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Audience

Teams that need a collaboration, project management, and task planning solution

About Microsoft Planner

Organize teamwork with Microsoft Planner. Take the chaos out of teamwork and get more done! Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you’re working on, and get updates on progress. Launch Planner from the Office 365 app launcher with a single click. You can then create a new plan, build a team, assign tasks, and update status—in a few easy steps. Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns. The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what. Built for Office 365, Planner lets you attach files to tasks, work together on those files, and even have conversations around tasks.

Pricing

Starting Price:
$5 per month
Free Trial:
Free Trial available.

Integrations

Ratings/Reviews - 22 User Reviews

Overall 4.9 / 5
ease 5.0 / 5
features 4.8 / 5
design 4.9 / 5
support 5.0 / 5

Company Information

Microsoft
Founded: 1975
United States
products.office.com/en-us/business/task-management-software

Videos and Screen Captures

Microsoft Planner

Microsoft Planner

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Product Details

Platforms Supported
SaaS
Windows
Mac
iPhone
iPad
Android
Training
Documentation
Support
Online

Microsoft Planner Frequently Asked Questions

Q: What kinds of users and organization types does Microsoft Planner work with?
Q: What languages does Microsoft Planner support in their product?
Q: What kind of support options does Microsoft Planner offer?
Q: What other applications or services does Microsoft Planner integrate with?
Q: Does Microsoft Planner have a mobile app?
Q: What type of training does Microsoft Planner provide?
Q: Does Microsoft Planner offer a free trial?
Q: How much does Microsoft Planner cost?

Microsoft Planner Product Features

Agile Project Management Tools

Template Management
Workflow Management
Retrospectives Management
Supports Scrum
Resource Management
Team Management
Feedback Management
Prioritization
Backlog Management
Status Tracking
Gantt/Timeline View
Request Management
Kanban Board

Collaboration

Contact Management
Document Management
Task Management
Brainstorming
Content Management
Version Control
Chat / Messaging
Project Management
Calendar Management
Video Conferencing
Real Time Editing

IT Project Management

Time & Expense Tracking
Milestone Tracking
Requirements Management
Supports Agile
Issue Management
Percent-Complete Tracking
Supports Scrum
Portfolio Management
Resource Management
Task Management
Status Tracking
Testing / QA Management
Bug Tracking
Product Roadmapping
Prioritization

Project Management

Milestone Tracking
Portfolio Management
Resource Management
Collaboration Tools
Budget Management
Time & Expense Tracking
Traditional Methodologies
Agile Methodologies
Idea Management
Gantt Charts
Cost-to-Completion Tracking
Customizable Templates
Client Portal
Kanban Board

Task Management

Task Planning
Recurring Tasks
Progress Tracking
Collaboration
Task Tracking
Time Tracking
Percent-Complete Tracking
Gantt Charts
Task Scheduling
To-Do List View
Create Subtasks
Reporting/Analytics
Gamification
Mobile Access
Task Board View
Spreadsheet View
  • A Microsoft Planner User
    Administrator
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Good for project forecasting and budgeting"

    Posted 2023-10-01

    Pros: It's just an incredible software with project budgeting and forecasting.
    Incredible for daily to do lists.

    Cons: It's such a superb and incredible for project budgeting.

    Overall: It's a valuable tool for project budgeting.
    Efficient with time tracking on tasks done.
    Elegant and convenient for workflow automation.

    Read More...
  • A Microsoft Planner User
    Director of procurement.
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "It's a gladiator of team collaboration and instant messaging."

    Posted 2022-04-04

    Pros: Very impressive software with instant messaging.
    Super convenient with team collaboration.
    Great with project planning and scheduling.
    Excellent with task scheduling.

    Cons: It's a great software with team collaboration and ease of use.

    Overall: Super impressive with team collaboration and instant notifications.
    Excellent to track time on task and schedule team meeting.
    Mobile app is very friendly.
    Magnificent with task assignment.

    Read More...
  • A Microsoft Planner User
    Finance Director
    Used the software for: 1-2 Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "High Quality Project Management"

    Posted 2022-03-11

    Pros: This software is great for planning tasks, collaborating with teammates, and supports high quality integrations.

    Cons: There really aren’t any cons of Microsoft Planner that I’ve encountered.

    Overall: Overall I’d recommend Microsoft Planner to anyone already using the Microsoft 365 suite or anyone considering it.

    Read More...
  • Bryan B.
    Database Administrator
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Fully indebted to it with file sharing collaboration"

    Posted 2021-08-01

    Pros: Very excellent and solid for file sharing collaboration.
    Extremely effective with project management.
    Cloud based access of project documents.
    Reliable with expense management.

    Cons: It's an excellent app with task management and no challenges.

    Overall: Extremely effective with task assignment.
    Intuitive user interface.
    Reliable with expense management.
    Convenient with workflow automation.

    Read More...
  • Austin L.
    Operations Lead
    Used the software for: 2 Years
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "MS Planner is another great integrated tool for the MS/Office 365 Suite"

    Posted 2021-07-17

    Pros: Really easy to use and collaborate with others on the project or office team. It's included (for "free") in MS/Office 365 and well integrated into MS Teams to maximize collaboration.

    Cons: Standalone competitor tools like Monday, Asana, and Airtable have a lot more functionality, features, and direct support.

    Overall: Planner is a great solution if you are an existing MS/Office 365 user and need basic task management or simple card format type for project management (Agile Scrum/Kanban board). Perfect for small business!

    Read More...
  • Steven K.
    Serve Pastor
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User, Administrator
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Planner is SUPER Helpful!"

    Posted 2021-03-29

    Pros: Microsoft Planner is really helpful to our team! We use it for to-do lists, meeting agendas, delegating administrative tasks, and planning events. It is simple and easy to use!

    Cons: I wish it synced better with Microsoft Teams and had its own desktop app. I hope these features will be available in the future!

    Overall: Overall, Microsoft Planner has been a very helpful tool to our team. It helps us plan projects, have efficient meetings, and keep track of all our individual tasks. It is user-friendly and has a mobile version as well, in addition to the online version. Very helpful!

    Read More...
  • A Microsoft Planner User
    Project Officer
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Versatile and efficient with project management"

    Posted 2021-02-18

    Pros: Great product from Microsoft with project management.
    Faster to set time taken on tasks.
    Great and customizable dashboard.

    Cons: Faster to track time on task and most affordable to use.

    Overall: Great tool and more collaborative for teams to communicate.
    Supportive customer support.
    Helps a lot with to do list and organising daily tasks

    Read More...
  • A Microsoft Planner User
    Financial Controller
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Super convenient with task prioritization and affordable."

    Posted 2021-02-17

    Pros: Cost effective.
    Easy to share documents with team members.
    Excellent with assignment of tasks.
    Reliable with project scheduling.

    Cons: Great and most convenient with task management and cost effective.

    Overall: Affordable and most robust with task prioritization.
    Reliable to track time.
    Convenient with project scheduling.

    Read More...
  • A Microsoft Planner User
    Human resources Officer
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Lightweight, straight forward features with documents management."

    Posted 2021-02-17

    Pros: Faster to share documents with teams.
    Reliable to track and organise work and tasks.
    Their customer support is very responsive.

    Cons: Most effective with task management and user friendly customer support.

    Overall: Mobile friendly app and reliable to track the tasks.
    Chats make team collaboration simple.
    Efficiency with budgeting for project.

    Read More...
  • A Microsoft Planner User
    Financial Analyst
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Flexibility and reliability with workflow management"

    Posted 2021-02-15

    Pros: Very flexible with time tracking.
    Easy to report on projects.
    Most convenient with task prioritization.

    Cons: Most convenient with time tracking and workflow management.

    Overall: Efficiency to report on projects.
    Faster to share documents with teams.
    Instant messaging is guaranteed with team communication.

    Read More...
  • A Microsoft Planner User
    Service Engineer
    Used the software for: Less than 6 months
    Frequency of Use: Daily
    User Role: User
    Company Size: 20,000 or More
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Lightweight task organization tool"

    Posted 2020-08-27

    Pros: If you are looking for a lightweight application to organize and plan tasks for team then Microsoft Planner is a good choice. It provides a great interface with a timeline view which helps in task organization. The flawless integration with other Office products is also a great feature.

    Cons: It is not as feature rich as Trello or Asana which are both better alternatives if you have a larger project.

    Overall: Microsoft Planner is a decent task planner tool with a great board view and is good enough for basic projects.

    Read More...
  • A Microsoft Planner User
    Senior Software Engineer
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User
    Company Size: 5,000 - 9,999
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "A good project management app from Microsoft"

    Posted 2020-08-14

    Pros: Good interface
    Lightweight application
    Integrates well with the Office 365 apps
    Timeline view for better task management
    Has a good application for smartphones

    Cons: Needs default templates
    Needs advanced features like search, filter or tagging in cards

    Overall: Microsoft Planner is a simple, lightweight and efficient task management tool which is useful in project planning and management. It comes as a part of certain plans of Office 365 which makes it cost effective as well.

    Read More...
  • A Microsoft Planner User
    Marketer
    Used the software for: Less than 6 months
    Frequency of Use: Daily
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    " A very good project management tool"

    Posted 2020-08-01

    Pros: - MS Planner integrates perfectly into the entire Office 365 ecosystem and the users do not have to look elsewhere for this one thing.
    - The UI is very good and the color-coding of cards is a super useful feature according to me.

    Cons: - I think an option to clone previous plans and structures in order to modify it and build over it can really save my time.

    Overall: MS Planner is a great alternative for those who use the entire office suite but have been using some other tool just for project management. This helps you integrate everything together.

    Read More...
  • A Microsoft Planner User
    IT Specialist
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Outstanding features with assiging the daily task "

    Posted 2020-07-28

    Pros: Helps alot to assign the daily task and give priority
    Reliable with documents management and easy to share them.
    Very effective with time tracking and expense management.

    Cons: Greatly effective with project management and time tracking.

    Overall: The dashboard is customizable with most important tasks and the urgent ones.
    Greatly effective with expense management.
    Reliable with content and documents management.

    Read More...
  • A Microsoft Planner User
    Software Developer
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Good for Team collaboration"

    Posted 2020-07-28

    Pros: Easy to use
    Great visual interface for clear visibility and organization
    Good for collaboration
    Syncs and works across devices
    Part of Office 365 suite
    Great mobile app

    Cons: It should be better integrated with Microsoft Teams for more efficient use.
    No desktop version - no offline usage.

    Overall: Microsoft Planner is a good task organization tool and provides a simple yet effective way to organize teamwork. It makes it easy to create plans, organize & assign tasks, share files and chat with teammates.

    Read More...
  • A Microsoft Planner User
    Graphic Designer
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Smart and more convenient with task management"

    Posted 2020-07-22

    Pros: It's have smart features with task planning.
    More effective with scheduling the meeting.
    Easy with time tracking and user friendly customer service.

    Cons: More convenient with task planning and easy to use because it's awesome.

    Overall: Smart and more effective with task planning and project budgeting.
    Easy to schedule the meeting.
    More suitable with daily tasks.

    Read More...
  • A Microsoft Planner User
    Graphic Designer
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Competitive and awesome with task management"

    Posted 2020-07-21

    Pros: Secure and more affordable with project planning.
    Reliable with content editing and sharing.
    Great with file sharing and very cost effective to use.

    Cons: Reliable and more convenient with project management.

    Overall: Secure and reliable with project tracking.
    More effective with time tracking.
    Great and more convenient with task management.

    Read More...
  • Ramesh S.
    Senior Technical Support
    Used the software for: 1-2 Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Useful tool comes with Microsoft 365 bundle"

    Edited 2020-07-18

    Pros: #1- It comes in a bundle of Microsoft 365 services. So no need to buy plans separately.
    #2- Effortless team communication and remote file sharing.
    #3- Enables planning and collaboration for projects.

    Cons: #1- We don't have any negative experience with it.

    Overall: Microsoft Planner is a great project planner and team collaboration platform. We had an overall positive experience with it. Microsoft planner comes in a bundle of Microsoft 365. It enables us to collaborate, communicate and plan for our projects effortlessly.

    Read More...
  • A Microsoft Planner User
    Financial Analyst
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Probably the best with time tracking. "

    Posted 2020-07-16

    Pros: Time tracking helps a lot with payroll.
    It's very easy to use and straight forward software to use.
    Great and amazing features with task management.

    Cons: It's effective and more admirable with project management.

    Overall: Great experience and usability is so simple.
    Nice and user friendly dashboard.
    Reliable and more effective with task planning.
    It's more affordable and robust software

    Read More...
  • A Microsoft Planner User
    Financial Officer
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Excellent for planning meeting with project management"

    Posted 2020-07-15

    Pros: Easy to organise and schedule meeting.
    Reliable with project planning and user friendly.
    It's very affordable and easy to use.

    Cons: Great software and reliable with scheduling projects.

    Overall: Overall experience with Microsoft planner is reliable with project planning.

    It's cost effective and easy to install and deploy.

    Great customer support.

    Read More...
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