Roadshow Logistics Coordinator

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.
• An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
  
  

Location: New York, NY (Hybrid) Must reside in the tri state area to be able to go into office.

What You Would Get To Do

In this capacity, the ideal candidate would represent the FIRST brand as an implant at one of our Solutions accounts within a leading investment bank. The Roadshow Logistics Coordinator will organize logistics, prepare schedules for Corporate management teams and consistently deliver exceptional service to our clients through excellent organizational skills and customer service skills. This position is ideal for someone who is interested in corporate event planning and financial environment and is looking to continue to grow their knowledge.

Your Contributions

• Responsible for all planning and execution related to sector specific non-deal roadshows, field trips, & virtual events
• Heavy logistic coordination including, but not limited to, hotel bookings, ground transportation, commercial air, venue contracting and management, catering requirements, & audio-visual requirements
• Effective management of budgets and expense reconciliation
• Direct contact and coordination with Corporate management teams as well as internal departments such as Corporate Access, Sales, and Research
• Multitask to balance client demands while navigating concurrent events
• Remain professional, responsive and polite in challenging circumstances
• Adapt to a changing environment and respond accordingly
• Reacting quickly to questions/problems, offering proactive solutions and support
• Minimal travel required, on-site for programs in New York City
• Maintaining onboarding/training documents with the most up-to-date information
• Open to joining team councils or ad-hoc projects when asked (participate on counsels as part of the larger Marketing/Events teams) – planning calls, open exchange, corporate access marketing calls, etc.
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
  
  

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact [email protected] if you need an accommodation at any stage of the recruitment process.

• Bachelor’s Degree Required
• 1-2 years of professional experience in a Corporate or Coordinator role with exceptional performance
• Strong project management skills
• Advanced working knowledge of Microsoft Office and Excel
• Must possess strong communication skills (written and verbal)
• Highly organized with the ability to work in a high-pressure environment
• Handle multiple tasks to meet strict deadlines, ability to balance high-priority pop up requests
• Excellent attention to detail
• Excellent communication skills: both written and verbal. Ability to liaise with senior clients both internally and externally
• Adaptability to situations and ever-changing demands
• Accessible and responsive at off-hour times (tasks and requests by clients often happen outside of normal business hours - must be available to respond accordingly)
• A calm and flexible approach to handling pressure and stress
• Resourceful, ambitious and proactive
• Creative problem solver and team player
• Excellent knowledge of venues throughout New York and the US
• Budgeting, cost control, rate negotiations, processing of invoices and reconciliation of roadshows
• Team-oriented: Ability to build relationships with the immediate team, regional counterparts, other service delivery groups within FIRST, the client environment and vendors. To be enthusiastic and motivated
  
  

Administration & General

• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
• Work intelligently and ensure that the Team Leader is aware of problems or issues which negatively affect productivity
• Build excellent relations with the team through positive communications
• Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
• Work on ad hoc requests as required, typically during quiet times
  
  

United States Residents: The base pay for this position ranges from $62,400-$80,000. This role is also eligible for an annual discretionary bonus.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.