How do you evaluate the safety and accessibility of a site?

1 Step 1: Plan ahead

Before you visit the site, you need to do some preparation. First, review the project or event objectives and requirements. What are you looking for in the site? What are the standards and criteria you need to meet? Second, gather the necessary tools and equipment. You may need a checklist, a camera, a tape measure, a flashlight, a map, and protective gear. Third, schedule the site inspection at a convenient time. Avoid peak hours, bad weather, or other factors that may affect your access or visibility.

2 Step 2: Check the surroundings

When you arrive at the site, start by observing the surroundings. Look for any signs of damage, deterioration, or vandalism. Are there any cracks, leaks, or stains on the walls, floors, or ceilings? Are there any broken or missing fixtures, furniture, or equipment? Are there any fire hazards, electrical issues, or plumbing problems? Take notes and photos of any issues you find.

3 Step 3: Assess the accessibility

Next, assess how accessible the site is for your target audience and stakeholders. Consider the following aspects: parking, entrances, exits, ramps, elevators, stairs, doors, hallways, restrooms, and signage. Are there enough parking spaces and are they well-lit and secure? Are the entrances and exits clearly marked and easy to find? Are there any barriers or obstacles that may prevent or limit access for people with disabilities or special needs? Are the elevators and stairs in good working order and have handrails and emergency buttons? Are the doors wide enough and easy to open and close? Are the hallways spacious and free of clutter? Are the restrooms clean and equipped with soap, towels, and trash bins? Are the signage visible and informative?

4 Step 4: Evaluate the functionality

After checking the accessibility, evaluate how functional the site is for your project or event. Depending on your purpose, you may need to consider the following aspects: layout, lighting, ventilation, temperature, noise, acoustics, power, internet, audiovisual, furniture, and equipment. How is the layout of the site and does it suit your needs and preferences? Is there enough lighting and can it be adjusted or controlled? Is there adequate ventilation and air quality? Is the temperature comfortable and can it be regulated? Is there any noise or disturbance from outside or inside sources? How is the acoustics and can you hear and be heard clearly? Is there enough power outlets and are they safe and reliable? Is there internet access and is it fast and stable? Is there audiovisual equipment and is it compatible and functional? Is there enough furniture and equipment and are they comfortable and suitable?

5 Step 5: Identify the opportunities

As you evaluate the functionality, also identify any opportunities for improvement or enhancement. Think of ways you can make the site more attractive, appealing, or efficient for your project or event. For example, you may want to add some decorations, banners, or posters to create a theme or atmosphere. You may want to rearrange some furniture or equipment to optimize the space or flow. You may want to use some props, games, or activities to engage your audience or participants. You may want to provide some refreshments, snacks, or giveaways to show your appreciation or gratitude.

6 Step 6: Report your findings

Finally, report your findings to the relevant parties. Depending on your situation, you may need to communicate with the site owner, manager, or staff; your project or event team; your client or sponsor; or your audience or participants. You may need to write a formal report, a summary, or a feedback form. You may need to present your findings verbally, visually, or digitally. You may need to include some recommendations, suggestions, or action plans. You may need to follow up with some questions, clarifications, or confirmations.