How do you communicate and coordinate with hazardous waste contractors or vendors?

1 Identify your waste

Before you contact any hazardous waste contractor or vendor, you need to identify the type, quantity, and characteristics of your waste. This will help you select the most suitable and qualified service provider for your needs. You can use the EPA's Hazardous Waste Identification Tool (HWIT) or consult your laboratory's safety manual or waste management plan to determine your waste classification and requirements.

2 Compare service options

Once you have identified your waste, you can compare different service options from various hazardous waste contractors or vendors. You can use online directories, referrals, or recommendations to find potential service providers in your area. You should compare their prices, services, credentials, and reputation. You should also check their compliance with federal, state, and local regulations and standards. You can ask for references, testimonials, or audits to verify their performance and quality.

3 Negotiate a contract

After you have selected a hazardous waste contractor or vendor, you need to negotiate a contract that specifies the terms and conditions of the service. You should review the contract carefully and make sure it covers all the aspects of the waste collection, transportation, and disposal process. You should also clarify the roles and responsibilities of both parties, the frequency and schedule of the service, the payment and invoicing methods, and the liability and insurance issues. You should also ask for a copy of the contractor's or vendor's permits, licenses, and certificates.

4 Prepare your waste

Before the scheduled service date, you need to prepare your waste for collection and transportation. You should follow the instructions and guidelines provided by your hazardous waste contractor or vendor. You should also comply with the laboratory's safety policies and procedures. You should label, segregate, and package your waste properly. You should also complete and attach the required documentation, such as the hazardous waste manifest or the bill of lading. You should also secure and store your waste in a designated area until the service provider arrives.

5 Communicate during the service

On the service date, you need to communicate and coordinate with the hazardous waste contractor or vendor during the waste collection and transportation process. You should verify the identity and credentials of the service provider's personnel. You should also inspect and confirm the condition and quantity of your waste. You should also sign and retain the necessary records, such as the receipt or the manifest. You should also report any problems, issues, or feedback to the service provider or your laboratory's safety officer.