Business Office Manager

This position must provide the overall daily functional accounting, communications and documentation requirements of the Assisted Living Community financial and personnel records while insuring confidentiality of all resident’s and personnel records. This position will respond and act in the absence of the Administrator/ Executive Director.

Cost of Care

• Pre-Admission financial verification and explainations to responsible part/resident of the process for payments
• PFR
• Adding new admissions
• Updating as payments/rate increases are made
• Updating comment section
• Removing residents that are discharged
• Invoices
• Annual 3% Increase
• Deposits
• Preparing and reconciling accounts
• Uploading Information into Filezilla
• Schedule responsible party meetings regarding past due acounts
• Past due payment agreement form
• Small Claims Court
• Social Security Audit point of contact
• Department of Social Servces Medicaid Specialist point of contact
• Updating DSS with anual FL-2 and any other information pertaining to SA/Medicaid
• Point of Contact for TA Receivables Representative
• Submit refund request within 24 hours of discharge
  
  
  

Personal Funds

• Review with responsible party/resident at admission and obtain permission to manage personal funds
• Reconciling monthly bank statement
• Balancing Personal Funds Monthly
• Replinish cash on hand and balance cash on hand weekly with Receptionist
  
  
  

Payroll

• Add new hires in Replicon
• Remove Terminated employees
• Daily correction of punches
• Submit payroll
• Managing daily budgeted hours-reporting to Administrator daily the reasons for being over budgeted hours
• Submit daily corrected punch report to Reginal and Administrator
• Payroll changes
• Point of Contact fot VSC Payroll Representative
• ESC Claims
• Submit administrator approved vacation request to VSC Payroll Representative and add final approved vacation days to employees payroll
• FMLA
• Must possess a High School Diploma or GED- Prefer some College and/or clerical experience
• Must be able to read, write, understand and follow directions
• Must possess good written and verbal communication skills
• Must possess good computer skills and be able to work with Microsoft office, including development of excel spreadsheets
• Must possess good financial understanding of Accounts Receivables/Payables, balancing checkbooks, etc
• Must possess good Human Resource understanding
• Must possess proven Customer Service skills and experience
• Must have a clear SBI and DMV record and maintain them during period of employment
• Must not have substantiated findings on the NC Health Care Personnel Registry
• Must possess knowledge of or be willing to learn the NC DHSR Adult Care Home Rules and Regulations
• Must possess or be willing to obtain NC Adult Care Home Medication Aide Certification within 90 days of hire
• Must be CPR certified or obtain within 90 days of hire
• Must have a valid NC Driver's License.
• Must have had at least 8 years of driving experience, as this is a requirement of company's liability insurance carrier.