Bouquet Coordinator

bloomon is turning the flower industry on its head – for the better. How? By disrupting the traditional supply chain! We skip the auction and wholesale, to shorten the journey for our flowers. And we harness technology, brand and innovation to deliver gifts and subscriptions that delight our customers across Europe.

We launched in Amsterdam in 2014, and in 2021 joined forces with Bloom & Wild, the UK's fastest growing ecommerce company (according to the Financial Times). Our group is backed by top tier investors and is now home to a family of 3 strong brands, Bloom & Wild, bloomon and Bergamotte. Together, we’ve delivered over 20 million orders (and counting!), making us the largest direct to consumer flower business in Europe.

Our vision is to create the destination for making life a little more thoughtful and beautiful. And we won't stop at flowers and plants. Starting with the Bloom & Wild brand, we're expanding our gifting offering to other categories like cakes, candles and cocktails. This is all part of our ambition to build Europe's #1 direct to consumer gifting destination.

🛠️ Flowers Team @ Bloom & Wild Group

We are the experts on all things floral! Every week, we create beautiful bouquets to make our customers happy. We work on the designs and together with our growers we make sure that our bouquets are extra special and are delivered on time at the best price and within our CO2 targets.

How? With our close-knit team of designers, buyers, bouquet coordinators, flower stylists, quality controllers, and supply chain planners who bring together creative flair and data-driven decision-making.

Sustainability

As a proudly certified B-Corp, you'll play a key role in our mission to use business as a force for good. We're dedicated to social and environmental responsibility, and that commitment guides everything we do. You'll be involved in strategies that support sustainability, ethical practices, and community engagement, and you will play an important role in reducing our carbon footprint!

⚙️What you’ll be doing

As a Bouquet Coordinator, you will be the vital link between our designers, stylists, range team, and purchasing team, translating creative concepts into actionable purchasing requirements. You will work very closely with designers and stylists and also with the buying team and the other Bouquet Coordinator within the current team. Bringing creative visions to life is key while managing purchasing requests to meet our quality standards and timelines in collaboration with a variety of other teams.

You will ensure that we consistently have the highest quality flowers for all our brands, including a variety of dried floral designs. You will ensure that our flower range is perfectly managed, that we use the finest flowers, that budgets are managed, that demand forecasting is accurate and reflected in all your work, and that all these responsibilities come together within agreed timelines. Analytical skills and being accurate are essential and a very important part of your role and responsibilities.

Contributing to the design and delivery of over 100 unique floral bouquets each year, you will balance creativity, budget, and sustainability targets, ensuring that our designs meet both aesthetic and practical standards.

Responsibilities include:

• Communication between design, styling and buying teams. You steer the process in the right direction during different weekly meetings. You receive early-stage designs that require significant development and coordination, as well as nearly completed designs that need final refinements , and in collaboration with a stylist, you ensure the bouquets meet design criteria and remain within budget.
• Ensuring bouquets meet all predetermined standards, which may include:
• Design principles - you check whether a bouquet has been composed according to all design principles, you signal where this is not the case and you give suggestions on how to resolve
• Budgets - you make sure financial and climate-related targets are met.
• Analysing bouquet collections and bouquet performance. Our sustainability strategy - you help include the right and most sustainable ingredients in our bouquets.
• Ownership of meetings, securing timelines and keeping designers/stylists and our buying team aligned: you make sure bouquet launches & overachieving sustainability initiatives are well managed
• Accurate administration of bouquets in the purchasing system, and management of associated product specifications and characteristics that are important for delivering the freshest and most beautiful flowers.
• Cooperation with our planning and forecasting department: you ensure every bouquet is available at the right time and on the right day and you make sure all information is accurate and that we only purchase the flowers that we need for our customers
• Engagement in a variety of smaller projects
  
  
  
  

✅ You’ll love this role if you…

• Ideally, you have some experience in a similar data-driven role and/or graduated from university/higher education (HBO/WO).
• You work in a structured way and keep an overview, and you're comfortable working with multiple stakeholders
• You bring in ideas for change or improvement, and challenge applicable guidelines and procedures appropriately and where necessary
• You will have strong verbal and written communication skills in English and possibly also in Dutch
• You are enthusiastic, independent, proactive and a real team player.
• You are resilient and aren’t phased by last-minute change!
• You have an eye for detail and are dedicated to delivering the highest possible end product
• Excellent attention to detail and experience working with Excel, data, warehouse systems/software and collaboration tools such as Google sheets, Slack
• You’re passionate about sustainability and want to help us move forward with our sustainability goals
• You’re passionate with quality, customer experience, people and processes
• Flower knowledge isn’t essential, though you will certainly develop this in this role!
  
  
  
  

These are some of the skills and experience we think will enable success in this role, but please don’t worry if you are missing some of these. We’re committed to building a team made up of different strengths, skills and experiences, so if you’re excited about our values, passionate about what you do and would like to join us in doing things more thoughtfully, we’d love to hear from you.

🏡 Belonging at Bloom & Wild Group

We know that we learn through our differences, and building a diverse team has always been central to creating the best experience for our customers. We value all backgrounds, perspectives, ideas and experiences, and encourage everyone to share their opinions openly within our caring and inclusive team.

🧭 Our ways of working

We do things a little bit differently. From inventing letterbox flowers to founding The Thoughtful Marketing Movement. We’re big on collaboration, empathy, knowledge sharing and growth, and our values drive our priorities every day:

Lead change for good: we have the guts to try new things and step up to do what matters most

Think deeply, act swiftly: we make sure there’s thoughtful rationale behind our approach and always act swiftly to implement ideas

Care wildly: we pour care and creativity into everything we do and pay attention to the things that make a difference

Stay open, be curious: we’re open about what we’re doing and why, and we welcome challenges from each other

We really believe in the power of face-to-face connections - be that through a shared project, a learning and development opportunity, or an after work social - and trust our teams to make the right decisions (for them and us) about where and how they work each day. Our working patterns are flexible and vary across the business, depending on the type of work, need for collaboration, and personal and wellbeing circumstances.

🌟 (Some of) The good stuff

To care wildly for our customers, firstly we care wildly for our teams. We work hard to craft a culture of thoughtfulness and care, where there is a strong sense of inclusion and belonging, enabling all of our people to thrive and be successful each day.

🌻 Work that works for you

• Flexible working (core hours from 10-4pm)
• Share in our success with a choice to take equity options from day 1
• 1 day per year to volunteer on a project that’s close to your heart
• We’ll support your commute to our office and site locations. Depending on your journey to work, this may include a Swapfiets, an NS business card or expense reimbursement
• Phone allowance
  
  
  
  

🌴 Time off

• 24 vacation days and an option to buy an extra 5 each year
• Happiness days (1 extra day each quarter for your personal ‘me time’)
• 1 celebration day per year, to celebrate a holiday that’s important to you
• Flexible bank holidays - trade a bank holiday for another day that fits your beliefs, values and celebration calendar
  
  
  
  

🌱 Health and wellbeing

• Mental health support through Open Up, including access to online therapy sessions
• Allies and champions groups
• Mental Health First Aiders and awareness training for our managers
• In person and virtual yoga every week
• Our office kitchen is stocked with healthy drinks and snacks to keep you going
• Workplace pension contributions
  
  
  
  

🌳 Growth & Development

• A flexible training framework for every stage of your career development through our Bloom & Learn programme
• Internal & external Speaker Sessions on a variety of different inspirational topics
  
  
  
  

💐 Moments that matter

• We love having lunch together! We offer daily fresh and healthy lunch options at our locations in Amsterdam and Amstelveen,
• A BBQ-worthy rooftop terrace (Amsterdam HQ)
• Social & wellbeing monthly calendar
• We love to celebrate birthdays, anniversaries and other important milestones!
• Summer and End of Year events, team lunches and post-peak celebrations
• Irresistible discounts on our products, blooms & subscriptions!
  
  
  
  

🫱‍🫲 Getting hired

We know that job searching can be daunting, and we want to do everything we can to ensure that your experience with us is a good one. Interviewing is a 2-way process, and we’re keen to answer all of the questions you have, so that you can be sure (and excited!) that we’re the right move for you.

We believe in leading change for good, so do let us know if there’s anything we can do to support your application process. Also, if you have any feedback, please help us to improve our candidate experience by sharing (anonymously) here.