Grants Assistant (711786)

Job Title: Grants Assistant

Location: Boston, MA, 02111

Duration: 3 months (Possibility of extension)

Summary

The Grants Assistant will provide administrative support in the implementation of vital public safety, preparedness, and health-related federal grants across Massachusetts.

Job Roles

• The temporary Grants Assistant will support the development and implementation of federally funded projects that serve to advance emergency preparedness and homeland security efforts across the client.
• This is a position where attention to detail is key.
• Duties involve work in the purchase and contract execution of various supplies, equipment, and professional consulting services required by the client.
• The Assistant will also work with other members of the Municipal Collaboration team to ensure the completion of all mandated reporting requirements for the Client.
  
  

Specific Duties Will Include

• Assist members of the client Collaboration team with the public procurement and contract execution process for all homeland security and client grant-funded projects including:
• Drafting procurement documents.
• Vendor research and outreach.
• Processing of purchase orders and contracts.
• Assist in data entry related to homeland security and client grant reporting requirements, as well as provided inventory tracking support.
• Assist in the review and processing of vendor invoices and requests from municipal departments for backfill and overtime reimbursement.
• Provide administrative, general office, system, and project support to the client Municipal Collaboration Team.
  
  

Qualifications

• Candidates must have a minimum of an Associate's degree or 2 years of relevant work experience. The successful applicant will demonstrate all or most of the following skills:
• Time management and organizational skills;
• Understanding of multi-step processes and how to work within them in a team environment;
• Ability to work independently and meet deadlines;
• Strong communication skills (written and verbal);
• A professional demeanor and a positive "can do" attitude, with high customer service standards;
• Willingness to perform administrative functions as needed, such as filing, photocopying, and database management; and
• Advanced computer skills, including working with MS Word, MS Excel, MS Outlook, and Adobe.