Student Data Analyst

Pay Grade: AK (Non-Exempt Support Staff Salary System)

Department: Business Services

Accountable To: Student Data and Compliance Manager

FLSA Status: Non-Exempt

Calendar: 261 Days

Creation/Revision Date: January 8, 2024

Summary

Under general direction, incumbent(s) develops and maintains student data reconciliation processes to include 40th and 100th day ADM and attendance, special education, tuition-out schools, homebound, Head Start and other student-related data. Incumbent(s) queries data from the student management system, interprets the findings, and provides conclusions and recommendations. Incumbent(s) provides technical assistance on retrieval of student data using a variety of computer programs. In addition, incumbent keeps up-to-date on current and new business rules associated with student data, state reporting and registration processes. Incumbent(s) provides assistance to the Student Data Manager with the research and implementation of new processes, systems and procedures.

Essential Functions

• Collects, compiles, and analyzes various student data (e.g. enrollment information, ADM, attendance, special education data, etc.).Generates, analyzes, and submits reports and related data to District administration and the Arizona Department of Education (ADE). Communicates with District departments and school office staff to make necessary data corrections and/or to provide queried data and other related-information. Uses validation and error reports from Synergy and ADE to maintain student data integrity.
• Handles registration of students such as verifying legal documentation, assisting parents and/or guardians with completing required documents, verifying school attendance boundaries, scanning and electronically attaching documents to student record in Synergy. Provides appropriate information to families about receiving schools and District services.
• Serves as resource and provides technical assistance to centralized registration staff and school office staff on Synergy and registration processes. Creates training documents and provides training to District personnel.
• Troubleshoots Synergy issues and reports findings and documentation to Student Data Manager. Audits student database information for the purpose of student data accuracy and validation of student enrollment for funding purposes.
• Develops and maintains processes for collecting and analyzing student enrollment and absence data for the purpose of reconciling 40th day, 100th day, and other ADM and attendance data. Collaborates with Student Data Manager to ensure compliance and to maximize student funding.
• Creates and manages student registration forms and materials for the purpose of ensuring the effective collection of pertinent data.
• Other job-related duties as assigned.
  
  

Required Qualifications

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Five years’ experience working with Microsoft applications (ex: Word, Excel, Access)
• Three years’ experience working with major student data management system
• Experience with ADE website, Common Logon areas and ADE support.
• Experience and knowledge with Arizona Department of Education Student Data Reporting and business rules.
• Valid Arizona Department of Transportation Driver’s License.
  
  

Preferred Qualifications

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Experience with Synergy SIS and Synergy SE
  
  

Knowledge And Skills Required

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Developing a project timeline and review trigger points;
• Demonstrating database query development;
• Knowing average daily membership reporting and timelines;
• Understanding student enrollment reporting;
• Demonstrating appropriate presentation techniques;
• Resolving conflicts;
• Understanding public school operations and programs;
• Using computer software related programs, including Microsoft Excel;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.
  
  

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually loud.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.