Vous gérez le budget d’un événement sportif. Comment pouvez-vous gérer les fluctuations des prix du marché pour les articles essentiels ?

Managing a sports event budget with fluctuating market prices can be challenging. Here’s how to stay on track: 1️⃣ Forecast and Plan 📊 - Use historical data to predict price changes. 2️⃣ Build Flexibility 🔄 - Include a contingency fund for unexpected costs. 3️⃣ Negotiate Contracts 🤝 - Secure fixed-price contracts to lock in costs. 4️⃣ Bulk Purchases 🛒 - Buy in bulk when prices are low. 5️⃣ Monitor Trends 🔍 - Adjust purchasing strategies based on market trends. 6️⃣ Alternative Suppliers 🔄 - Have backup suppliers for competitive pricing. Proactive budget management helps navigate price fluctuations and ensures event success.

Esta é uma das reflexões mais importantes que um Gestor Esportivo precisa lidar dentro da função. A construção orçamentária é tão importante quanto a execução. É claro que é muito difícil prever como as coisas que não controlamos, mas temos de ter a certeza de ter de deixar um espaço para as variações. Sejam elas despesas não operacionais, variação da moeda estrangeira, alta de preços, emergências entre outros. Por tal motivo é tão importante conhecer sua modalidade a fundo. O Gestor que conseguir se preparar durante a construção orcamentaria e conseguir diminuir o impacto dessas flutuações, será aquele que conseguirá atravessar melhor por essas incertezas ao longo do ano.

Budgets need to have built in flexibility but more importantly you need to be willing to reallocate funds when required. It may mean sacrificing in one area to achieve the desired results in another. People that have rigged budgets tend to self create problems. We have all had to deal with market fluctuations but a working with the vendor can also work in your favor. The relationship capital you build with your vendor can also help maneuver through some of the budget issues. Everything is negotiable if you approach it accordingly and with an open mind.

A Sports Manager needs to respect the budget drawn up by his institution, for this a good manager must evaluate his suppliers and have budgetary flexibility to deal with unexpected costs, in addition to building loyalty with his partners to be able to negotiate contracts in possible crises. Financial institutions, one way to take precautions is to make contracts with variations in economic indices with less fluctuations and more economic stabilization, such as IGPM or IPCA, and try to make agreements with good, longer-lasting suppliers in order to stabilize the price. Carrying out BIDs also provides a better understanding of the market and the prices that are being applied.

Here are some strategies: - Comprehensive budget planning: detailed budgeting and contingency fund - Market research and forecasting: trend analysis and vendor insight - Long-term contracts and agreements: fixed-price contracts and volume discounts - Diversified supplier base: multiple suppliers and alternative options - Inventory management: advance purchasing and stock management - Cost monitoring and adjustment: regular monitoring dynamic budget - Flexible event planning: adjustable plans and alternative solutions - Leverage technology: price tracking tools and data analytics - Supplier relationships: strong relationships and negotiation skills

Aquisição de direito é algo muito caro, que onera o orçamento e que demora para ter retorno. Muitas vezes nem existe o ROI e dá prejuízo. Mas é importante ter direitos, principalmente por conta de se posicionar como um player ativo no mercado. Por isso é fundamental ter flexibilidade orçamentária para administrar isso.

Uma coisa que aprendi nesse tempo com a gestão esportiva, gestão de eventos esportivos é na hora da previsão orçamentária, deixar espaço para contratempos. Algumas formas: 1- Itens que podem ser removidos em caso de necessidade de ajuste financeiro, realocar orçamento. 2- Cotar 10 a 15% de itens extras, assim, podemos reduzir numa oscilação de valor, ou de corte. 3- Trocar marca do material, com preço menor, se perde na qualidade, mas mantem o evento de pé.

Maintaining budget flexibility is essential in sports management to counteract market price fluctuations. Allocate a contingency fund within your budget to handle unexpected costs. This proactive approach provides a buffer that can absorb price increases without compromising other event areas. Regularly review your budget, prioritizing essential elements and identifying areas where you can adjust expenses. By keeping your budget adaptable, you can make swift decisions and reallocate funds as necessary, ensuring that market changes do not derail your event's financial stability.

As you are aware prices are always hoes up. So engage with a few vendors that deal in bulk quantity and lock the rate by giving advance. Also, a list of which items can be available easily and marked the important ones first will help you to make an informed decision and you will have a chance to determine which item is purchased in which quantity So through this, you can manage your budget easily

Another aspect of this flexible budgeting system is the regular review and adjustment of the budget based on real-time data. I make it a point to hold weekly budget meetings with my team, where we assess our spending and forecast future expenses. This constant vigilance allows us to identify areas where we can save money and reallocate those funds to cover any unexpected expenses or invest in opportunities to enhance the event. This proactive and flexible approach to budgeting has become a cornerstone of my strategy in sports management, allowing for quick, informed decision-making that safeguards the financial stability of our events.

I foster relationships with my contractors and suppliers for cross-promotion opportunities and solicit sponsorships for various events. Early planning allows me to negotiate frequent brand placement in advertisements, therefore trading promotional opportunities that cost me no more than adding their logo to upcoming distributions of promotional materials.

Cultivating strong relationships with vendors through long-term contracts and strategic local partnerships is a powerful strategy for managing costs in the sports industry. By securing favorable pricing, protecting against market volatility, and leveraging mutual benefits with local businesses, sports organizations can achieve greater financial stability and operational efficiency. Implementing these strategies thoughtfully and proactively ensures that the organization not only manages costs effectively but also enhances its community presence and overall sustainability.

Parcerias são fundamentais na questão de aquisição de direitos. Cultivar relacionamentos, exercitar parcerias e manter fidelidade podem gerar flexibilidade na hora da negociação e podem ser ativos de peso num momento de decisão.

Cultivating strong relationships with suppliers is a strategic move for managing costs in sports management. By negotiating long-term contracts, you can often secure more favorable pricing and protect your budget from short-term market volatility. Suppliers value the predictability of steady business and may offer discounts or fixed pricing in exchange for your commitment. Additionally, consider forming partnerships with local businesses for mutual benefits, such as cross-promotion, which can also help reduce expenses.

Additionally, forming partnerships with local businesses has proven mutually beneficial. Collaborating with a local print shop for event materials, in exchange for steady business, they provided discounted rates and promotional opportunities. These local partnerships foster a sense of community and support, enhancing the overall event experience while managing costs effectively. Through strategic supplier relationships, I've managed costs efficiently, creating a network of reliable partners invested in our events' success. This approach has become a cornerstone of my cost management strategy, enabling high-quality events within budget constraints.

Build strong vendor relationships to manage costs and keep your event on budget! Secure long-term contracts, negotiate for better prices, and partner with local businesses for mutual benefits. Stay ahead of market changes and save more! Key Pointers: 1. Negotiate long-term contracts. 2. Seek discounts for steady business. 3. Partner with local vendors. #SmartBudgeting #VendorPower #EventSuccess

Exploring partnership is not only cost-effective, it reduces logistics load and quality control overheads as the partner would oversee all these. This also helps with increased exposure through co-promoted content and ads.

Long-Term Relationships: Build strong, long-term relationships with reliable vendors who may offer better rates and priority service. Negotiated Contracts: Negotiate fixed-price contracts or price ceilings with vendors to protect against market fluctuations. Loyalty Programs: Leverage loyalty programs and discounts for repeat business.

Since I played pro baseball, I understand the balance between profit and the fans excitement. I was a photographer for the Pirates and the Steelers for years, and I saw what I saw in the stands and I always thought why were these people who spent this much money Just ignored so I have a slightly different perspective.

Policies and strategies to adopt 1. Open tendering and procurement of goods and services. This gives an opportunity to acquire the best quality product with a considerably lower price tag and also gives you an opportunity to negotiate prices with the potential employer without lowering the quality. 2. Offering branding rights Negotiating with suppliers offering them, an incentive to showcase, advertise and sell their products and services during the event. This may force a supplier to supply the highest quality products at lower prices to promote their brand visibility.

Lock in prices and save on your sports event budget by buying essential items early! 🏀📦 Get supplies ahead of time to avoid price hikes and ensure smooth planning. Remember to consider storage and future needs! 🗓️🛒 Key Pointers: 1. Purchase supplies early. ⏳ 2. Lock in known costs. 💰 3. Plan for storage and demand. 📊 #EarlyBirdSavings #SmartPlanning #EventSuccess 🌟

Advance Planning: Procure items well in advance of the event date to avoid last-minute price spikes. Seasonal Purchases: Buy items during off-peak seasons when prices are lower. Warehousing: If possible, invest in storage solutions to hold early purchases securely until needed.

A aquisição antecipada tem dois lados: ⬆️ Ao adquirir antes pode garantir melhores condições. ⬇️ Mas corre o risco de comprar antes, pagar mais e, caso o evento não valorize, perder a chance de garantir descontos mais próximo do deadline. Uma alternativa seria garantir antes, mostrar fidelidade, mas com opções de descontos lá na frente.

Looking at procurement, I believe understanding this meaning is vital. Early procurement is never set in stone because it has a direct impact on profit, spending, and saving. In my experience with early procurement as an Athletic Director, purchasing supplies in advance to offset trends and consumer demands, on paper would be a great decision but this approach might not always be feasible. For example, I would have to look at how much storage is available, the increase in shipping costs for bulk purchases, and our Athletic department's ROI. At the end of the day, I would need to make the strategic decision to secure the goods/services within the budget and aspire to save as much money as possible.

Don’t rely solely on one supplier. Diversify your sourcing to reduce dependency and mitigate risks. Explore local and other suppliers for competitive pricing. But have a good chunk of sourcing from your regular vendors to maintain good relationships for future deals as well.

When diversifying sourcing it is important to ensure the following: 1. Research 📝 - After finalising the scope, it is vital to identify almost every necessity for the event. This would minimise the risk of having to deal with several suppliers for a single job, that could result to losing control and accountability. - Seeking local, regional and international suppliers. It is important to cast the light on the (balance of trade “imports / exports”) of the hosting country, but not at the cost of quality. 2. Evaluation 🔬 - After listing suppliers, it is important to be very critical and attentive regarding assessing and evaluating suppliers to filter out the ones who may not be reliable in terms of delivery times or quality.

Multiple Suppliers: Engage multiple suppliers for the same items to avoid dependence on a single vendor, which can be risky if prices rise unexpectedly. Global Sourcing: Explore international markets where prices may be more competitive. Local Alternatives: Identify local suppliers who can offer competitive pricing and reduced shipping costs.

Para ter um sourcing diversificado é importante ter parcerias com conexões fortes, estabelecendo ganhos para ambos os lados, para que seja sustentável. Esta conexão forte passa por capacitação dos fornecedores da maneira como se quer trabalhar com ele, em qualquer prática que for feita e suportar suas entregas e ações. Por fim, colocaria métricas de indicadores que mostrem os avanços sobre a parceria, se está conseguindo entregar o que propõe.

A la hora de planificar un evento deportivo uno de los aspectos importantes es identificar las necesidades para la correcta gestión, estas necesidades requieren de una valoración económica especifica de cada aspecto a tener en cuenta que debe ser presupuestado, como cada necesidad es diferente (en cuanto a servicios y suministros) se recomienda solicitar varios presupuestos (al menos) de cada una de las necesidades para valorar la ofertas ya sea para identificar la más barata como por los servicios o suministros que ofrecen y así poder ajustar el gasto total del evento para que sea viable lo primero y dependiendo del organizador si es sector público (la participación y repercusión) o empresa privada la rentabilidad o beneficio.

Be loyal with your regular suppliers (sm handful) and in the long run it should pay off rather than seeking out dozens all the time; nothing wrong with sourcing competitor prices/items but if you are open and honest with your regular suppliers, they will be more than likely to work with you - a long term customer - to get the product (if they don’t directly sell it) or to help elevate up front costs in some capacity. It is also important to utilize a database of suppliers and products regularly needed, with previous order information and be proactive (budget effectively and don’t wait until last minute or leave product maintenance out of the discussion as you cannot always predict the turn around time companies may have).

Navigating market price fluctuations for essential items in a sports event budget requires regular financial analysis. Monitor market trends and analyze historical data to forecast potential price changes and adjust your budget proactively. This approach lets you anticipate cost increases, explore alternative solutions, and negotiate better terms with suppliers. Actionable step: Implement a routine for monitoring market trends and analyzing historical data related to essential items, then use these insights to forecast price fluctuations and adjust your budget accordingly. This proactive strategy helps maintain financial stability and control.

Cost Tracking: Continuously monitor and track all expenses to ensure adherence to the budget. Historical Data: Use historical data to predict future price trends and plan accordingly. ROI Assessment: Regularly assess the return on investment for all expenditures to ensure value for money.

3.Market research This through understanding the similar quality of a wide range of products that may cost relatively cheaper in the market

A). Conduct a Cost Analysis: Fixed Costs: Costs that do not change with the number of participants (e.g., venue rental, fixed staff salaries). Variable Costs: Costs that vary with the number of participants (e.g., catering, event materials). Determine Break-even Point: The point at which total revenue equals total costs. This helps in understanding the minimum required attendance or sales. B). Implement Financial Controls Track Expenses: Use accounting software or spreadsheets to monitor all expenses in real-time. Approval Processes: Establish processes for approving expenditures to prevent overspending. Regular Audits: Conduct regular financial audits to ensure compliance and accuracy.

Mais que manter as análises financeiras, é necessário ter análises que justifiquem os projetos e avaliem os avanços que estão sendo tomados. Uma equipe de gestão de dados poderosa e eficaz é imprescindível para garantir que o orçamento estabelecido no ano, que cumpre o plano estratégico está avançando bem.

Engage in regular financial reviews to keep track of expenditures and adjust your budget as needed. These reviews help you identify areas where you can cut costs without affecting the event's quality. 📅🔍 According to a study by Accenture, organizations that conduct frequent financial reviews are 25% more likely to stay within budget. This proactive approach ensures financial control throughout the planning process.

Financial analysis around an event is crucial. Have a robust budget. Allow for costs that get blindsided in the haze and enthusiasm of an event. Dk a what if worst case scenario..that cost won't be funded. If securing sponsorship try and lock jn a multi year deal, with rights to increase price if market coverage was good the prior year.

Effective risk management involves identifying potential financial risks and developing strategies to mitigate them. Assess the likelihood of price fluctuations for essential items and their impact on your event budget. Consider insurance options or contractual clauses that protect against significant cost increases. Establish a contingency fund and diversify suppliers to reduce dependency. Secure long-term contracts with fixed prices and use technology for real-time budget tracking. By having a risk management plan in place, you can ensure that unexpected market changes do not jeopardize the financial success of your sports event.

Este é um termo altamente preocupante para empresas do setor esportivo, pelo que tenho visto pelo Brasil, pelo grau de possibilidade de risco frente ao conhecimento de risco que esta instituição corre. Não sei ao certo se no Brasil as instituições fazem um trabalho de gestão de risco, identificando os riscos, avaliando seus potenciais, construindo estratégias para responder a estes riscos principais, fazendo monitoramento e gerenciando os recursos necessários para mitigar os riscos que são envolvidos no negócio. É necessário que a comunicação desse conjunto de ações seja realizada com sucesso e continuamente.

Risk management is vital, but is also practical. Eg I'd medical support costs you much, can a volunteer with suitable experience be used. If venue is a threat, where else could you hold the event

Planning a sports event? 🏀 Here's an extra tip: Learn from past events! 📚 Talk to other organizers or check out case studies to see how they handled budget challenges. Their stories and insights can help you avoid common pitfalls and discover new strategies. Remember, every bit of knowledge counts towards a successful event! 🌟 #EventSuccess #LearnFromOthers #SmartPlanning

De repente pensar em permuta (divulgação X produto) com alguns patrocinadores. Pode valer a pena tanto para quem faz o evento quanto quem patrocina. Patrocinador não precisa dar 100% dinheiro e pode variar ou mesclar com produtos que comercializa ou que necessita.

Inflation: Account for general inflation trends when setting your budget. Force Majeure: Plan for unexpected events (natural disasters, political instability) that can impact prices. Technology: Leverage digital tools for real-time price monitoring and comparison.

Le budget est un excellent outil pour planifier son événement et respecter les objectifs, mais il n'est pas coulé dans le béton pour le mandat et il faut donc y revenir souvent, le mettre à jour, lui apporter des modifications. Ce qui permet de respecter les prévisions le plus possible tout en ayant quelques imprévus de dépenses supplémentaires à gérer.

Entendo que contratos de longo prazo são importantes para manter o controle dos preços com o fornecedor e manter a lealdade com o mesmo. Creio que monitorar o mercado, mesmo tendo os fornecedores em mãos, também é importante para que os melhores preços e condições estejam com a empresa. E fazer uma gestão eficiente dos estoques é um fator que pode contribuir com o risco de flutuação dos preços.