Wie können Sie Ihren Moderationsstil anpassen, um kurzfristige Änderungen der Agenda zu berücksichtigen?

Adapting facilitation style to accommodate last-minute agenda or any other kind of changes is crucial for an effective meeting, workshop or whatever events, thus facilitators should be prepared accordingly, either within small or big changes having back-up plans and expanding different choices. In addition they should be flexible, open-minded and ready to adjust in alignment with the event/activity/meeting purpose, outcomes and group/team/ audience needs keeping heat, heads and hands approach to remain a pleasant and valuable experience. The outlined can make a difference in a well-facilitated journey

I frequently have contingency activities in my notes so that I'm prepared in case the group goes sideways. Also, listen actively so that you hear where they are going. Being flexible is critical as I've had to alter, even slightly, almost every workshop agenda I've used over 40 years because the participants are people, not robots. Don't be afraid to change 'how' you execute a particular step. That can affect group dynamics in a very positive way if you are aware of the dynamics.

1. By harvesting expectations from the participants and using that to guide: Content and depth of content and Language. 2. Observing the Participants' age, connection etc to guide language, facilitation technique and methodology 3. Allowing self to perceive the mood in the room to inform the style and level of output 4. Overall you can only do the above and adjust accordingly if you are prepared for the session by reading wide and practicing more.

Understanding that even if it's your content or you are the subject matter expect, your presentation is about your audience not you. So flexibility on your part is critical, proper preparation makes such adjustments easy to navigate.

Preparedness is crucial for facilitation, even with last-minute agenda changes. Setting boundaries on how much the agenda can change helps manage discussions effectively. Knowing when to key off a discussion and continue versus changing the agenda is essential. Agile, on Purpose is a practical facilitation approach. Our primary objective is to be flexible enough to shift priorities when necessary. This means recognizing when an agenda change is warranted and when it's better to plan for continuances. Balancing immediate priorities with potential benefits or disruptions ensures effective and adaptive facilitation.

I agree to this point as it brings immense peace and clarity at the same time in the facilitation. When one is rigid with the ways and means of conducting the session, it reflects the discomfort and disconnect in the debriefs also, the audience feels the same and at times reacts accordingly. By being open to the uncertainties one can still have a host of optional plans and be able to deliver seamlessly.

Flexibility acts as a test bed for professionals & facilitation is no different. Be malleable and ductile to immediately pivot, inbuilt these contingencies in your session which will test and empower the participants, along with infusing fun & enthusiasm of doing things differently.

Un déroulé pédagogique de chaque intervention doit être réalisé systématiquement en amont avec les objectifs à atteindre, la durée prévisionnelle de chaque module, les outils pédagogiques utilisés, et les livrables à produire par les stagiaires au cours de la session. Ce "balisage" permet de faire glisser le curseur assez facilement pour s'adapter à un imprévu. Il peut également être intéressant d'avoir des supports papiers au cas où la technologie serait défaillante. Et surtout il convient d'écouter le groupe de stagiaires

I have found that informal discussions before a course or meeting starts allows you to assess participants’ knowledge and needs. This understanding could require a shift in the order material is delivered or added detail. Flexibility is key in well designed content.

In my experience facilitating teams particularly in the Scrum field, I have come to see that you either maintain/embrace the Agile mindset of flexibility or you'll break. Literally snap...well, maybe not literally. The point is, Adaptation is at the very centre of Agile and one needs to remain open to change, whether planned or unexpected, in order to succeed

More likely than not, the adults in your audience have experienced the "unexpected happening" that you are working through. Be honest. We're all adults. After 20 years of facilitating, I've learned that if we are more human in our approach and more transparent (yet professional) in our delivery, people will give us grace and understand. Being upfront about why the changes are happening and how they’ll affect the session will often draw out the empathy in your audience. We must be effective; we don't have to be perfect.

Clear communication means respect, when a facilitator positively engages his audience and clearly communicate everything transparently, audience automatically will be ready to help and understand the situation, allowing space for suggestions and ideas might help as well and will create a constructive discussion.

Transparency goes a long way here and can also serve as a pivot for a great learning experience for those in the room. It is important to be present and available to the audience, who may have lots of questions and concerns about the unexpected changes. Stay calm, and wherever possible, use the changes for the benefit of everyone. Thinking on your feet and always keeping the needs of the audience center stage are vital.

I have found transparency in communication helps when changes happen. It isn’t the changes that most people have issues with but not knowing they are happening or what changes are happening that causes issues.

Informar rápidamente a los participantes sobre los cambios y explicar las razones mantiene la confianza y evita confusiones. La claridad en la comunicación asegura que todos comprendan los ajustes, evitando que se sientan desprevenidos. Estar dispuesto a recibir comentarios y responder preguntas fomenta un ambiente de colaboración y comprensión. La comunicación efectiva reduce las interrupciones, permitiendo que la sesión fluya sin problemas. La comunicación clara y transparente es esencial para manejar cambios, mantener la confianza y asegurar una sesión sin contratiempos.

At my last presentation, the 20 minutes I thought I had turned into 15 minutes. I planned to facilitate an interactive session for a gathering of medical, educational, and parental professionals! 😳 So, I kept my minute-and-a-half story-telling video, the icebreaker, shortened the scientific information, and offered handouts at the end. And! I finished on time, too—I dared not go one minute over as it was the last session for the day. I read the audience and decided based on their energy and reactions to the previous speakers. Most importantly, I went with my gut feeling, which is the main ingredient for “on the fly.”

On a few occasions, I facilitated training sessions where the participants already knew the prepared content, or expected something different. In both cases, I switched to leading questions (i.e. "Let's talk about real challenges you're facing that relates to this topic. What are your desired outcomes?") and demonstrate how concepts from the prepared content can translate into practical applications. Other participants contributed new ideas/suggestions, and I incorporated them into the discussion. Towards the end of the session, I summarised by re-stating the challenges, highlighting key points discussed, and outlining the practical applications that would lead to the desired outcomes.

Being able to adjust on the fly can be a key factor sometimes for a facilitator. This requires self-belief, confidence and humility. The self-belief that you are making the right decision to deviate from your planned agenda, the confidence to be able to do it, and the humility to recognise you are doing it in order to achieve the outcome, but in a way that perhaps you had not first envisaged.

I have spent many days in a classroom where it was apparent the class wasn’t picking up the content. We adjusted on the fly. I added more time when needed. Shifted content to help reinforce tough topics. It means paying attention to the questions asked and not asked to assess how much they are getting. The more time facilitating the easier these changes on the fly get.

La habilidad de evaluar rápidamente la nueva situación permite determinar el mejor curso de acción ante cambios de última hora. Puede ser necesario modificar técnicas de facilitación existentes o improvisar nuevas, adaptándose a las circunstancias. La experiencia e intuición del facilitador son guías cruciales en momentos de cambio, ayudando a mantener el control de la sesión. Asegurar que, a pesar de los ajustes, la sesión siga orientada hacia los resultados deseados. La capacidad de ajustar sobre la marcha es vital para un facilitador, permitiendo manejar cambios eficientemente y mantener la sesión enfocada en los objetivos.

Digital tools allow you to quickly update agendas, share documents, and facilitate remote collaboration. This helps maintain organization and efficiency, even when plans shift unexpectedly. By integrating these technologies into your facilitation toolkit, adapting to changes becomes a smoother, more streamlined process.

Technology, particularly AI has been a crutch I leaned on heavily and often from preparation to review stages in my facilitation. Familiarity with such tools have frequently helped me adapt quickly and effectively in all situations.

l'utilisation d'outils de type Kahoot! peut être intéressante sur certains sujets et rendre l'animation plus interactive et plus vivante. Mais attention à ne pas trop en abuser

Take the time to discover, explore, play and experiment with technology. What's the worst that can happen? Too much fun? A more engaging session? Even if it doesn't go how you expect the first time, allow yourself an excellent opportunity to lean into the tech. We have to distinguish ourselves and keep getting better with every learning opportunity. Walk our talk - at least, this is what I tell the participants I work with. 🙂

Utilizar tecnología para actualizar agendas, compartir documentos y facilitar la colaboración remota es esencial para gestionar cambios de última hora. Estas herramientas ayudan a mantener la organización y la eficiencia, incluso cuando los planes cambian inesperadamente. Adoptar tecnologías digitales como parte del kit de herramientas de facilitación simplifica y agiliza el proceso de adaptación a cambios.

A good session is 70% of participants engaging and 30% of me training/facilitating - depending on the topic and existing knowledge. Participation goes beyond the formal learning setting or class/meeting room. It also involves the application of what was learned and, if possible, report back sessions to reflect on what worked or didn't and how come.

As a facilitator, the core is to facilitate the input of participants. Capitalizing on the beauty of adults learning, peer learning is key. Using activities, coaching techniques, discussions, can highly enrich the flow of knowledge and experiences in the room specially with senior professionals and SMEs works wonders in the classroom, while endorsing the whole learning experience. Adults learn best when they come up with the practice.

En effet parfois c'est encore plus intéressant d'ingrérer le groupe de travail dans la résolution des problematiques qui se présentent, à plusieurs nous avons plus d'idées et des votes peuvent être fait pour choisir et faire l'unanimité sur l'option à mettre en oeuvre

The directive style is when you take charge of the facilitation process and provide clear instructions, guidance, and feedback to your audience with Collaborative style,delegative style.,Adaptive style.

Envolver os participantes de forma ativa e escutá-los é essencial. Adapto meu estilo de facilitação criando um ambiente flexível e aberto a sugestões. Mantenho uma comunicação clara sobre as mudanças e ajusto as atividades conforme necessário. Utilizo ferramentas interativas para garantir o engajamento. Faço pausas para revisar e realinhar a agenda com o grupo.

The starting point in facilitating is the final outcome for client and participants. The facilitator is not there to guess solutions but to create a process that allows everyone present to contribute and collaborate, to say: holding a safe space (to create psychological safety), loyally safeguarding what is fragile to give voice to what otherwise would not have been given a voice and allowing the unlocking of knowledge for creating growth so that people or entities can either overcome or cut through challenges by their own strength. So there are so many things to take care when facilitating that a detailed roadmap is needed. Only a thorough prepared script allow you to make those changes needed to preserve the outcome and find the new road.

Keep some people on standby like the cricket and football teams. When there is a contingency, this extra manpower will help in sorting out the issues. Always carry extra manpower in your facilitation team. Every time this has helped me

For me, facilitation is about knowing what the group you’re working with needs, even when they might not. Getting a team to a point of a meaningful conversation or debate that would never have surfaced without you is a HUGE achievement. As a facilitator you are so much MORE than a timekeeper - never forget that it’s just as important to create the lightbulb moments as it is to understand and connect the group with the brief.

Stay in the moment and pivot to make the best impact. When you stay present and intentional, you may just facilitate an energy shifting breakthrough!

A facilitator is one who is always flexible and adaptable to any situation. Having a clear facilitator guide, using multiple examples and scenarios will help in any unexpected changes. Also making the participants involved in the discussion and acknowledge the knowledge shared appropriately. Integration of ideas and suggestions from the participants will make the session a great success.