Accounts Payable Analyst

Job Summary

The Invoice Processing Center’s (IPC) primary responsibility, otherwise known as IPC, is to verify and process invoicing and other financial data. The ability to coordinate and collaborate efforts between the project team, third party consultants/vendors, other COE teams, and the service delivery finance team to manage and process invoices associated with capital projects is an essential requirement of this team.

Essential Responsibilities

• Ensure that Consultant/Vendors invoices and Subconsultant invoices conform to established policies and procedures. Communicate issues with consultants so that errors or corrections are made timely.
• Ensure Consultant/Vendor invoices are in alignment with contracted terms of conditions and paid within their contracted time periods.
• Will also process OSHPD fees, permits/fees, real estate, reprographics, security, moving/storage, legal fees and any other service area invoices.
• Experience working with various Consultant Service Agreements, Change Orders, Change Directives, and Notice of Changes.
• Review Reimbursables Expenses to ensure they are allowable per the terms of the contracts and KP Policy.
• Prepare and submit check requests as Direct Pay and coordinate delivery.
• Selecting appropriate FDA Approvers in e-Builder
• Utilize e-Builder for project specific related activity and communications.
• Work with aging reports and accounts payable or e-Builder support to ensure payment is made to Consultants/Vendors.
• Will be point of contact for invoices and will be required to communicate with all necessary parties including service delivery teams and stakeholders.
• Work with property accounting to ensure proper posting of cost data.
• Work collaboratively with the Closeout Processing Center (CPC) team to ensure accurate and timely closeout of projects.
• Maintain and update training materials as needed.
• Ongoing vendor training as needed.
• Collaborate with staff on complex issues.
• Obtain a thorough working knowledge of the eBuilder project management system and train and obtain training as necessary.
• Exercise considerable judgment to make decisions for less defined & complex issues.
• Contribute to the achievement of the department’s objectives.
• Responsible for multiple service areas.
• Work on Process Improvement Committees.
• Responsible for attending weekly team and other meetings as needed.

Job Qualifications

• Bachelor's degree in finance, accounting, business, or related field (including design/construction management/finance).
• 1 year in a financial analysis and/or accounting role in architectural, design, contracting, and project management or construction environment.
• In lieu of a bachelor’s degree, equivalent work experience of three (3) years may be substituted for a total of four (4) years’ experience.