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Grants:Simple/Applications/Wikimedia Suomi/2021

< Grants:Simple | Applications
Application or grant stage: in progress
Applicant or grantee: applicant
Amount requested: 93,000 EUR (108 334,77 USD)
Amount granted: 93,000 EUR
Funding period: 1 January 2021 to 31 December 2021
Midpoint report due: 15 July 2021
Final report due: 30 January 2022

Application

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Background

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Annual Plan

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We continue in 2021 with our equality work in general. Main focus is again Women’s Months in March and April and we will continue to participate in open data events. The main difference will be that at least in the first part of 2021 the focus is on online events and online work.

We are also continuing with Wiki Loves Monuments and Helsinki rephotography. The instead of group events the focus of Helsinki rephotography is independent photographing and using the photos. The focus is technically also on annotating photos and the collected data to Commons in the structured format.

Our statue project’s focus in 2021 is cleaning up the data collected by the Finnish Wikipedia community and Wikimedia Finland will transfer the cleaned data to Wikidata. We are continuing the Nordic collaboration with Wikimedia Eesti by participating in the Wiki Loves Science event and with rephotography and with Norway with Sami languages and Arctic knot.

The GLAM-Wiki program will be formed to manage the GLAM-Wiki activities. The key focus areas are working with GLAM and Wikidata partnerships, resources and training with Finnish organizations, Open Access advocacy, and developing methods for working with indigenous and underrepresented cultural heritage and languages.

Budget Plan

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Proposed Budget 2020-2021
Programme 1: Outreach
Item EUR Notes
Non-cash prizes 1 350,00 € WLM, Punaisten Linkkien Naiset etc prizes
Travel 500,00 € Local travel
Other program costs 1 000,00 € Misc costs
Communications & It 3 000,00 € Misc contests budget, WLM translation budget
Total 5 850,00 €
Programme 2: Partnerships
GLAM-wiki project 1 000,00 €
Other program costs 1 000,00 € Misc costs
National library of Finland project self-funding 7 000,00 €
Total 9 000,00 €
Programme 3: Community
Local travel 1 500,00 € Public art documentation project's travel grants
Projects driven by the community 660,00 € Projects other than public art
Other program costs 500,00 € Misc costs
Total 2 660,00 €
Operating
Meetings and events 1 000,00 € Yearly meetings, misc meetings
Equipment purchase 1 000,00 €
Travel 3 000,00 €
Other program costs 1 000,00 € Misc costs
Accounting services 3 240,00 €
Accounting services 1 500,00 € transition from Holvi to Procountor service
Audit 992,00 €
Bank fees 830,00 €
Office rent 1 488,00 €
Storage rent 900,00 €
Office supplies 500,00 €
Total 15 450,00 €
Staffing Expenses
GLAM coordinator salaries 25 620,00 € 40% FTE / 12 months
Wikitech salaries 25 620,00 € 40% FTE / 12 months
WLM 2021 coordinator salaries 8 800,00 € 14% FTE / 12 months (average)
Total 60 040,00 €
Total BUDGET 93 000,00 €
Helsinki Rephotography 2020/11 - 2022/05
Helsinki Rephotography income
Item EUR Notes
City of Helsinki grant 2019/11 - 2022/05 54 000,00 € Year 2 7000 € Year 3 47000€
WMF / Wikimedia Suomi SAPG2020 16 300,00 € Self funding for period 2020/11 - 2021/12
Total 70 300,00 €
Helsinki Rephotography costs
Item EUR Notes
Helsinki rephoto coordinator 25 620,00 € 40% FTE / 12 months
Helsinki rephotography software designer 25 620,00 € 40% FTE / 12 months
Operational costs 4 060,00 €
University coding project 5 000,00 €
Travel costs 1 000,00 € Local travel costs
Communications, IT and Tech 4 000,00 €
Events 5 000,00 €
Total 70 300,00 €
Total BUDGET including Helsinki Rephotography 163 300,00 €

Staffing Plan

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  • Job title: GLAM Coordinator
    • Who is filling this role?: Susanna Ånas
    • Brief description: GLAM and Wikidata partnerships, resources and training with Finnish organizations, advocacy for Open Access to cultural heritage, and developing methods for working with indigenous and underrepresented cultural heritage and languages.
    • Indication of FTE and duration of work: FTE 40% (2021/01/01 - 2021/12/31)
    • Linkages: Susanna Ånas is Open Knowledge Finland Board member and Creative Commons Global Networking representative of Finland.
  • Job title: Wiki Technician
    • Who is filling this role?: Kimmo Virtanen
    • Brief description: Organizing projects, reporting, tracking day-to-day finances and doing the financial reports. Project leading the Helsinki rephotography project.
    • Indication of FTE and duration of work: FTE 40% (2021/01/01 - 2021/12/31)
    • Linkages: Kimmo Virtanen is administrator in Finnish Wikipedia
  • Job title: Wiki Loves Monuments coordinator
    • Who is filling this role?: TBD in December 2020. Either Kimmo Virtanen or Nanna Saarhelo.
    • Brief description: Coordinating Wiki Loves Monuments and recruiting partner organizations to WLM. Position is separated from GLAM coordinator as GLAM coordinator is focusing on GLAM-program in 2021.
    • Indication of FTE and duration of work: average FTE 14% (2021/01/01 - 2021/12/31)
  • Job title: Helsinki rephoto coordinator .
    • Who is filling this role?: Nanna Saarhelo
    • Brief description: Planning and implementing Helsinki rephotography’s online participation. Planning and implementing Helsinki rephotography’s live events like photography trips. Note: This is currently postponed because COVID-19 and focus is on online work.
    • Indication of FTE and duration of work: FTE 40% (2020/11/01 - 2021/10/31, Funded by Helsinki Rephotography project)
  • Job title: Helsinki rephotography software designer
    • Who is filling this role?: Märt Häkkinen
    • Brief description: Developing Ajapaik.ee and doing technical support for Helsinki rephotography. This work is outsourced to Ajapaik.ee and Märt is not directly hired by WMFI.
    • Indication of FTE and duration of work: Average FTE 40%, (12 months, Funded by Helsinki Rephotography project)

Strategic plan

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Introduction

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Wikimedia Suomi ry, (WMFI) is a Finnish non-profit association registered in 2009. The association supports and promotes the knowledge and use of the online encyclopedia Wikipedia and other free services maintained by the Wikimedia Foundation, as well as the creation and distribution of free content in Finland.

In our strategic plan for 2019–2021 we defined our organizational targets so that our work would be done inside Wikimedia projects and we should try to listen more to the needs of the Finnish Wikimedia community. This is our aim for 2021, too. For funding we defined that we should have diverse funding. There should also be another source for funding in addition to Wikimedia Foundation. We have gained this so, that during the last two years our main funding has been ⅔ from Wikimedia Foundation and ⅓ from the City of Helsinki via the Helsinki Rephotography project.

Our main with GLAMs highlighting success stories like Night at the Museum event in 2013 in Kiasma, 100-naista Wikipediaan Womens day event in Kaisa-library, multi year project with the Game museum of Finland by writing articles of Finnish computer game culture and different collaborations with National Library. Our education project has focused on writing free educational materials on Wikibooks (Wikiloikka project). Technically we have built our work on top of Wikidata and we have been promoting it to our local Wikimedia community and partners.

Our highlights with community work is the Public art documentation project which started as a WMFI initiative, but is now a lively project adopted by the community in which targets and methods are done in Wikipedia. The methods for crowdsourcing photography is extended to other projects like Helsinki Rephotography.

Other well working projects are weekly and yearly content competitions which are made together with Finnish Wikipedia with smaller languages in Finland like Northern Sami Wikipedia and other Sami Wikipedias in Incubator. We are very happy and proud to see the move of the Inari Sami Wikipedia from Incubator to real Wikipedia in October 2020.

Programs

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Outreach

The Outreach program promotes the knowledge and use of the online encyclopedia Wikipedia and other free services maintained by the Wikimedia Foundation, as well as the creation and distribution of free content in Finland. Main target is people who haven't edited Wikimedia projects before but we are also interested in regaining the interest of former users. The program combines some of our larger outreach programs like Gender gap initiatives, Wiki Loves Monuments and our Helsinki rephotography project.

Women’s month’s events combine Women’s day workshop and Women’s Week competition in March and Punaisten linkkien naiset monthly writing competition in April. We had already in 2016 a big Women’s day event but it evolved to its current yearly form when we participated in Wikigap in 2018.

We will organize Wiki Loves Monuments for the fifth time in cooperation with the Finnish Heritage Agency. The implementation is that we start planning and contacting the partner GLAMs in spring. We inspire GLAMS to do the data openings related to WLM targets and in summer months we refine and import the data to Wikidata. After the competition itself we have organized the award ceremony with Finnish Heritage Agency. The competition itself works as our showcase for using Wikidata for the Finnish Wikimedia community.

Helsinki Rephotography’s idea is to rephotograph open licensed or public domain historical images. The photographic activity encourages users to get physical exercise as well as let the users contribute openly available photography for anyone to use. Historical photos will be geotagged and enriched as a byproduct. The project started in November 2018 and ends in 2021. It is mainly funded by the City of Helsinki’s grant for promoting physical activity and promoting low threshold hobbies for children and young people through new types of operating models and partnerships in joint projects between actors in sports, culture and youth activities.

Program Objectives
  • Increase the number of new editors in Wikimedia projects by 100 new editors from competitions, events and workshops
  • Increase the knowledge and use of Wikimedia projects by supporting 5-10 third party events
  • Make bias visible and focus on closing the gaps in participation and content by organizing 3-5 events, with 1000 new articles of well sourced biographies of women/minorities
  • Develop methods of participation for new and old editors in Wikimedia projects by
    • participating in 5 competitions organized by community
    • select 3000 important WLM targets for photographing together with GLAMS and Wikipedists
    • form Helsinki rephotography main theme for third year around the idea for improving the wiki content related to Helsinki Biennale 2021 by creating 50 new articles. Create Vallisaari and Kuninkaansaari photographic routes by combining content from wiki, participants and GLAMS.
    • upload 10000 photos used in Helsinki rephotography from participants, Ajapaik and GLAMS to Wikimedia Commons and store crowdsourced data as Structured Data on Commons format

Planned activities

  • Hosting writing events for closing gender gap (Womens month events, Women in Red)
  • Support third parties when they are organizing events,
  • Co-operate with Finnish Wikipedia's Weekly competitions and other competitions
  • Improve the ability to participate in Finnish Wikipedia's competitions with minority languages in Finland
  • Organize Wiki Loves Monuments 2021,
  • Organize Wiki Science Competition 2021
  • Organize the Helsinki rephotography project's third year

Why are we doing this?

The number of editors in Finnish Wikipedia has stalled. It is important that the Wikimedia community would replenish, or if possible to grow, so it would stay alive. Wiki community also needs to be able to replenish the people with special skills so it can keep functioning in the future. We also want to increase knowledge of Wikimedia projects so that the skills to use and the ability to edit Wikimedia projects will grow beyond the inwiki community. With our events we target partially both new and old editors as we believe that both of the groups benefit from the same actions. It is also beneficial that there is collaboration between users with different experiences and backgrounds.

We are trying to show the gaps and biases as we believe that when editors are aware of them, they try to avoid replicating the mistakes. Gender gap is in focus in global Wikimedia community in general. As it's a problem in society in general and there's momemtum to correct it, it's possible to find collaborations outside Wikimedia as well. Gender gap in biographies is also one of the gaps that can be easily measured in Wikipedia. Because these reasons it is relatively easy to focus, describe and validate. However, we understand that gender gap cannot be reduced to number of biographies. Learning from the work of trying to correct the gender gap is also useful when trying to describe other kinds of gaps which aren't so easy to validate or measure.

Program metrics and targets
  • Number of total participants: 500
  • Number of newly registered users: 50
  • Number of content pages created or improved, across all Wikimedia projects: 20000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 500
  • Number of participating organizations: 5

Partnerships

Wikimedia Finland’s GLAM-Wiki activities will be managed in a GLAM-Wiki program. The GLAM-Wiki team will consist of the GLAM coordinator at Wikimedia Finland (Susanna Ånäs) and the Board members in charge of the respective fields (GLAM, languages).

The team will work in close collaboration with the AvoinGLAM group of Open Knowledge Finland, Creative Commons Finland, the international Creative Commons Open GLAM platform as well as the Finnish GLAM organisations in advancing Open Access to cultural heritage and the use of Wikimedia platforms in achieving that. They will prepare the GLAM plan for 2021, manage the GLAM-Wiki activities independently and report to WMFI.

Program Objectives
  • Capacity building in the digital transformation of GLAMs by promoting the use of open platforms and the Wikimedia ecosystem.
  • Create projects, campaigns, and events with organizations for producing and reusing Wikimedia content, and enhancing its quality.
  • Advocacy and public policy for Open Access to cultural heritage and the use of Wikimedia projects in achieving it.
  • Indigenous cultural heritage and support for working with under resourced languages in Wikimedia projects and the special questions of bringing the cultural heritage of indigenous cultures online.

Planned activities

Capacity-building

  • Maintain Wikipedia:GLAM for information and resources.
  • Support and training for media uploads, Wikidata imports and adopting Wikimedia projects in institution workflows.

Projects, campaigns, and events with organizations.

  • Prepare media and data uploads and campaigns.
  • Collaborate with the Finnish GLAM institutions in establishing creative reuse activities.
  • Advance the use of Wikidata for linking between resources of geographic information in Finland.
  • Advance multilinguality in the management of Finnish cultural heritage with the help of Wikimedia projects.
  • Develop methods, events and campaigns for working with indigenous cultural heritage and Traditional Knowledge, such as depictathons.
  • Prepare to participate in organizing Hack4OpenGLAM again in 2021.

Advocacy

  • Participate in the work of advocacy networks: The Open GLAM Platform on Open Access to cultural heritage, the Free Knowledge Advocacy Group EU in issues of EU legislation on copyright, the national aggregator Finna consortium promoting Open Access among Finnish GLAMs, and other relevant networks.

Indigenous cultural heritage

  • Work with Saami GLAMs and communities in identifying best practices working with indigenous content online and on Wikimedia platforms.
  • Work with the National Library of Finland to support the use of Saami languages for subject cataloguing.
  • Seek international collaboration in applying similar methods in different contexts.

Strategy

  • Prepare an annual GLAM-Wiki plan and a long term strategy.

Funding for new initiatives

We are discussing with the National Library of Finland about collaborating on support for the Saami languages spoken in Finland. The plan has two aspects:

  • contribute to localization aspects in CLDR (Unicode Common Locale Data Repository) for the Saami languages spoken in Finland
  • exchange of information between Wikidata and the General Finnish Ontology YSO for keywording in Saami languages

As the plan has not been finalized yet, we are reserving a sum for self-funding for this.

Why are we doing this?

The overall objective of the program is to strengthen the strategic approach in working with partnerships in Finland and internationally.

The core of the activities focus on capacity building in Finnish institutions in the adoption of open licenses and advocating the use of Wikimedia platforms. In working with this goal, we wish to increase collaboration with sister organizations of open knowledge in addressing broader issues affecting these activities.

The collaboration will bring together the work conducted in the pioneering Avoin GLAM working group since 2012 in forming a community of GLAM organizations around open content. We will actively participate in the international advocacy work to advance Open Access to cultural heritage lead by the Creative Commons Open GLAM platform, as well as the work of the Free Knowledge Advocacy Group EU addressing issues in EU legislation.

Wikimedia Finland has spearheaded the use of the Wikimedia platforms in serving underrepresented languages, and works in the forefront of tackling the issues of Traditional Knowledge in the international context. In the work with the indigenous communities of Inari and Skolt Saami, we are facilitating two language groups of the only indigenous people living in Europe in revitalizing their languages with the help of Wikimedia projects. The collaboration provides opportunities for exploring the best practices of safeguarding indigenous cultural heritage in the open online platforms. Furthermore, 2022 is the start of the UN International Decade of Indigenous Languages.

Program metrics and targets
  • Total participants: 50
  • Number of newly registered users: 20
  • Number of content pages created or improved, across all Wikimedia projects: 2000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 100
  • Number of participating organizations: 20

Why is this important?

This proposal promotes innovating in free knowledge, as it investigates new ways of working that do not have established practices. It contributes to capacity-building for working with GLAM content in Wikimedia projects, especially with indigenous content.

Community

Our goal is to support the needs of the Finnish Wikimedia community and to improve the quality of Finnish Wikimedia projects as well as continue our international collaboration.

Our support for the community is very practical. Wikimedists can apply for reimbursements for direct costs and expenses like traveling and food which are related to projects. Wikimedia Finland have also worked as an organizer for events when a more formal organization has been needed. Another important part of our community work is supporting practical implementation. We give technical support for community projects if it’s needed and answer information requests statistical or background information on topics related to Wikimedia projects.

Our program goal is to help smaller Wikimedia wikis in Finland’s geographical area if there is a need or request. We have defined our main scope so that things should technically work in all wikis in terms of basic localization, templates and modules and if there are problems we try to help with those.

For international collaboration we are focusing on neightboring countries and the main focus has been in building the Wikimedia Northern Europe collaboration. We have also started the Benin Bilateral Companionship program with Vikimédiens du Bénin User Group and Finnish-African culture center Villa Karo in Benin in 2019. This is a long term program for building contacts between both wikimedists in Benin and Villa Karo.

Program Objectives
  • Continue support Public art project with photographing and geotagging works of art.
    • In 2020, there are currently 8806 works of art listed, of which 72% have been photographed and 97% geotagged. In 2021, we aim to increase this to 80% photographed and 98% geotagged.
    • At least 12 of the lists flagged as ready by community will be transferred to Wikidata.
  • Continue collaboration with the the international Wikimedia movement, especially with our neighboring Wikimedias of Estonia, Sweden, and Norway
    • Participating at least in 3 events or projects organized with/by another Wikimedia Northern Europe chapter.
  • Continue the Benin Bilateral Companionship program together with Vikimédiens du Bénin
    • Create a Wikiproject for writing articles of the history of Benin.
    • Begin planning exhibitions of local history of Benin in Finnish-African culture center Villa Karo in Benin.

Planned activities

  • Public Art Project
    • Wikimedia Finland will give technical support if it is needed with templates, statistics or mass edits.
    • Wikimedia Finland will support financially community members' traveling costs. Wikimedia Finland’s main target is to support a coordinated effort to document works of art in hard-to-reach and remote places.
    • Wikimedia Finland's members will copy least of 12 lists of Public Art which community flags as ready from Wikipedia to Wikidata
  • International collaboration
    • Wikimedia Finland's board member is participating in organizing the Arctic Knot 2021
    • Wikimedia Finland will participate in Wikimedia Eesti's Wiki Science Competition 2021
    • Wikimedia Finland will continue rephotography project with Ajapaik and WMEE.
    • We will participate in one other project proposed by other Wikimedia Northern Europe chapter
  • Benin Bilateral Companionship program
    • Wikimedia Finland will support by reviewing the plans and ideas
    • Wikimedia Finland will help if there is need for organizational support

Why are we doing this?

As our goal is to support volunteer work we try to focus on the needs of the community. Currently Public art project is one with clear format where participants in Wikipedia formulate the plans and targets for the immediate future and Wikimedia Finland can try to respond to the needs. We also see the dataset of the public art as unique in Finland which makes it as valuable as it is. It's also a good pilot data for linked data experiments via Wikidata but also for connecting to other open linked datasets like for example Open Street Map.

The basic goal for Northern Europe collaboration and Benin Bilateral Companionship program is to share the experiences and learnings between WMFI and other Wikimedia movement affiliates. It is also inspiring to see and meet new Wikipedians and find people with different skills which you may need for different projects. Another important goal is to deepen our work with the Finnish-African culture center Villa Karo in Benin. The actualisation of the exhibition will likely take years, but we will see that Wiki content good enough to be the basis of exhibitions of local history of Benin in the Finnish-African culture center Villa Karo would be significant achievement.

Program metrics and targets
  • Total participants: 75
  • Number of newly registered users: 10
  • Number of content pages created or improved, across all Wikimedia projects: 5000
  • Number of used images (uploaded from projects, donations and WLM) in different Wikimedia content pages: 1000
  • Number of participating organizations: 5

Grant Metrics Reporting

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Required. Metrics, targets and results: grants metrics worksheet here.

Needs Request

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Requests for operational support

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We are currently preparing an annual GLAM-Wiki plan and a long term GLAM strategy. The idea is to have something concrete in December and January. We would like to get comments for our plans to see if you think the plan is organisationally and financially viable if we think of the year 2022 and beyond.

Midterm report

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Program story

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Program Progress

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Outreach

Women’s month's events

For the International Women's Day 2021 Wikimedia Finland organized the women's week weekly competition. In April we continued our women and minorities theme with a Punaisten linkkien Naiset monthly competition and made two online Muijii Wikipediaan editing events with Jenni Janakka. One was a public live editing event on Facebook (link, record) and the second one was an invite only event in Zoom. In June we continued the with Pride themed weekly competition in the beginning of the June. Like previous years to extend the coverage from women to other minorities, our criteria for the women in our projects and competitions is that one can get points on improving any biography of a person whose gender value is not male in Wikidata. Also, like last year, it is possible to participate in the bigger online competitions by writing articles using Inari or Skolt Saami in the incubator or in Northern Saami on the Northern Saami Wikipedia.

In terms of participation, the year has been so far successful as we have made more new articles in 2021 than last two years together and we had good participation. We got also very wide media coverage for the participation.

In the news

Helsinki Rephotography

In the first part of 2021 Helsinki rephotography’s work has still been heavily online. We have focused on improving our crowdsourcing features and sustainability of the volunteer project. One clear key event was the Ajapaik 10th anniversary online seminar in February where five different crowdsourcing volunteer projects presented their work. Ajapaik and Wikimedia Eesti also had rephotographing project in Tarto. In Finland we continued to enrich the 16,000 Helsinki photos already uploaded to the Commons.

In the Vallisaari project we decided not to write Wikipedia articles of the Helsinki biennale event itself as we had an ongoing women's month Wikipedia article writing effort. Nanna, the Helsinki rephotography coordinator, also had a 6 months period in the museum of photography and as the rest of the key people were more technically oriented so we focused on fulfilling technical requests.

For example, we participated in the Wikimedia Hackathon, made a python upload script for uploading museum of the architecture of the Finland photos from Finna to Wikimedia Commons. In June we uploaded Melissa Hanhirova’s Helsinki Pride collection to Wikimedia Commons as part of organizing Wikipedia's weekly competition. In the project we also made a Pywikibot example using PAWS for reading data from Google sheets and writing it to Wikidata.

On the technical side we got a 2020 student project of crowdsourcing improvements to live, OAI-PMH import, installed IIIF compatible IIP image hosting server. Ajapaik also got in 2019, the first year of Helsinki rephotography, a decommissioned server as a hardware donation physical hosting from local hosting company to it. The server was used as a projects IIIF and as a development server, but in summer 2021 the main site was out of disk space so we moved the main site to it with the effect that now the main site has one magnitude more memory, cpu and disk space.

At the end of April Helsinki rephotography also started a rewrite of the Ajapaik Android app using Flutter which was plans in 2020. The target with this having a rephotography application which would work with both iOS and Android platform in the summer. The app could be used in our crowdsourcing/mapping projects. As part of the Flutter rewrite, Siru, a student from Vaasa University of Applied Sciences, is doing her internship for Helsinki rephotography.

Known projects with external organizations are WLM2021, Muistaja museum’s rephotograpy project in Finland which started in summer 2021 but will be mainly done in 2022. Ajapaik’s Natural history project in Estonia has started but it will also continue in spring 2022.

Wiki Loves Monuments, Open Data Day and AKE-libraries

As part of the Open Data Day Wikimedia Suomi made an online Wikipedia hackathon with the Acoustical Society of Finland with 11 participants. Of these 5 edited Wikipedia. In May Wikimedia Finland organized two events with AKE libraries (Alueellista kehittämistehtävää hoitavat kirjastot) to librarians. First one was a lecture on Wikipedia and Wikimedia in general with 40 participants and the second was focusing on Wikipedia editing with 20 participants. There is a third event planned with AKE in autumn which will be decided after summer vacations. We have started to organize WLM2021, Finnish heritage agency is again our organizing partner and we have talked with Muistaja museums that they would like to participate. However, the more practical timeframe for them is Wiki Loves Monuments 2022, so for them the main target for this year is learning.

Partnerships

This text is a copy of the AvoinGLAM program tracking page in Meta:

AvoinGLAM is a collaboration between Wikimedia Finland, Open Knowledge Finland, and Creative Commons Finland around OpenGLAM issues.

Governance

AvoinGLAM discussions

We kicked off 2021 with a series of discussions where we invited cultural practitioners from around the world and all disciplines to discuss Open Access to cultural heritage and to co-create new initiatives together. For more information about these events, please visit the event page in the AvoinGLAM blog.

Events

  • Coordinating Hack4OpenGLAM at the Creative Commons Global Summit. This activity is managed by Creative Commons Finland and administered by Open Knowledge Finland.
    • July–September 2021 — Coordinating collaborative work on the community platform
    • September 20, 2021 — Live program with workshops, discussions, and project pitches
    • September 21–23, 2021 — Working days during the Summit sessions
    • September 24, 2021 — Final Gala
    • Registration • Join the meetups • Webpage • Follow on Twitter

GLAM case studies

Learning materials

  • Digital guide: working with open licences. This project is a proposal for a collaborative effort to create a generic guide for publishing as Open Access, based on the The National Lottery Heritage Fund's publication by Dr Andrea Wallace and Dr Mathilde Pavis at the University of Exeter.

Project submissions

  • Hack4OpenGLAM September 20–24, 2021. Submission at Wikimedia Conference Grants. Successful.
  • Public domain. Submission at the Finnish Ministry of Education and Culture.

Blog posts

National archives WiR results tracking

Three years ago Lentokonefani was Finland’s first Wikimedian in Residence. He was part of a team in National Archive of Finland which developed an ontology of Heraldry and his task was to help them with Wikimedia and Wikidata related things like maintaining project wikipages, using tools and parsing Wikimedia Commons image pages. Now in 2021 the HERO - Ontology of Heraldry has been published, Wikidata property P9486 was created and existing 1300 known links between HERO-P9486 were imported to Wikidata. (query)

Finna and Finto representatives

Wikimedia Suomi was invited to nominate a representative to Finna's consortium group in 2020. Susanna Ånas worked as a Wikimedia Finland’s representative until May when the position passed to Tove Ørsted. In 2021 Wikimedia Suomi was also invited to nominate a representative to the Finto steering group. Kimberli Mäkäräinen was nominated to the position. Kimmo Virtanen is deputy representative in both.

Community

Public art project

Between January 1 and July 13, 2021, 558 new public artworks and memorials were listed in Wikipedia. Of these, 519 were located using coordinates and 139 were photographed by a total of 38 photographers. This means that approximately 97% of the 9930 listed works have been geotagged, exceeding the target we set of 95%. The target for photographing these artworks was set at 80% and right now we have 70% of the artworks photographed. In the first part of 2021, 52 users edited the artwork lists, of whom 1 was a new registered user (stats, Public art project). The project has not organized any group photo safaris or meetups because of the COVID-19 pandemic. In February, Project Fredrika and Wikimedia Finland updated the public art data for Helsinki in Wikipedia, Wikidata and Open Street Map. The target Project Fredrika set for itself was to have information on the artwork in proper Swedish.(blogpost) Wikimedia Finland's objective was to make general improvements. There were also some news coverage for the project too.

International collaboration

In addition to the aforementioned international collaboration for AvoinGLAM and Ajapaik, members of Wikimedia Finland have participated in a number of remote international events such as Wikimedia Serbia's second weeklong International Roma Day Edit-a-thon, the Wikimedia Hackathon in May, and Arctic Knot in July.

Kimberli has continued working with Wikimedia Norway to improve the Northern Saami Wikipedia. In addition, she has worked with Women in Red to create lists of notable indigenous women and create and/or update their items in Wikdata for the monthlong edit-a-thon in August as well as making other topic-specific lists for competitions not run by Women in Red. She has also continued to work with other members of the LGBT UG sourcing material to revert the removals of P91s and has been participating in Wiki Loves Pride 2021 by improving the coverage of pride parades around the world in Wikimedia Commons, on Wikidata, and in various Wikipedias.

We continue keeping in touch with Wikimédiens du Benin, the Wikimedia User Group of the Republic of Benin. In March Kulttuurinavigaattori Heikki Kastemaa wrote of his experience in Wikipedia editing and communication in West-Africa into Kehitys, a magazine of Foreign Ministry of Finland titled: ”Knowledge belongs to all in poor African countries too”.

Competitions and languages

The Finnish Wikipedia has continued to use UKBot in its weekly competitions and continued to support the use of Northern Saami, Inari Saami, and Skolt Saami in these competitions. In addition, the possibility of participating in another Finno-Ugric minority language, this time Livvi-Karelian, has also been added to all of the competitions. Editors have mainly competed in the Finnish and Inari Saami Wikipedias, which are the two most active Wikipedias for the languages included in the competitions. Participation in the other Saami languages is sporadic, in spite of some of the competitions being advertised on social media too. Nonetheless, it will be possible to participate in these languages in the future too.

Ávvir topic ID P9318

In March 2021, Susanna and Kimberli requested a new property (Ávvir topic ID) in order to improve coverage and connectivity of indigenous topics not often covered by external identifiers. Ávvir is one of the most widely read Northern Saami newspapers and often covers topics not covered in mainstream newspapers or media outlets. While we anticipated that it would cover Saami topics regardless of location, Northern Saami topics on the Norwegian side of Sápmi are better represented than topics Northern Saami topics on the Swedish and Finnish side of Sápmi or for the other Saami communities. Even though the coverage is different than what we thought it would be, it is still connecting topics to external sources that the more standard authority control properties do not. As of July 11, this property has been used on more than 1000 items in Wikidata.

Spending update Midterm

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Please link to a detailed financial report for your spending during the first half of your grant period. This should be in the same format as your detailed budget from your Simple APG application.

Spending 1.1.2021 - 15.7.2021
Programme 1: Outreach
Item EUR Notes
Non-cash prizes 300 € WLM, Punaisten Linkkien Naiset etc prizes
Travel 0 € Local travel
Other program costs 0 € Misc costs
Communications & It 0 € Misc contests budget, WLM translation budget
Helsinki rephotography year 3 self-funding 3000€ re-allocated 8150 from National library project and office-rent
Total 3150 €
Programme 2: Partnerships
GLAM-wiki project 0 €
Other program costs 0 € Misc costs
National library of Finland project self-funding 0 € re-allocated 7000€ to Helsinki rephotography self-funding
Total 0 €
Programme 3: Community
Local travel 0 € Public art documentation project's travel grants
Projects driven by the community 0 € Projects other than public art
Other program costs 0 € Misc costs
Total 0 €
Operating
Meetings and events 0 € Yearly meetings, misc meetings
Equipment purchase 442 €
Travel 30 €
Other program costs 0 € Misc costs
Accounting services 2000 € ( Emu, Pia, approximation as not all Q2 bills havent been billed)
Accounting services 0 € transition from Holvi to Procountor service
Audit 633 €
Bank fees 90 €
Office rent 0 € Already paid in 2020, 1150€ re-allocated to Helsinki rephotography 3 year self-funding and rest 338€ to other program costs.
Storage rent 0 €
Office supplies 0 €
Total 3195 €
Staffing Expenses
GLAM coordinator salaries 22411,2 € 60% FTE / 1-7
Wikitech salaries 14940,8 € 40% FTE / 12 months
WLM 2021 coordinator salaries 0 € 14% FTE / 12 months (average)
Total 37352€
Total SPENDING 43847 €
Helsinki Rephotography 2020/11 - 2022/05
Helsinki Rephotography spending
Item EUR Notes
Helsinki rephoto coordinator 1 1288 € (Nanna Jan)
Helsinki rephoto coordinator / Flutter project 7728 € ( Kimmo Apr-Jun )
Helsinki rephotography software designer 14000 € ( Märt Jan-Jul )
Operational costs 0 €
University coding project 0 €
Travel costs 0 € Local travel costs
Communications, IT and Tech 1221€ €
Events 0 €
Total 24237 €
Total SPENDING including Helsinki Rephotography 65084 €


Please include the total amount of Simple APG funds you spent during the grant period:

  • 43847€ from SAPG2021
  • 24237€ from Helsinki rephoto's city of Helsinki grant

Grant Metrics Reporting Midterm

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Metrics, targets and results: grants metrics worksheet here.

Final report

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Program story

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Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Learning story

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Optional. Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.

Programs Impact

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Outreach

Our main outreach projects in 2022 were Women's day and Punaisten linkkien naiset in March and April, Wiki Loves Monuments 2021, and the Helsinki rephotography project. We got 120 (target 100) new editors from competitions, events, and workshops. In the events, there were 1490 new biography articles created (target 1000). We also got new partners for Wiki Loves Monuments like Kerava Museum which also ran their rephotography campaign and participated in the jury.

Our biggest shortcomings were on how to organize competitions together with the editor community. Ie. The WLM targets were still mainly from national registers without highlighting important targets defined by the community. However, the Women's day and Punaisten linkkien naiset seem to be well taken in by the editor community which we are happy with.

In Helsinki rephotography, however, because of COVID-19 we decided to organize our events in more accessible places such as in the city center which removed the need to use ferries for traveling to islands where it was not possible to keep distance from other people. However, Helsinki rephotography made some individual trips to Vallisaari and Kuninkaansaari in autumn and documenting the change of the islands continues in 2022.

We did 5 rephotowalks in autumn 2021 with 80 participants in total. After the weather got too unreliable in November we did 2 live videos with 45min each to Facebook groups on rephotographing and destroyed buildings. The target for videos was to get hands-on experience on how to do video streaming to multiple Facebook groups at the same time.

In the technical side project, the focus in the latter part of the year was in the university student projects which were using photos and data for machine learning. Most notable developments were Siru’s and Henry's internships where Siru did server administration. This included organizing Ajapaik’s backups, slack alerts, coding IIIF 404 handler for missing files, and setting up CUDA in Hack4OpenGLAM hackathon. For her thesis work, Siru started to set up the analytics server for GPUGP. Students of Tarto university’s machine learning course used the server for developing their code. The team which used the server made an image area cropping tool for the photos. The second team used natural language parsing for finding names from the photo descriptions. There is an ongoing task on creating a dataset from classification data of Signe Brander and Ivan Timiriasew's photos. Henry started to code a new version of the Ajapaiks rephoto app using Flutter so it could be used with iPhone too.

Wikimedia Finland, Wiki Loves Monuments, and Helsinki rephotography was also topic of the design course at Aalto university which international students give us a review on Wikimedia Finlands web pages from a language barrier point of view. Another group gave us ideas for our mobile app.

Partnerships

Education

The corona pandemic struck in the spring of 2020 and IT educators had to cancel the spring seminar on sustainable education in Estonia. Instead, in mid-March, a distance learning guide was created. Up to a couple of hundred pedagogical experts took part in writing it. In December 2020, the association was involved in compiling the Hybrid Teaching guide, which is also in the Wikilibrary, which was used in 2021 by teachers. The distance learning guide can be found in Wikilibrary in Finnish, Swedish and in 2021 it was translated into Northern Sámi.

AvoinGLAM

AvoinGLAM worked as a joint working group connecting Wikimedia Finland, Open Knowledge Finland, and Creative Commons Finland's work in 2021. Wikimedia Finland contributed to the working group with the work of the GLAM coordinator Susanna Ånäs. Creative Commons Finland / Open Knowledge Finland managed the Hack4OpenGLAM hackathon.

AvoinGLAM activities have been copied from https://meta.wikimedia.org/wiki/AvoinGLAM/2021. On this page, you will find brief summaries in each section about the impact of the project.

Governance

AvoinGLAM worked as a joint GLAM activity group involving Wikimedia Finland, Open Knowledge Finland and Creative Commons Finland according to the AvoinGLAM charter established in the beginning of 2021.

AvoinGLAM discussions

In the latter part of 2021 AvoinGLAM arranged one major discussion event. This event was a breakthrough in the collaboration with the GLAM sector juridical group. AvoinGLAM will foster this cooperation in the future activities in copyright advocacy.

  • 15 October AvoinGLAM organized a discussion on The new DSM legislation in collaboration with the GLAM sector juridical group. Discussion and support materials for GLAMs.

 

Events

The Hack4OpenGLAM is by far the most impactful event by AvoinGLAM. The theme of Knowledge Equity allowed us to explore the understanding about GLAM practices in different settings around the world through the collaboration with the regional ambassadors Alaafiabami Oladipupo, Amber Osman, Hilman Fathoni, Jose Mondoza, Nassima Chahboun, Rashad Al-Khmisy, Walaa Abdel Manaem, and the facilitators Bhuvana Meenakshi and Sadik Shahadu. This experience lead us to further develop the thoughts around pathways to understanding and advocating Open Access to cultural heritage and the need for global interactions in GLAM.

In the kickoff discussions we were able to invite practitioners from different sectors to discuss the topics of the event together. Although the events were more conventional in format, the interactions were fruitful. In the followup surveys which we are postponing to the preparation phase of the next event, we will be able to gather statements about such impact in the participants' working practices.

 

The Wikidata Conference that Susanna participated in and helped curate, gave another perspective to arranging a global learning event. The goals of the two events are somewhat aligned, and it will be interesting to develop possible crossovers.

The end of the year saw many presentations about our experiences and thoughts. The need for continued interaction in GLAM became more and more evident. We realize that Hack4OpenGLAM community cannot provide the breadth of interactions needed, and the Open GLAM Platform at Creative Commons became the meeting point for GLAM. We are very happy to see a lot of Wikimedia participation there.

Training

We did not arrange many training events in 2021. Providing training in using the open ecosystem for the benefit of the GLAMs seems like a core mission for AvoinGLAM. The outcome of the GLAM School activities that AvoinGLAM is planning for 2022 will also benefit GLAM organizations in Finland and allow us to work on a manageable scale.

Representation

AvoinGLAM members were representing our activities in several working groups.

GLAM case studies

GLAM case studies will be further developed in 2022 to be more lightweight. The work in 2021 case studies grew out of proportion, and we must create small examples to reach more GLAMs and to provide wider impact. We can work in collaboration with Wikimedia Finland or other chapters in providing upload services, our approach is to empower the GLAMs to contribute directly to the Wikimedia projects as part of their work.

Learning materials

We are going to extent the thinking about shared learning materials in the GLAM School project in 2022.

Funding applications

In addition to the project submissions in the spring term, we were involved as partner in one project submission and the other submission was to secure our work in 2022. We will look for diversified sources of funding as we explore the best ways for AvoinGLAM to work further.

  • Support for the Saami languages in YSO the Finnish General Ontology. Submission with the National Library to the Kone Foundation. Unsuccessful.
  • AvoinGLAM 2022. Submission for Wikimedia Foundation for the activities of AvoinGLAM in 2022. Successful.

Community

Public art project

Between January and December 2021, 621 new public artworks and memorials were listed on Wikipedia, 765 of the listed works were located using coordinates and 553 new photographs were added by a total of 16 photographers and with 4 new editors. This means that approximately 99% (9328 as the total number and the target was 97%) of the 9427 listed works have been geotagged and 72% photographed (6797 as the total number and target 72%). In 2021 85 users have edited the artwork lists, 4 were new users registered in 2021 (stats, Public art project) The project did not organize any group photo safaris or meetups because of the COVID-19 pandemic. However Wikimedia Finland asked the Finnish Wikipedia community how we should use the money reserved for photosafaris and meetups and there were proposals that we could buy a drone for share use case after review we bought two drones, a used DJI Phantom 4 Advanced and a DJI Air 2S.

International collaboration

In addition to the aforementioned international collaboration for AvoinGLAM and Ajapaik, members of Wikimedia Finland have participated in several remote international events such as Wikimedia Serbia's second weeklong International Roma Day Edit-a-thon, the Wikimedia Hackathon in May, and Arctic Knot in July. Kimberli has continued working with Wikimedia Norway to improve the Northern Saami Wikipedia. In the midpoint report, there is more detailed information about spring.

In autumn Wikimedia Finland participated in Hack4OpenGLAM together with Ajapaik where we collaborated with image heritage site Fortepan. Connections with Fortepan continued after the event. Another notable event was WikidataCon where Kimmo participated in global modules and templates discussion and Susanna worked as an organizer in a wide range of programs. Also, one notable mention is that Ivo from Wikimedia Eesti was a jury member in the WMFI Wiki Loves Monuments competition.

Benin Bilateral Companionship program

In March Kulttuurinavigaattori Heikki Kastemaa wrote of his experience in Wikipedia editing and communication in West-Africa in Kehitys, a magazine of the Foreign Ministry of Finland titled: ”Knowledge belongs to all in poor African countries too”. In autumn 2021 Kulttuurinavigaattori made a three months travel to Benin. In Benin Kulttuurinavigaattori met the Vikimédiens du Bénin User Group and visited to Finnish-African culture center Villa Karo.

Spending update Final

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Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.

Please include the total amount of Simple APG funds you spent during the grant period:

  • 98709 EUR (update 2022-02-10)
    • note. the actual size of the budged was 93000€ 12161.48€ from SAPG2020, see talk page
Spending 1.1.2021 - 31.12.2021
Programme 1: Outreach
Item EUR (budget) Notes
Non-cash prizes 1 008€ (1350€) WLM, Punaisten Linkkien Naiset etc prizes
Travel 0 € (500€) Local travel
Other program costs 1 000€ (1000€) Misc costs
Communications & It 3 020€ (3000€) Misc contests budget, WLM translation budget
Helsinki rephotography year 3 self-funding 8 150€ (8150€) re-allocated 8150 from National library project and office-rent
Total 13 178€ (14000€)
Programme 2: Partnerships
GLAM-wiki project 216€ (1000€)
Other program costs 0 € (1000€) Misc costs
National library of Finland project self-funding 0 € re-allocated 7000€ to Helsinki rephotography self-funding
Total 216 € (2000€)
Programme 3: Community
Local travel 0 € (1500€) Public art documentation project's travel grants
Projects driven by the community 1 858€ (660€) Projects other than public art
Other program costs 500€ (500€) Misc costs
Total 2 358€ (2660€)
Operating
Meetings and events 312€ (1000€) Yearly meetings, misc meetings
Equipment purchase 964€ (1000€)
Travel 30 € (3000€)
Other program costs 367€ (1338€) Misc costs
Accounting services 4606€ (4740€) ( Emu, treasurer etc)
Audit 633 € (992€)
Bank fees 180 € (830€)
Office rent 1800 (0) re-allocated in early 2021 as rent was already paid in december 2020. In december 2021 we however paid the rent for 2022
Storage rent 598 (900€)
Office supplies 500 (500€)
Total 9960€ (14 300€)
Staffing Expenses
GLAM coordinator salaries 37 771€ (37 781€) 60% FTE / 1-7
Wikitech salaries 25 620€ (25 620€) 40% FTE / 12 months
WLM 2021 coordinator salaries 9 607€ (8800 €) Shared between Kimmo and Nanna.
Total 72 997€ (72 201€)
Total SPENDING 98 709 € (105 161€)
Helsinki Rephotography 2020/11 - 2022/05
Helsinki Rephotography spending
Item EUR Notes
Helsinki rephoto coordinator 1 9 338€ (25 600€) (Nanna Jan, Aug-Dec)
Helsinki rephoto management / Flutter project 14 941€ (Kimmo Apr-Dec )
Helsinki rephotography software designer 18 325 € (25 600€) (Märt Jan-Jul )
Helsinki rephotography project Management 3 000 € (Vahur Nov-Dec )
Other compensations for work 1 114€
Operational costs 2 141€ (4060€)
University coding project 2 622€ (5000€)
Travel costs 55 € (1000€) Local travel costs
Communications, IT and Tech 2915€ (4000€)
Events 945€ (5000€)
Total 55 396€ (70 300€)
Total SPENDING including Helsinki Rephotography 145955€ (167311€) Number counts 8150€ self-funding from SAPG2021 only once

Grant Metrics Reporting Final

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Metrics, targets and results: grants metrics worksheet here.

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