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Digital transformation: Are we there yet?

Leverage and manage critical assets in a hybrid physical and digital environment.

Transition from physical to digital within a unified asset framework, convert unstructured records and data to structured, and uncover valuable insights through automation.

There are so many facets to digital transformation and each transformation journey is unique to your industry, goals and objectives, and more. Yet, there are compelling universal reasons for change including inefficiencies caused by data silos leading to the potential lack of governance and inability to leverage valuable insights to remain competitive, ensuring all valuable information is converted from paper to digital for maximum accessibility and use, and enabling paperless ways of working in increasingly hybrid environments.

Simply stated, investments in your digital transformation allow you to access information from any source—physical or digital and on any media, consistently manage your data and information to minimize risks—both internal and external, put structure to unstructured information to maximize its value and lastly, empower your employees to achieve your business goals.

So, why haven’t organizations fully jumped on board?

Most organizations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative.

Below we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Read the whitepaper

Five steps to digital transformation

From Today To Future-Ready: How To Progress On Your Digital Transformation Journey

To achieve the full benefits of digital transformation, you need to build a good foundation. And as with any journey, it’s best to start with step one. Here, we go into the logic behind each step of the digital transformation journey.

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitize
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitized. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

Are you at this step?

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Digital transformation - Step 1 - Identify

To help your team identify what to keep, check out:

Legacy records cleanup: join the DDIY movement

Information governance advisory services

Watch the video to learn how Iron Mountain advisory services combine technology with expertise to provide holistic information governance services.

Demystifying digital transformation: identifying opportunity

Step 2 - Digitize

Through the document digitization process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitizing? Read these:

Demystifying Digital Transformation podcast series - Part 2

Step 2 on your digital transformation journey - Digitize your records

Digitizing 101 for records and information management

Why digitize? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency.

Getting real about the digital workplace

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralized, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Accelerate digitization and improve accessibility with digital storage

Step 3 on your digital transformation journey - Store your information

Demystifying digital transformation - capturing new advantages

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

AIIM state of the Intelligent Information Management industry: A wake-up call for organization leaders

Demystifying Digital Transformation podcast series - Part 3

Digitize and automate your mailroom workflows with Iron Mountain Digital Mailroom solution

Learn how an intelligent digital mailroom service allows you to easily and quickly search your digitized mail from one central, secure location while improving collaboration through approval workflow capabilities.

Step 4 on your digital transformation journey - Automate your document-centric processes

Step 5 - Unlock

By digitizing your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information. So, before you dive into your digital transformation, chat with us. We can help you protect and unlock value from your paper and digital assets, no matter the format, and provide the key to a fully transformed and integrated enterprise.