Administrative Assistant

Position Description

Provides overall administrative support, to include: preparing correspondence, creating and maintaining files, creating and maintaining data base systems, preparing and coordinating monthly reports, coordinating truck traffic with operations and customers, maintaining and ordering office supplies and equipment, reception duties, and coordinating meetings.

Position Requirements

• Ø Accounts Payable for multiple terminals, vendor set up and P.O. creation.
• Ø Prepares customer monthly inventory and VAR reports
• Ø Interacts with customers and provides support as necessary
• Ø Set up customer and carrier accounts in TMS.
• Ø Responsible for ordering office and terminal supplies as needed
• Ø Supports railyard setting up truck PIN #'s, Entering and reconciling Galahad orders
• Ø Provides backup for other functions as necessary and for vacation coverage
• Ø Maintain training files
• Ø Provides administrative support to manager as required
• Ø Highly skilled in usage of MicroSoft Office
• Ø Must be highly organized, energetic, able to work independently, and meet deadlines
• Ø Must be able to deal effectively with customers, vendors, and employees at all levels of their organization
• Ø Must be able to accept supervision and direction and work cooperatively with people
• Ø Good oral and written communication skills
• Must be able to handle stress
  
  

Performs other duties as directed

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.