A continuación, te explicamos cómo puedes priorizar las tareas de forma eficiente para cumplir con los plazos de los proyectos.

To prioritize tasks and meet deadlines effectively, start with the Eisenhower Matrix - focus on what’s urgent and important first, then schedule the rest. Second, use data to track progress - analyze timelines and task dependencies to stay on top of deadlines. Third, break tasks into smaller steps - make large tasks easier to tackle by handling them one piece at a time. Fourth, focus on value-added tasks - apply Lean principles to cut unnecessary steps and work smarter. Fifth, anticipate risks with FMEA - prioritize tasks that could cause the most significant issues if delayed. Lastly, automate routine work - free up time by automating repetitive tasks.

A clear understanding of the project objectives is vital. The PM should make sure that the team has perceived the project objectives in the same sense of importance and urgency. Concentrate primarily on the minimum work to be done to meet the objectives (MVP). Frequently engage major stakeholders and share the progress.  Then go for the code refinement.  Avoid the chances of gold plating or scope creep and subsequently prevent schedule slippages. 

Efficient task prioritization is key to meeting project deadlines. Avoid being caught in urgency by using frameworks like the Eisenhower Matrix to distinguish between urgent and important tasks. "What is important is seldom urgent, and what is urgent is seldom important." Focus on high-impact tasks that directly contribute to project milestones and tackle them first. Breaking larger tasks into manageable steps ensures your efforts target key objectives without being sidetracked by less critical items. Another vital aspect is to "Maintain flexibility while staying organized." Deadlines may shift, so adapt quickly without losing focus. Regularly review and reprioritize tasks, delegate when possible, and communicate changes to stay on track.

One thing that I find was helpful is to identify the risk involved prior starting the projects. This will help to improve planning by having some mitigation plan to address them.

To prioritize task and meet the targeted project timeline, we need to clearly define the project objective and deliverables. Based on this perspective, then the task/actions defined must be categorized from the scale of 1-5, with 1 being the most important followed by the rest up to 5. Once all this has been defined, we can also go one step further by assigning due dates & person in charge for each tasks. Coming to the final statement, all the guidelines mentioned above is nothing if there is no efficient follow ups on the delegated tasks. That's where comes the responsibility of a Project Manager.

Projects : A balance of expected goals, time and meeting budget and operation efficiency. The start point of a given set of as built drawings for expansions, or an agreement of scope and limiting the changes unless there is a schedule change. The criticality of certain items in both procurement (large and long leads) & installation sequence being a criticality of lifts and access. Usually the largest more critical item going in first and build out from that point. Proper storage & lay down of received equipment. A firm verified startup and verification plan. Like that Eisenhower plan. This WW2 General specified that all given interstate highways have so many straight sections for use as runways, if needed. Priorities in order and execution

WIth the Defination of Goals and Deadlines we need to regularly reflect on the project progress. Burnchart is a useful tool used in the project management process to see where you are actually on the project with no. of tasks. As ISO Standard suggest following PLAN, DO, CHECK, ACT cycle. it is the reflection of the review and adjusting your plan based on the review gives you results.

To prioritize tasks and meet deadlines efficiently, first assess project scope and identify critical milestones. Use the Eisenhower Matrix to classify tasks into urgent/important, and the 80/20 Rule to focus on high-impact activities. Set SMART goals (Specific, Measurable, Achievable, Relevant, Time-bound) for each task to ensure clarity. Utilize time management tools like Gantt charts or project software to track progress. Address bottlenecks and dependencies early, and regularly review and adjust priorities to accommodate changes, ensuring deadlines are met without compromising quality.

Efficiently prioritizing tasks to meet project deadlines starts with understanding the project's goals and constraints. Begin by breaking down the project into smaller tasks and identifying dependencies. Apply frameworks like the Eisenhower Matrix or MoSCoW to categorize tasks by urgency and importance. Engage the team in the prioritization process to leverage their expertise and foster ownership. Regularly review and adjust priorities based on feedback and evolving project needs, ensuring the team remains aligned and focused on the tasks that drive the most significant impact toward achieving the deadlines.

In a traditional project, the team focuses on every task without distinguishing value. The result? Wasted efforts on unnecessary steps. By applying the concept of value, each action is assessed based on its direct impact on the client and the project. Superfluous tasks are eliminated, reducing time and costs. The project advances faster and more efficiently, delivering clear benefits to the client. Prioritizing value transforms the approach: less waste, more results. 🚀📊✅

Some tasks may seem urgent but don’t actually contribute much to the end goal. I’ve found that using a prioritization matrix, like the Eisenhower method, can help in categorizing tasks based on their urgency and importance. High-value tasks, especially those that eliminate risks or ensure key deliverables, should always be your focus. Don’t get caught up in busy work - stay focused on what moves the needle

Prioritize tasks based on their direct impact on the project's success. Focus on those that contribute the most to the project's goals, while recognizing that not all tasks are equally critical. Assign value to each task and prioritize accordingly.

Devide the projects into tasks. Asign the impact of the task. The impact will help the team working on the project to focus on those that will lead them to the success. Use 3WI at this point, starting by "What?" and define the "Impact" of that task.

After assessing task value, prioritize by starting with the most urgent and impactful. Consider deadlines, dependencies, and resources to create an efficient workflow. Balance urgency with importance, focusing on tasks that drive the most value while keeping the project on track and preventing bottlenecks.

It is important to define the purpose of the project to help identify the value and the urgency. It is also important to understand the key factors that drive the project and the assumptions the project is based so the team will be focused and understand the project goal and its framework. Only at this point the tasks can be prioritized considering the urgency and the importance of the task.

After evaluating each task’s value, it’s time to rank them. Ordering tasks by priority can make or break a project’s timeline. I like to take into account dependencies - some tasks naturally need to be completed before others - and resource availability. I also consider what I call “quick wins” - small tasks that can be completed quickly and give momentum to the team. Balancing long-term tasks with these quick wins keeps morale high and the project moving forward.

Effective delegation is one of the most valuable skills in project management. I’ve seen projects get delayed simply because the project manager tried to handle everything themselves. Know your team's strengths and assign tasks accordingly. For complex tasks, assign them to team members with proven expertise; for learning opportunities, pair less experienced members with mentors. But remember, delegation doesn’t mean disengaging. Follow up regularly, but don’t micromanage. Trust your team and empower them to make decisions.

Delegation is essential for balancing workloads. Assign tasks based on team members' skills, experience, and current capacity. Ensure they fully understand their responsibilities and have the resources to complete tasks efficiently. Proper delegation not only spreads the workload but also empowers your team by giving them ownership and accountability for their work.

Keeping a close eye on the progress of tasks is essential to ensure the project stays on track. I recommend using a combination of regular status meetings and project management tools that provide real-time updates. A good practice I’ve adopted is the "80/20 rule": when a task is about 80% complete, check in to resolve any blockers that might slow down the final 20%. Stay proactive, and don’t wait for issues to escalate before addressing them.

Now it is time to follow the Original Schedules defined in the work of the 3WI. There should be a room for a new date since the team will be optimistic defining the delivery date of the project, or anything else not taken in consideration when the team was committing to a date. Reason why, a new Commited Schedule is needed. It will be helpful for the team at the end of the project to learn a lesson and share it with others in the organization to reduce any overcommitment or undercommitment at the next project.

As mention before, it is important to have room for any adjustment in the project, but more important is to learn from the root cause of each adjustment, listed them and write what the was learned and what are the options recommended to be more precise next time. Do not forget to share them and congratulate the team.