Executive Assistant

About Us:

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status.

Job Title: Executive Assistant Location: Fort Lauderdale-Davie, Florida Work Type: Temporary Job Category: Non-Exempt Hiring Range: Pay Basis:

Hourly

Subject to Grant Funding?: No Essential Job Functions: 1. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.

• Composes and edits internal and external complex communications to ensure professional communications.
• Compiles and organizes documentation, develops and maintains electronic filing systems to ensure appropriate document retention.
• Supports the administrative functions for the VP, transformational team and regional campus, including but not limited to processing payments, updating records, answering questions, taking reservations, and follow-up with donors and university friends.
• Coordinates complex projects and communication materials; organizes high profile events, conferences and meetings to ensure a professional outcome.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Performs other duties as assigned.
  
  

Marginal Job Functions: 1. Interprets requests and determines required executive notification for important and emergency matters.

• Interprets and follows policies, procedures and practices.
  
  

Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.

• Ability to interpret and explain guidelines, policies, and procedures.
• Decision-making and problem-solving skills.
• Excellent organization and planning skills, including calendar and event management.
• Excellent written and oral communication skills.
• Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
• Takes initiative, is flexible, and provides great attention to detail and accuracy.
• Possesses advanced computer skills and is able to train others.
• Ability to assist management with the creation of PowerPoint presentations.
  
  

Physical Requirements / Working Conditions:

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
  
  

Job Requirements: Required Certifications/Licensures: Required Education: High School Diploma or equivalent Major (if required): Required Experience: High School Diploma and four (4) years of experience providing support to the executive level.

--OR--

Associate’s degree and three (3) years of experience providing support to the executive level. Preferred Qualifications: Is this a safety sensitive position? No Background Screening Required? Yes Pre-Employment Conditions:

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.