CircleCI is building a world-class Payroll and Equity team to help achieve our operational and financial goals while embodying our company values. The ideal candidate is detail-oriented, driven, and analytical. You should have exceptional communication skills and the ability to think outside the box for problem solving and solutions. We’re looking for process improvers that can quickly pick up and contribute to the payroll function with minimal supervision and take pride in helping scale our company.
Payroll
- Responsible for preparing US bi-weekly/semi-monthly multi-state payrolls within ADP for both exempt and nonexempt employees, ensuring payroll is prepared accurately and timely
- Responsible for preparing international monthly payrolls for Canada, France, UK, Ireland, Netherlands, Germany and Japan
- Liaise with international payroll providers to ensure the accuracy, compliance, and timely processing of payroll and any annual payroll reporting
- Monitor the payroll email inbox, ensuring that all inquiries, notices, etc. are timely and accurately resolved
- Ensure compliance with US payroll taxes by addressing all US federal/state tax notices, ensuring payroll reporting is filed timely and liaising with ADP and/or tax authorities as needed
- Provide an excellent employee experience as the first point of contact for all internal payroll inquiries, treating all employees with respect and maintaining a high level of trust in the payroll department
- Support the accounting team in their month end close process by providing support for payroll-related cash transactions, payroll liability journal entries and responding to inquiries as necessary
- Collaborate closely with various teams within the People department (i.e., Benefits, People Operations, etc.), amicably working together to solve problems, resolve issues and collectively scaling and optimizing both departments
- Design, build and implement processes to fill gaps that arise as we continue to grow our company in conjunction with our Accounting & People teams
- Maintain necessary procedures and internal controls related to payroll accounting
- Assist with implementing and maintaining payroll policies and procedures
- Monitor and scan all incoming payroll mail at Headquarters at least weekly
- Assist the payroll team with ad-hoc projects, including year-end payroll filings, audit requests, financial and tax reporting
- Support payroll system implementation requirements, workflow design, user acceptance testing, training, go-live execution
Equity Administration
- Record all equity award activity (grants, exercise, terminations, cancellations) within Carta for all locations
- Monitor equity pool reserves, exercises and vesting events
- Assist in responding to equity award related questions from employees
- Record stock transactions in payroll as needed ensuring income and taxes associated with employee equity activity (i.e., exercises, vesting) are properly recorded on W-2s and taxes are remitted timely to tax authorities
- Partner with the People Team to ensure timely and accurate employee transactions and to provide ad hoc support
Requirements
- Minimum 3 years of experience in similar position with experience and working knowledge of payroll and equity reporting required
- Experience at either a late stage private or a public technology company preferred
- Must have experience processing both US and international payroll
- Experience using sophisticated Payroll & HRIS systems; ADP and Workday a significant plus
- BA/BS degree required, Emphasis in Accounting or Finance a plus
- Basic knowledge of ERP systems required; Netsuite experience preferred
- Excellent skills in Microsoft Excel & collaborating within G-Suite
- Ability to maintain confidentiality, high level of ethics, and exercise utmost discretion
- Ability to work amicably with others, through building trust and respect with other teams
- Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
- Strong communication and organizational skills, project management, and the ability to work under pressure
- Ability to handle and prioritize multiple tasks and meet all deadlines
United States Base Pay Range
$108,000—$134,000 USD
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
About CircleCI
CircleCI is the world’s largest continuous integration/continuous delivery (CI/CD) platform, and the hub where code moves from idea to delivery. As one of the most-used DevOps tools - processing more than 3 million jobs a day - CircleCI has unique access to data on how the most effective engineering teams work, and the tools to help software companies successfully leverage the power of AI into their commercial applications. Companies like Hinge, HuggingFace, and Samsung use us to improve engineering team productivity, release better products, and get to market faster.
Founded in 2011 and headquartered in downtown San Francisco with a global, remote workforce, CircleCI is venture-backed by Base10, Greenspring Associates, Eleven Prime, IVP, Sapphire Ventures, Top Tier Capital Partners, Baseline Ventures, Threshold
Ventures, Scale Venture Partners, Owl Rock Capital, Next Equity Partners, Heavybit, and Harrison Metal Capital.
CircleCI is an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
Top Skills
What We Do
CircleCI is the world’s largest shared continuous integration and continuous delivery (CI/CD) platform, and the central hub where code moves from idea to delivery. As one of the most-used DevOps tools that processes more than 1 million builds a day, CircleCI has unique access to data on how engineering teams work, and how their code runs
Why Work With Us
Our culture is rooted in our core values: Be ambitious, resilient, empathetic, inclusive and transparent. All of our people-related processes – how we hire, promote and provide recognition are based on these values.
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