To provide administrative support to the EHS department.
Essential Job Functions
Carry out daily office operations including (but not limited to) the open/close office at beginning/end of business day, answer/transfer phone calls, deliver messages, distribute incoming/outgoing mail for office, process invoices and assign fleet vehicles.
Repetitive data entry on Excel, Word, and Doc-link to update and process training forms/certificates/material and vehicle maintenance log.
Process weekly office orders, monthly expense reports, and yearly subscription/membership renewals.
Track and follow up on quarterly inspection reports for 70 inspections per quarter.
Process payment/registration/travel arrangements for trainings, seminars, and conferences.
Assist office personnel with training preparation and lunch arrangements.
Assist in pricing and purchasing necessary equipment for all departments.
All other duties as assigned.
Physical Requirements
Must be able to remain in a stationary position throughout most of the working day. Ability to move about inside the office. Able to operate a computer and other office productivity equipment. Must be able to lift up to 10lbs.
Job Qualifications
Additional Info
High school diploma required.
Minimum of 1 year working experience in a professional administrative-related capacity.
Must be computer literate with good working knowledge of Microsoft products including Word, Excel, Outlook, and PowerPoint.
Knowledge of company databases such as Citrix Doc-Link, UltiPro, GIS and Infor a plus.
Must be trustworthy, dependable, and professional with the capacity to work well under pressure.
Able to work with minimal supervision and maintain strictest confidentiality.
Must be punctual, organized and detail oriented.
Have excellent people skills, a congenial attitude, and a professional appearance for regular interaction with employees, customers, vendors, and co-workers.
Must demonstrate excellent verbal and written communication skill.
Remote work not available for this position.
Bilingual in English/Spanish a plus.
Must have the ability to travel to all facilities if/when necessary.
Must have a valid driver’s license with a clean DMV driving records.
Must pass pre-placement drug/alcohol screen, physical and functional capacity evaluation. Must pass background check.
Benefits
ADMINISTRATIVE EMPLOYEES:
Competitive benefits package including Medical, Dental, and Vision
401k plan with a discretionary match, subject to a vesting schedule
Paid Sick, Vacation, Holiday Time and Personal Hours
Employee Vehicle Purchase/Lease Programs
Subsidized gym membership
Free on-site personal training and other wellness-focused activities at company gym
Tuition discount partnership program with University of La Verne
Discounted tickets to major theme parks throughout California
Work life balance
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Farming
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