How do you manage your time and prioritize your tasks in cross-team collaboration?
One of the key factors for successful cross-team collaboration is communication. You need to communicate clearly and frequently with your cross-team partners, to establish expectations, align on objectives, share feedback, and resolve issues. Use the appropriate tools and channels for different types of communication, such as email, chat, video calls, or project management software. Be respectful, responsive, and proactive in your communication, and avoid assumptions, misunderstandings, or conflicts.
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A good way to ensure a frequent communication is to either join an existing daily standup of the other team or setting up a designated standup for the project. For more async processes, this can be done in text form. Shared slack channels can also enable a fast way to communicate especially for smaller questions or updates
Another important factor for effective cross-team collaboration is to define roles and responsibilities for each team member and partner. This will help you avoid duplication, confusion, or gaps in your work, and ensure that everyone knows what they are accountable for and how they contribute to the project. Use a RACI matrix or a similar tool to assign roles and responsibilities, such as who is responsible, accountable, consulted, or informed for each task or deliverable. Review and update the roles and responsibilities regularly, as the project evolves or changes.
To manage your time and prioritize your tasks in cross-team collaboration, you need to plan and track your work carefully. Use a calendar, a to-do list, or a project management tool to organize your work, set deadlines, and monitor your progress. Prioritize your tasks based on their urgency and importance, and focus on the most critical ones first. Break down large or complex tasks into smaller and manageable subtasks, and estimate the time and resources needed for each one. Track your time and productivity, and adjust your plan as needed.
Another way to manage your time and prioritize your tasks in cross-team collaboration is to delegate and collaborate with others. You don't have to do everything by yourself, especially if you have limited time, skills, or resources. Delegate tasks that are not within your core competencies, or that can be done better or faster by someone else. Collaborate with your cross-team partners, and leverage their expertise, insights, or feedback. Ask for help when you need it, and offer help when you can.
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Já ouviu falar o painel de delegação? existem sete níveis para a prática de delegar. Estes níveis variam desde a situação em que o Líder possui total autonomia para tomar a decisão, até o último nível, em que o poder da decisão está nas mãos do colaborador, sem a interferência do gestor. Nível 1: Mande. Nível 2: Venda. Nível 3: Consulte. Nível 4: Consenso. Nível 5: Aconselhe-se. Nível 6: Informe-se. Nível 7: Delegue.
Finally, to manage your time and prioritize your tasks in cross-team collaboration, you need to balance your workload and avoid burnout. You have to balance your own tasks and goals with the tasks and goals of the cross-team project. You also have to balance your work with your personal life, and take care of your physical and mental health. Set realistic and achievable expectations, and communicate them to your cross-team partners. Learn to say no to requests or demands that are beyond your capacity or scope. Take breaks, rest, and recharge regularly.
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This can be tricky to manage. To achieve a better understanding of your other tasks and workload, you should be transparent about your capacity. Mention your other task during standups, sync meetings etc.. Don't go in detail here but still mention their priorities and the time you estimate for them. A shared calendar can also help to highlight your availability
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