NEW INC is an interdisciplinary program of the New Museum that brings together
100 creative practitioners and entrepreneurs annually from a wide variety of fields across art, design, and technology, promoting an environment of collaboration. The initiative is considered a global model for a cultural incubator and colleagues and alumni have hailed it as groundbreaking, transformative, and socially impactful. Critical to the success of NEW INC is its commitment to diversity, equity, and inclusion in both its member recruitment and program methodologies.
Role Summary
Reporting to the Deputy Director of NEW INC, the Department Coordinator is responsible for providing hands-on support to the NEW INC team and our members to deliver NEW INC’s annual program to our community. The Department Coordinator is responsible for oversight of NEW INC’s shared workspace as a creative, productive working environment and takes ownership over the needs of the community and staff within that space. This is a key role within the NEW INC team and is responsible for management of NEW INC's space, supporting administrative operations for NEW INC's annual festival, DEMO, and supporting NEW INC colleagues across event planning and production. This is a highly collaborative environment and the ideal candidate thrives in an outgoing, people-centered position.
This is a full-time position with working hours of 40 hours per week between Monday to Friday, 10:00 am - 6:00 pm. Occasional evening and weekend work may be required for special events. This position is a union-represented position subject to terms of the Museum’s agreement with Local 2110, UAW, and is eligible for the New Museum’s employee benefits programs.
Responsibilities
Operations & Admin
Actively lead cross-team general admin duties in support of the NEW INC team and NEW INC program offering including NEW INC Director and team calendaring; meeting minutes, filing, data entry, meeting room bookings, submitting visitor requests with security, placing Museum space holds, and coordination.
Manage, process, and track invoices, payments, check requests, and purchases for NEW INC’s operation, maintaining accurate financial records including reconciling monthly expense reports and monthly member payments.
Responsible for drafting contracts for speakers, performers, review panels, DEMO participants, and other invited guests, and ensuring contract submission for check requests.
Play an active role in supporting cross-team workflows on digital and project management platforms including but not limited to Google Workspace, Slack, and Asana.
Support the team to collect, track, maintain, and streamline member and mentor information in NEW INCs backend software platforms (Google Workspace, Calendly, Squarespace, etc.)
Maintaining a vibrant NEW INC space, keeping it clean and tidy, watering the plants, and keeping the office and kitchen supplies stocked and ordered.
Community Support
Be available at our front desk during office hours to provide front-line support for our members, answer our doorbell, and receive guests.
Support and plan community activities taking place in person at NEW INC.
Manage all incoming mail and deliveries.
Manage the member and mentor building ID submission and collection
Manage member access to NEW INC resources such as equipment rentals, locker assignments, and provide support on digital access to conference rooms, and other bookable resources.
Be available on Slack to answer questions (DM's and on relevant channels), and support the Head of Community with light admin duties related to our community program
Production
Where appropriate, the Production Coordinator will assign you a role during public programs and events
Support production team during off-site programs by running errands, ordering team meals, and receiving deliveries and coordinating site pickups.
Qualifications And Skills
You have 2-4 years of relevant professional experience in a similar role as a program manager, office manager, studio manager, producer, project manager, or production assistant.
Must have experience/background in community organizing, customer service, and/or client-facing work, and be willing to provide friendly, informed support to our members, staff, and alumni on a daily basis.
Exceptional organizational skills, with the ability to manage multiple projects while simultaneously interfacing with our member community.
Demonstrated fluency and experience with G Suite, Mailchimp, Eventbrite, and Asana. Experience with Squarespace is a plus.
Comfortable and confident in taking autonomous ownership over tasks within your purview and are always anticipating the next move, striving to improve systems and processes at every turn.
You love processes, planning, and keeping yourself and everyone else on track.
You are a doer and a problem-solver. When presented with a challenge, you take a positive approach to overcoming it and work collaboratively towards a solution.
NEW INC is a nonprofit incubator and a department of the New Museum.
We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
About The Museum
Founded in 1977, the New Museum is a leading destination for new art and new ideas. It is Manhattan’s only dedicated contemporary art museum and is respected internationally for the adventurousness and global scope of its curatorial program. In 2007, the New Museum made history with the inauguration of its first permanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since opening in its new location, over 3.8 million have visited or attended programs and events, and the Museum has presented 90 exhibitions with 500 artists from 60 countries around the globe, and 650 public programs ranging from live performances, conferences, residencies, screening, after-school programs, and family days. The New Museum has a current operating budget of $13.2 million and approximately 120 full- and part-time employees. For more information about the New Museum and its programs, please visit www.newmuseum.org.
Equal Opportunity Employer
The New Museum of Contemporary Art believes that all persons are entitled to Equal Employment Opportunity and we do not discriminate against our staff members or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. The New Museum provides Reasonable Accommodation to candidates with Disabilities. As per New York State Guidelines, all candidates hired must be vaccinated with the COVID vaccine. Please learn more about: New Museum's Commitment to Racial Equity
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Museums, Historical Sites, and Zoos
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