Veja como você pode otimizar a comunicação e a colaboração para economizar tempo como gerente de programa.

At the heart of optimizing communication and collaboration within a program is a must-have plan: The Communications Plan. It is robust yet straightforward, containing the communications roadmap, operating rhythm, "who is who," and details on what is communicated, when, where, by whom, and how. This plan ensures the team understands the communication expectations and channels. Periodic reminders and updates, thoughtfully delivered without overwhelming the team, keep efforts synchronized and cohesive. By maintaining clarity and consistency in communication, we save time and enhance collaboration, ensuring that everyone stays aligned with the program's goals.

The biggest time sink in a PMgr's role is communication. I always build a communication plan based on a person's role (RACI). After identifying their role (Responsible, Accountable, Consultative, or Informational) I develop the plan. Each role requires different communication. This includes frequency, modality, and detail. For example, for those responsible I must communicate more frequently, informally (daily live), with great detail. For informational it can be very high level summary data in an email or on a digital dashboard with infrequent live meetings. Each role requires a different plan. This saves time, focuses your efforts, and keeps the program moving. You need to consider their role when determining how to communicate.

Using collaborative technologies effectively is critical for improving team communication, productivity, and innovation. To do this, it is critical to begin with comprehensive training to ensure that all team members are comfortable using the tools and can prevent barriers during adoption. Establishing clear instructions for when and how to use the tools is also critical to maintaining efficiency and avoiding misuse. Regularly collecting user feedback allows you to detect issues early on and make necessary changes to better meet the team's changing demands. Integrating collaborative tools into existing workflows is critical because it provides a cohesive digital ecosystem and facilitates collaboration.

The internet is booming with tools to streamline teamwork, ensuring that your team spends their time and energy efficiently while staying connected. My favorites include: ▶️ Loom: used to record and instantly share videos, often replacing the unnecessary meeting. ✅ Asana: a project management tool that keeps everyone updated and on track with projects and goals. 📝 Google Docs: great for real-time collaboration among teams through edits, comments, and suggestions. It's also important for companies to regularly review their tools, as work evolves and so do the tools themselves. Plus, it's always a good idea to check in with your team. Everyone works differently, and finding the right tools can make all the difference.

Collaboration isnt just about teamwork, its about creating harmony from the beautiful chaos of talented minds. That’s the magic of a program manager – conducting the orchestra, not playing a single instrument. As an aide always, particularly in the midst of a storm, set aside time to gather people together in smaller groups or as a large collective to unite, share and contribute. When heard and participating you get better energy and results

To build organizational knowledge, ensure there is a decision log. At a minimum, it should capture: - Decision Made - Decision Maker(s) - Date of Decision - Rationale for Decision - Alternatives Considered - Date of Implementation of Decision