How do you keep your conference professional and positive?

1 Plan ahead

One of the best ways to avoid problems at a conference is to prepare well in advance. This means doing your research on the speakers, topics, and audience, and setting clear goals and expectations for yourself and your team. It also means checking the logistics, such as the venue, equipment, and schedule, and having a backup plan in case something goes wrong. Planning ahead will help you feel more confident, organized, and ready to handle any situation.

2 Be respectful

Another key to keeping your conference professional and positive is to be respectful of everyone involved. This includes the organizers, the speakers, the sponsors, and the attendees. Respect their time, opinions, and preferences, and avoid any rude or inappropriate behavior. For example, don't interrupt, criticize, or argue with anyone, don't use your phone or laptop during sessions, and don't spam or solicit anyone. Instead, be polite, attentive, and supportive, and show your appreciation and gratitude.

3 Communicate effectively

Communication is essential for any successful conference, but it can also be challenging, especially if you have to deal with different languages, cultures, and backgrounds. To communicate effectively, you need to be clear, concise, and relevant. Use simple and positive language, avoid jargon and slang, and tailor your message to your audience and purpose. Also, pay attention to your nonverbal cues, such as your tone, gestures, and eye contact, and make sure they match your words. Finally, listen actively and ask questions to show your interest and understanding.

4 Handle feedback

Feedback is inevitable at any conference, and it can be both positive and negative. How you handle feedback can make a big difference in your professional and personal growth. To handle feedback well, you need to be open-minded, humble, and constructive. Don't take feedback personally or defensively, but rather as an opportunity to learn and improve. Thank them for their feedback, acknowledge their points, and ask for clarification or examples if needed. Then, reflect on the feedback and decide how to act on it.

5 Network smartly

Networking is one of the main benefits of attending a conference, but it can also be daunting and stressful. To network smartly, you need to be strategic, proactive, and authentic. Before the conference, identify who you want to meet and why, and do some research on them. During the conference, approach them with a smile, a handshake, and a brief introduction. Start a conversation by asking open-ended questions, sharing relevant information, and offering value. Follow up with them after the conference by sending a thank-you note, a LinkedIn request, or a useful resource.

6 Have fun

Last but not least, don't forget to have fun at your conference. After all, you are there to enjoy yourself, as well as to learn and grow. Having fun will help you relax, energize, and connect with others. To have fun, you need to be positive, flexible, and curious. Look for the bright side of any situation, adapt to changes and challenges, and explore new ideas and perspectives. Also, take breaks, join social events, and celebrate your achievements. Having fun will make your conference more memorable and rewarding.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?