facing urgent design changes, time is of the essence. You must quickly gather all stakeholders to discuss the implications of the changes. This means organizing an emergency meeting with the project team, designers, and any other relevant parties. During this meeting, clearly communicate the need for swift decision-making and ensure that everyone understands the urgency. The goal is to reach a consensus on the design changes and their impact on the project timeline and budget as soon as possible.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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Drawing from my experience in construction, promptly addressing urgent design changes is crucial. Rapidly identifying the scope and impact of the changes allows you to act swiftly and efficiently. For instance, immediately assembling a dedicated team to focus on the design change ensures that the necessary adjustments are made without delay.

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2 Streamline Processes

To expedite approvals, you need to streamline your processes. This includes having a clear and efficient communication channel that allows for quick dissemination of information and feedback. Utilize project management software to track changes and approvals in real-time. Ensure that all necessary documentation is updated and accessible to those who need it. By making the process as transparent and straightforward as possible, you can minimize delays and misunderstandings that often slow down approvals.

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3 Engage Authorities

Engaging with authorities early in the process can significantly speed up approvals for design changes. Reach out to the relevant building departments or regulatory agencies to discuss the proposed changes and their implications. Be prepared with all necessary documentation and a clear rationale for the changes. By proactively addressing potential concerns and demonstrating compliance with regulations, you can facilitate a faster review and approval process.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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Reflecting on my construction expertise, engaging with relevant authorities early in the process is key. Proactive communication and collaboration with regulatory bodies and stakeholders can facilitate quicker approvals. For instance, scheduling regular check-ins with permitting agencies can expedite the review and approval of design changes.

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4 Leverage Expertise

To navigate urgent design changes smoothly, leverage the expertise within your team. Engage design professionals who can quickly assess the changes and provide solutions that meet both the project's needs and regulatory requirements. Their expertise can help in identifying any potential issues early on and in presenting well-thought-out changes to stakeholders for approval. This expertise is invaluable in making informed decisions quickly and effectively.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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From my vantage point in construction, leveraging the expertise of experienced professionals accelerates the approval process. Consulting with engineers, architects, and other experts can provide valuable insights and expedite decision-making. For example, involving a senior architect in reviewing and approving design changes can speed up the process.

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5 Prioritize Collaboration

Collaboration is key to expediting the approval process. Foster a collaborative environment where all parties involved can openly discuss and contribute to the revised design. This includes encouraging input from construction teams, architects, engineers, and the client. By prioritizing collaboration, you can ensure that all concerns are addressed promptly, and solutions are found collectively, thus speeding up the approval process.

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6 Maintain Flexibility

Lastly, maintaining flexibility throughout the process is crucial. Be willing to adapt to feedback and make necessary compromises to move forward. This might mean adjusting project timelines or reallocating resources to accommodate the design changes. By remaining flexible, you can work through the approvals more efficiently and keep your project progressing without significant delays.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Construction Management

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You're facing urgent design changes in construction. How can you expedite approvals to avoid project delays?

1

2

3

4

5

6

7

1 Rapid Response

2 Streamline Processes

3 Engage Authorities

4 Leverage Expertise

5 Prioritize Collaboration

6 Maintain Flexibility

7 Here’s what else to consider

Construction Management

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You're facing urgent design changes in construction. How can you expedite approvals to avoid project delays?

1

2

3

4

5

6

7

1 Rapid Response

2 Streamline Processes

3 Engage Authorities

4 Leverage Expertise

5 Prioritize Collaboration

6 Maintain Flexibility

7 Here’s what else to consider

Construction Management

Rate this article

Thanks for your feedback

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