¿Qué hacer si el presupuesto de tu proyecto se sale de control?

Time to rein in those costs! 💸💥 Review expenses 📉💼, prioritize essentials 🎯🔍, and negotiate where possible! Stay agile, stay creative, and find innovative solutions! 🔧

A ferramenta valiosa é o Planejamento. Pode ser gerido por diversos aplicativos organizadores que dependem da alimentação humana. Realizando a gestão para diversos projetos de comunicação e marketing, quando você está imerso em tudo que irá acontecer, a situação ultra desconfortável de adendos ou aporte desaparecem. O instinto e feeling humanos de preverem situações e anteceder acontecimentos, não será substituído por máquinas aplicativos ou I.A. Creio que um dos segredos é revisar, repassar e avaliar diversas vezes com antecedência para minimizar ou extinguir a possibilidade de atingir os estimados 100%.

Man sollte im Vorfeld jedes Projekt tracken und im Anschluss darüber reflektieren: was lief besser als erwartet und warum? was lief schlechter als erwartet und warum? was kann ich / können wir daraus lernen um für das nächste Mal besser die Kontrolle zu behalten. So kristallisiert sich mit der Zeit ein Framework heraus, das hilft, den Budgetrahmen effektiver in Schach zu halten.

Quando um orçamento de um projeto fica descontrolado, primeira coisa a fazer é ter uma pausa e revisar todo o planejamento. É preciso verificar cada etapa e se os milestones estão sendo cumpridos. Reuniões rápidas de atualizações também são importantes para fazer adaptações e possíveis correções de rota antes de chegar ao descontrole.

Monitore os gastos de perto, ajuste o escopo do projeto conforme necessário e comunique-se transparentemente com os stakeholders sobre as mudanças.

En mi Experiencia es fundamental tener claro las prioridades , que no se puede negociar y tenerlo muy claro , para centrar toda la energía y recursos en lo fundamental y pensar cómo se puede convertir las otras actividades en tareas que se pueden hacer en una segunda etapa

Knowing what is vital or critical to successful project delivery, and what is 'nice to have, but not essential' is an important part of effective project management. In many cases, scope creep is an inevitably, so the ability to re-evaluate and re-structure a project back down to its core objectives or deliverables is essential to maximising remaining budget. When it comes to stakeholders or management, it can also open the door to negotiate for budget increases if the way the scope has changed is viewed as important. Having a well-defined project scope to begin with provides either the framework to negotiate for more resources when the scope changes, or the expectational arrangement required to cut back to ensure successful delivery.

In my experience, being honest and being firm are the best strategies to take when you must renegotiate terms. If you give vendors context as to your situation and have a clear, firm offer ("We're over and/or have a very strict budget; I have $XX to spend and that's all") more often than not they will try to work with you. They've probably been in your situation before, so if you give them context and create an offer that is still profitable for them, even if it's not as profitable, they will often try to help. Try to go in with an actual number, not just "this needs to be less". Going in with a number sets boundaries for both parties: the vendor can decide what they can provide at that level, and you have cost certainty.

Relationship Management is often the forgotten part of overseeing projects. Fostering good relationships with suppliers, contractors, colleagues, project staff and management can make a huge difference to your negotiating power and to the level of support you are able to draw when things go a little sideways. Sometimes, as the project leader, you are the representation of the project, and, in many cases, people - including decision makers - respond to other people. Rather than necessarily supporting the project objectives, a good relationship with others means that they may be more inclined to support you or your team. Good relationship management can save a project!

In my experience, we first carry out a re-engineering study of the materials used and a study of the distribution of areas, so that the client does not compromise on the concept and quality of the project. However, if even with this study we are unable to reach the budget, then we understand with the client which item we can reduce, which area we can reduce and we carry out this study in four hands: client, architecture, consultants and management

This is the last thing that you want to do. But if you do it, try not to start by cutting cost on talent. Rather start by "Giving up your sexy office space", especially if you are a 0-1 startup, with -tv EBIDTA. People build business not office spaces :)