How do you control the scope of your creative projects?

1 Define the project scope clearly

Before you start any creative project, you need to have a clear and detailed definition of the project scope. This includes the goals, deliverables, requirements, assumptions, constraints, and success criteria of the project. You also need to define the roles and responsibilities of the project team and stakeholders, and the process and tools for managing changes. A well-defined project scope will help you align your creative strategy with the expectations and needs of your client or sponsor, and provide a baseline for measuring progress and performance.

2 Communicate the project scope regularly

Communication is key to controlling the project scope and avoiding misunderstandings and conflicts. You need to communicate the project scope to all the project team members and stakeholders, and ensure that they understand and agree on it. You also need to communicate any changes or issues that affect the project scope, and get their feedback and approval. Communication can take various forms, such as meetings, emails, reports, presentations, or dashboards. The important thing is to keep everyone informed and engaged throughout the project lifecycle.

3 Monitor the project scope closely

Monitoring the project scope means tracking and measuring the actual work and deliverables against the planned scope. You need to use tools and techniques, such as scope statements, work breakdown structures, milestones, Gantt charts, or status reports, to monitor the project scope and identify any deviations or risks. You also need to review the project scope regularly and compare it with the original scope definition. If you notice any changes or discrepancies, you need to evaluate their impact and decide whether to accept, reject, or modify them.

4 Manage the project scope changes carefully

Changes are inevitable in any creative project, and sometimes they can improve the quality or value of the project. However, not all changes are beneficial or necessary, and some can jeopardize the project scope and objectives. You need to have a clear and formal process for managing scope changes, such as a change request form, a change control board, or a change log. You need to analyze each change request and assess its feasibility, cost, time, and quality implications. You also need to communicate the change request and its outcome to the project team and stakeholders, and update the project scope accordingly.

5 Document the project scope thoroughly

Documentation is vital for controlling the project scope and ensuring accountability and transparency. You need to document every aspect of the project scope, from the initial definition to the final deliverables. You also need to document any changes or issues that affect the project scope, and their resolution. Documentation can include documents, files, records, or artifacts that capture the project scope and its history. Documentation will help you avoid confusion and disputes, and provide evidence and learning for future projects.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?