Last updated on Jun 23, 2024

Here's how you can safeguard data security and privacy while using new technology in your volunteer work.

In the age of rapid technological advancement, volunteers like you are increasingly relying on digital tools to enhance your work. However, with the adoption of new technologies comes the responsibility of ensuring data security and privacy. Whether you're managing personal information of those you're assisting or handling sensitive project details, it's crucial to understand how to protect this data from potential breaches or misuse. This article will guide you through practical steps to maintain robust data security and privacy while you harness the power of new technology in your volunteering efforts.

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1 Understand Risks

Before diving into new technology, it's essential to recognize potential risks to data security and privacy. This includes understanding how data can be compromised through cyberattacks, such as phishing, malware, or unsecured networks. As a volunteer, you should be aware of the types of data you're handling and the consequences of a breach. For instance, personal information of beneficiaries needs stringent protection to prevent identity theft. By identifying these risks, you can take proactive measures to mitigate them.

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Akiyo KOTCHONI

Je forme les dirigeants associatifs à maîtriser leur gestion financière pour pérenniser leurs projets et maximiser leur impact ❇️ Certifié Qualiopi ❇️ Financement OPCO possible.
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Le plus difficile pour les bénévoles est bien de prendre conscience de ces risques. C'est pour cela qu'il faut organiser des sessions de sensibilisation et/ou de formation sur la cybersécurité. Utilisez des outils de gestion des mots de passe et activez l'authentification à deux facteurs. Réalisez des audits réguliers pour vérifier la conformité et la sécurité des systèmes utilisés.

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2 Use Encryption

One of the most effective ways to protect data is through encryption, which scrambles information so it can't be read without the correct decryption key. When you're using new technology, ensure that it has encryption capabilities for both data at rest and in transit. This means that whether the data is stored on a device or being sent over the internet, it remains secure. For example, when sending emails containing sensitive information, use encrypted email services or tools that can encrypt attachments.

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3 Secure Access

Managing who has access to the technology and data you're using is vital for maintaining security. Implement strong password policies and consider multi-factor authentication (MFA) for an additional layer of protection. MFA requires users to provide two or more verification factors to gain access, significantly reducing the risk of unauthorized entry. Ensure that only authorized personnel have access to sensitive information and regularly review access permissions to keep them up to date.

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4 Regular Updates

Keeping software and devices up to date is a simple yet crucial step in safeguarding against security vulnerabilities. Developers frequently release updates that patch security holes and add new protection features. As a volunteer, make it a habit to install updates as soon as they become available. If you're responsible for a team, encourage or even schedule regular update checks to ensure that everyone's technology is secure.

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5 Data Policies

Developing and adhering to clear data policies is a cornerstone of data security and privacy. These policies should outline how to handle and protect data, including procedures for collecting, storing, sharing, and disposing of information. For volunteers, being familiar with these policies helps maintain a consistent approach to data security. Ensure that your organization's policies are updated to reflect the use of new technology and that all team members are trained on these updates.

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Akiyo KOTCHONI

Je forme les dirigeants associatifs à maîtriser leur gestion financière pour pérenniser leurs projets et maximiser leur impact ❇️ Certifié Qualiopi ❇️ Financement OPCO possible.
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J'ajoute qu'il est indispensable de tester régulièrement la compréhension et l'application de ces politiques par les bénévoles qui en ont la charge. Organisez des simulations de violations de données pour voir comment l'équipe réagit. Cela garantit une vigilance constante et une amélioration continue des pratiques.

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6 Stay Informed

Finally, staying informed about the latest developments in data security can help you anticipate and adapt to new threats. This includes following news on cybersecurity trends and engaging with communities of volunteers who share best practices. By keeping your knowledge current, you can make informed decisions about the technology you use and how to best protect the data in your care.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can safeguard data security and privacy while using new technology in your volunteer work.

1

2

3

4

5

6

7

1 Understand Risks

2 Use Encryption

3 Secure Access

4 Regular Updates

5 Data Policies

6 Stay Informed

7 Here’s what else to consider

Volunteering

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Here's how you can safeguard data security and privacy while using new technology in your volunteer work.

1

2

3

4

5

6

7

1 Understand Risks

2 Use Encryption

3 Secure Access

4 Regular Updates

5 Data Policies

6 Stay Informed

7 Here’s what else to consider

Volunteering

Rate this article

Thanks for your feedback

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