Accounts Payable Assistant

Overview

This position reports to the Accounts Payable Supervisor and is responsible for the timely and accurate entry and/or audit of transactions (invoices, expense reports, etc.) and adherence to firm policy regarding disbursements.


Responsibilities

Include the following and may perform a variety of other administrative/clerical functions as assigned or as judgment or necessity dictates:

• Enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures.
• Code transactions to general ledger and client/matter accounts.
• Request approvals for invoices/check requests/expense reports including follow up, as needed.
• Review payment batches prior to payment to ensure accuracy.
• Use Excel to manipulate and upload large, complex vendor invoice details into ERP.
• Create reports for various requests using ERP and Excel.
• Process and audit reimbursements to Firm personnel using Chrome River Expense.
• Review vendor checks for accuracy and prepare checks for mailing.
• Investigate vendor and internal inquires including vendor statements, emails and phone calls.
• Familiar with 1099 processes.
• Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.
• Research and data entry of internal null “dummy” vouchers.
• Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions.
• Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.