Payroll and Equity Analyst

CircleCI is building a world-class Payroll and Equity team to help achieve our operational and financial goals while embodying our company values. The ideal candidate is detail-oriented, driven, and analytical. You should have exceptional communication skills and the ability to think outside the box for problem solving and solutions. We’re looking for process improvers that can quickly pick up and contribute to the payroll function with minimal supervision and take pride in helping scale our company.

Payroll 

• Responsible for preparing US bi-weekly/semi-monthly multi-state payrolls within ADP for both exempt and nonexempt employees, ensuring payroll is prepared accurately and timely
• Responsible for preparing international monthly payrolls for Canada, France, UK, Ireland, Netherlands, Germany and Japan
• Liaise with international payroll providers to ensure the accuracy, compliance, and timely processing of payroll and any annual payroll reporting
• Monitor the payroll email inbox, ensuring that all inquiries, notices, etc. are timely and accurately resolved
• Ensure compliance with US payroll taxes by addressing all US federal/state tax notices, ensuring payroll reporting is filed timely and liaising with ADP and/or tax authorities as needed
• Provide an excellent employee experience as the first point of contact for all internal payroll inquiries, treating all employees with respect and maintaining a high level of trust in the payroll department
• Support the accounting team in their month end close process by providing support for payroll-related cash transactions, payroll liability journal entries and responding to inquiries as necessary 
• Collaborate closely with various teams within the People department (i.e., Benefits, People Operations, etc.), amicably working together to solve problems, resolve issues and collectively scaling and optimizing both departments
• Design, build and implement processes to fill gaps that arise as we continue to grow our company in conjunction with our Accounting & People teams
• Maintain necessary procedures and internal controls related to payroll accounting
• Assist with implementing and maintaining payroll policies and procedures
• Monitor and scan all incoming payroll mail at Headquarters at least weekly
• Assist the payroll team with ad-hoc projects, including year-end payroll filings, audit requests, financial and tax reporting
• Support payroll system implementation requirements, workflow design, user acceptance testing, training, go-live execution

Equity Administration

• Record all equity award activity (grants, exercise, terminations, cancellations) within Carta for all locations
• Monitor equity pool reserves, exercises and vesting events
• Assist in responding to equity award related questions from employees 
• Record stock transactions in payroll as needed ensuring income and taxes associated with employee equity activity (i.e., exercises, vesting) are properly recorded on W-2s and taxes are remitted timely to tax authorities
• Partner with the People Team to ensure timely and accurate employee transactions and to provide ad hoc support

Requirements

• Minimum 3 years of experience in similar position with experience and working knowledge of payroll and equity reporting required
• Experience at either a late stage private or a public technology company preferred
• Must have experience processing both US and international payroll
• Experience using sophisticated Payroll & HRIS systems; ADP and Workday a significant plus
• BA/BS degree required, Emphasis in Accounting or Finance a plus
• Basic knowledge of ERP systems required; Netsuite experience preferred
• Excellent skills in Microsoft Excel & collaborating within G-Suite
• Ability to maintain confidentiality, high level of ethics, and exercise utmost discretion
• Ability to work amicably with others, through building trust and respect with other teams
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong communication and organizational skills, project management, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines