Quels sont les défis et les risques communs de la communication de projet?

It's important to identify the key decision makers, so when you need sign off of documents or risk you know who to invite to a meeting. Separate those people out so they don't receive updates all the time, just key information on the project, run different working groups depending on the level of the stakeholder.

Bei der Stakeholderanalyse ist neben der Rolle auch unbedingt die kulturelle Herkunft zu berücksichtigen, um die richtige Auswahl der Kommunikationsmethode zu definieren. Ist es erforderlich über größere Gruppen zu kommunizieren, macht es Sinn unterschiedliche Kommunikationsformate (visuell, auditiv,…) mit gleichen Inhalt zu verwenden.

Communication goals and objectives, I've recently learned, should align to your Organizational Management Plan as well. An initial assessment must take place to know what people want, when they want it, and how.

Smaller teams in IT project management are more effective: 👇🏽 this is due to communication complexity. According to Metcalfe's law: The larger the group, the more difficult the communication. Ideally, teams should have fewer than 15 members. Modern organizations use autonomous team networks instead of top-down structures to improve communication and coordination. The key is in finding the optimal team size for effective collaboration.

The fourth step of effective project communication in IT involves creating a communication plan and matrix. These tools structure when and what will be communicated, detailing elements such as frequency, timing, content, and format. Utilize software solutions like Microsoft Teams or Slack to share updates in real-time and integrate contingency plans for spontaneous requirements. This ensures clear, consistent, and timely communication, which is critical to the dynamics of IT projects.

To effectively monitor and assess project communication, IT project leaders and managers should utilize specific communication metrics. Tools like Microsoft Teams or Slack offer analytics features that enable tracking the frequency and reach of messages. Regularly comparing this data with predefined goals allows for timely adjustments to communication strategies. It is also advisable to establish regular feedback sessions with the team and stakeholders to gather direct feedback and continuously improve communication.

From the initial creation to the end of the project, this plan is revisited to be revised. Don't create, approve it, and let it be. It must be modified as the project expands. Today could be a feature milestone while tomorrow could be training or testing. Communication is and will be your bread and butter through out the project. Regardless of good, bad, or no updates.

To effectively respond to changes during IT projects, it is crucial to regularly update and revise the communication plan. Use tools like Microsoft Teams or Slack to centralize communication and stakeholder feedback. Schedule regular reviews to make adjustments to stakeholder lists and communication objectives, based on project progress and risks. A dynamic communication plan helps efficiently manage project scope and budget compliance while maintaining quality standards.