Executive Assistant

Hitachi Energy is seeking candidates for an Executive Administrative Assistant position supporting the VP of Communications & Marketing, North America, the Region HR lead, North America and the Senior Executive Assistant for the North America Region Head. This role provides a challenging opportunity for a highly organized, initiative-taker with the ability to plan workload and priorities, anticipate the needs of senior management and effectively balance multiple responsibilities proactively and independently.

Your Responsibilities:

• Candidates must have proven experience in international travel coordination and expense reporting, organization and expediting of executive calendars, and detailed, extensive & complex meeting/event planning and scheduling.
• The successful candidate will perform a wide variety of administrative duties of a highly confidential and sensitive nature for the regional heads of Communications & Marketing and HR, as well as periodic support of other key management team members.
• This position will report to the Senior Executive Administrative Assistant (SEAA) to the Head of North America and will work closely with the SEAA on organization of events, meetings and projects that are project managed and led by the SEAA.
• Work location is a hybrid with 3 days per week in the Raleigh 901 Main Campus Drive office and 2 days per week working remote from home office.
• Maintain executives’ calendars with experience in international coordination, exercising judgment in planning and coordinating meetings and making appointments for company, customers, and other outside personnel. This includes establishing and coordinating annual calendar events.
• Ability to compose correspondence and produce a variety of documents using Microsoft office suite and other software applications.
• The successful candidate should be able to: Be able to create PowerPoint presentations with the content provided in various formats. Create, manipulate, and analyze data on spreadsheets and/or database software programs utilizing formulas. Track and prioritize emails by highlighting those needing executive’s attention and responding to appropriate emails directly.
• Prepare responses or request information for responses needed from other staff.
• Prepare expense reports including international exchange rate calculations.
• Support various meetings and events in building including catering and logistics support.
• Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests.
• Represent Hitachi Energy for applicable Raleigh site employee activities/events.
• Manage the process for maintaining the requests for booking the Customer Experience Center
• Make complete travel arrangements and coordinate meetings and conferences with customers' high-level executives.
• Arrange all logistics for multi-day meetings including appropriate facilities, food, transportation, lodging and special activities. Support event planning for internal employee events.
• Support the onboarding of team members through ordering of computers, cell phones, etc.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• Over 8 years of experience or a special combination of education with experience and/or demonstrated accomplishments is required. Bachelor’s degree preferred; however, a minimum of high school diploma will be considered with appropriate experience.
• Experience in proactively taking appropriate actions and proven ability to make independent judgments and decisions is essential.
• Prior experience in planning of complex workshops/meetings with external vendors and senior level executive participation.
• Prior experience in administering executive calendars including scheduling and expediting.
• Prior experience in handling international executive travel and expenses
• Prior experience in handling confidential information related to both employees and organization strategy.
• Team player focused on doing what it takes to get the job done.
• Proactive collaborator
• Bachelor’s degree preferred.
• Microsoft Suite experience (Outlook, Teams, PowerPoint, Excel, etc.)
• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.