Ihr Vorgesetzter überlastet Sie ständig mit Aufgaben. Wie kommunizieren Sie effektiv Ihre Arbeitsbelastungsgrenzen?

In my experience, it's important to connect with a manager on a recurring basis. It's important to foster a healthy and supportive relationship. I like to use a Leadership Coaching framework, i.e., if I say "yes" to this new task (or project), what can I say "no" to? It can also be used in the reverse. If I say "no" to this, what can I say "yes" to? This sparks a dialogue around prioritization. It invites partnership around identifying solutions, such as creatively thinking of resources and/or people to leverage or things to take off my plate. Another framework I use is the "Start, Stop and Continue" to guide the conversation. Asking key questions: "What can I start doing? What can I stop doing? What can I continue to work on?"

Tenho recebido um volume significativo de tarefas adicionais que, somadas aos meus projetos atuais, estão ultrapassando minha capacidade de gestão eficiente. Acredito que minha capacidade de manter a qualidade e a pontualidade seja comprometida. Para garantir resultados assertivos, seria interessante revisar a distribuição das minhas tarefas e definir prioridades claras. Dessa forma, conseguirei assegurar a entrega dos produtos que atenda aos padrões de qualidade da empresa.

Confrontation most often leads to disruption in work flow. Keeping a mindset of gratitude often allows you to appreciate at first glance what may seem like a bad situation. When the work load becomes a bit less than bearable, understand that it is because you are valued and reliable that the work continues to flow your way. Keeping this in mind, kindly thank your manager for having faith in your abilities, let s/he know that in order to maintain your productive level and produce great work your limit on the amount of work should be addressed to allow you to maximize your abilities on each project, softly setting a firm boundary in the process.

I have found that it’s very important to keep the lines of communication open. In order to accomplish this, it’s best to set up a meeting with your supervisor. It is important to give your supervisor at least a general idea of the topic you would like to discuss so they can prepare for the meeting as well. Take the time to pre-plan by collecting and organizing your thoughts on paper. If you have potential solutions, be sure to include them too. Use your notes as a guide to keep your meeting focused and productive.

Na minha experiência usaria a escuta ativa para entender a nova demanda recebida e na sequência apresentaria os impactos desta demanda nas tarefas sendo realizadas e aplicaria algumas perguntas para alinhamento de expectativas. -Podemos revisar minhas prioridades atuais para alinhar com as metas estratégicas da empresa? -Como podemos estabelecer um processo contínuo de revisão e ajuste da carga de trabalho para manter um equilíbrio saudável?

In one of my jobs, the workload was too heavy for a single person to manage. To bring visibility to the issue, I began registering all my tasks in Jira. Over time, I gathered data such as tickets created, tickets completed, time spent on various tasks or epics, etc. This data could be grouped into time intervals, clearly showing that more work was coming in than I could handle and illustrating the speed at which the backlog was growing. My managers then had to face the reality: either live with an ever-increasing backlog and make tough prioritization decisions or hire more people/reduce my workload.

Considero que este es el punto más importante para comunicar efectivamente los límites de la carga de trabajo al gerente, ya que es muy importante contar con datos que respalden la carga de trabajo para ambas partes involucradas Tanto el gerente como el trabajador deben de tener claro la situación de la carga actual, y como estas nuevas tareas pueden afectar los plazos y los compromisos. Debemos de ser capaces de definir prioridades, establecer tiempos y comunicar que cosas salen de alcance, para de ahí buscar soluciones alternativas. Pero todo salen de los datos, y una forma muy efectiva de tener esto es mediante una herramienta de gestión de proyectos y de tiempo como Clickup, que de visibilidad de todo el panorama actual.

Ao lidar com uma sobrecarga de trabalho, dê um passo para trás e avalie o que precisa ser feito. Priorize as tarefas com base na urgência e na importância e, em seguida, considere quem pode ajudá-lo a realizá-las com mais eficiência. Pode ser um colega ou supervisor; de qualquer forma, não tenha medo de fazer perguntas e buscar conselhos conforme necessário. Também ajuda a dividir grandes projetos em partes menores para que não pareçam muito complicados.

One thing I have found helpful about proposing solutions when communicating about such a sensitive but serious issue to your manager is that it shows how committed you are to see the tasks through, despite the workload. These solutions proposed help narrow down how best to conclude the tasks and make it easier for your manager to give constructive suggestions or inputs to the solution.

Ante una situación de sobrecarga de trabajo yo propondría a mi jefe algunas soluciones que permitieran un manejo mas efectivo y asertivo del tiempo a utilizar en completar las tareas que se deben ejecutar en la organización, siempre tratando de lograr soluciones viables que permitan mantener la calidad del producto o servicio obtenido de dichas tareas sin perjudicar el bienestar del equipo de trabajo, comprendiendo que mientras el talento humano se sienta comprendido, valorado y respetado en su bienestar mejor será su desempeño.

Expresse suas ideias de melhorias de tempo de maneira firme e respeitosa. Use frases como "Percebo que estou com dificuldades para lidar com todas as tarefas que estão sendo delegadas, e gostaria de como podemos gerenciar isso de forma mais eficiente." Isso sempre vai funcionar.

it's good to schedule a meeting with your manager to discuss your workload and possible solutions this can help increase your job overall satisfaction and improve your relationship with your manager

I have once experienced a serious burnout at work due to taking on so much tasks and executing them, which made my manager’s expectations unrealistic. I found the perfect time to communicate my plight effectively without emotions or expressing frustration, this made my manager appreciate my work so far and understand my perspective. Expressing impact and not keeping all the frustration to yourself goes a long way in resorting burnout.

Seeking feedback is an incredible way to grow. I have often found that when I seek feedback on an issue I’m struggling with, I get other people‘s insight on how to handle the situation, which helps me gauge my approach to the matter and re-strategize. It’s also best not to be defensive when feedback is being given, instead listen and understand that’s most likely how others perceive you.

You need to review your job description, that is the elements and what the work entails and compare it to trends or any update that is been made in the system. This helps to update yourself once again with the necessary requirements of a particular job. This been done, you need to sit with the management to discuss the current work situations.

It is always important to develop an open communication with your manager. With time, mutual trust and understanding develops which can help navigate such situations. It’s important also to add facts and data to make sure you put up your point correctly

En muchas PyMEs conforme van creciendo, las actividades que cada colaborador llega a desempeñar en su día a día va en aumentando y los manuales de operaciones van desactualizándose por lo que los perfiles de puestos no están bien establecidos, no se determinan límites y las cargas de trabajo aumentan. Para tener una comunicación efectiva: 1. Define tus objetivos con precisión. ¿Quieres reducir la carga de trabajo, redistribuir tareas o establecer límites más claros? 2. Se debe contar con evidencia de tus actividades iniciales establecidas en tu contrato y documentación de las nuevas actividades que te sobrecargan. 3. Solicitar una reunión con tiempo y forma para presentar propuestas más la información necesaria para llegar a un acuerdo.

If you have an overload of tasks, you need to set up a meeting or send an email to your supervisor outlining the number of tasks you need to complete and your view of how these can be completed on risk based approach. Once there is an agreement on the timeline, this will likely mitigate the pressure you are exposed to.