Administrative Management Assistant

Lumion / Act-3D is looking for a communicative and well-organized Administrative Management Assistant to support our finance department. In this role, you will report directly to the Financial Director, playing an important part in our organization's ongoing success. You will be responsible for the financial processes and administration tasks and take care of a variety of (financial) projects.

Who are we looking for?

Our ideal candidate is punctual, has an eye for detail and has a proactive mindset. Proficiency in managing diverse financial processes is essential. You will be joining Lumion at an exciting time – we’re growing fast and aiming high, with significant opportunities ahead of us as a company. This role is great for someone who likes to develop from a supportive or administrative background into a Finance or Office Management role, gaining more experience and responsibility along the way, while the organization and the finance department are growing.

Your role:

• Manage the Purchase to Pay process, including processing purchase orders, invoices, and payments in a timely and accurate manner.
• Be the first point of contact for our suppliers and bank relations, communicate with vendors to resolve any issues or discrepancies, and follow up on agreements.
• Handle document and contract management, ensuring proper organization and retention of all important files and records.
• Provide general administrative support by answering questions and handling emails and taking care of physical mail.
• Assist in project management and implementation initiatives, providing support to the finance director and/or management team.
• Implement and maintain office procedures and systems.
• Assist to provide management and financial reports, update dashboards, compile information for reports and assist to transfer data into a (PPT) presentation.
• Support management in drafting, editing and proofreading empathic and clear communication to the organization.
• Assist making travel arrangements for management or larger groups of visitors.
• Handling any other office-related tasks if needed.

What you must bring to the table:

• Bachelor's degree, preferably in a finance-related field.
• At least 5 years of experience in an administrative role.
• Proven experience in purchase to pay processes, supplier relations, and document management.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Problem solving and self starting attitude
• Proven ability to handle and deal with sensitive information and maintain confidentiality.
• Proficiency in Google suite and/or Microsoft Office and relevant administrative software.
• Ability to multitask and prioritize tasks effectively.
• Desired: based in The Randstad area. This is not a remote role.
• Fluent in English is a must, Dutch is preferable (minimum B2).

What we offer:

• An opportunity to work in a fast-growing company for approx. 32 hours a week.
• A place within a competent, passionate, dedicated, and experienced team.
• An attractive salary.
• 30 vacation days per year (based on a full-time position).
• Travel allowance and Work From Home allowance according to the Dutch tax law.
• Free lunch 4 days a week and free access to our office gym.

About our product: Lumion

Lumion is an industry-leading visualization software made for architects. Lumion is designed to make rendering seamless and enjoyable, making it possible to import a 3D model and quickly create stunning photorealistic images, videos, and panoramas with ease. Lumion lets architects and designers remain in their creative flow by syncing directly with their CAD software, giving them freedom to model and render in real time. It provides a wealth of tools, effects, and creative design features that help an architect give shape to their vision, and visualize the world they aspire to.

Lumion is used by hundreds of thousands of enthusiastic users in over 180 countries and has been adopted by three-quarters of the world's top 100 architecture firms.

About our company: Act-3D / Lumion

We're a small and passionate team of developers, architects, designers, and visualization artists. As a company on the rise, our dynamic team consists of nearly 50 dedicated individuals at our headquarters in Sassenheim, The Netherlands, with an additional 30 talented professionals working remotely.

At Act-3D, adaptability is at our core, and we thrive on constant evolution. Our enthusiasm goes beyond just the product – it's rooted in our commitment to our customers. Focused and driven, we channel our energy into the substance of our work, aiming to uplift every member of our team.

While we approach our work with a sense of humor and humility, we maintain high expectations. A career at Act-3D is an invitation to challenge yourself continually, fostering an environment where personal growth and improvement are not just encouraged but celebrated. Join us on this exciting journey as we continue to push boundaries and set new standards in the industry.

How to apply:

Apply directly through Linkedin. For more information or inquiries about the position, send us an email with the headline: Administrative Management Assistant at [email protected]

Please do not make use of this vacancy as an acquisition opportunity.