Accounts Receivable Clerk

About Us

American Diamond Logistics (ADL) is a licensed third-party logistics (3PL) provider, specializing in domestic and international freight transportation. Our expertise lies in handling Full Truckload (FTL) and Less Than Truckload (LTL) shipments using a range of equipment, including Dry Vans, Refrigerated Trucks, Flat Beds, and Intermodal providers. We also offer comprehensive Air Freight and Ocean coverage for international markets. At ADL, we prioritize the fundamental values of treating our customers and vendors with respect while ensuring the utmost care and attention to every shipment we handle.

Job Description:Accounts Receivable Clerk

Job Duties and Responsibilities

Post cash collections to QuickBooks general ledger and to our operating system.

1. Deposit checks remotely to Company bank accounts.
2. Prepare statements of open invoices and communicate with customers, sales reps and agents.
3. Monitor accounts for past due amounts and proactively work with customers and sales reps or agents to collect these amounts.
4. Work with certain customers AR portals to ensure items are approved to pay, help resolve differences so as to ensure they are addressed in order to receive timely payments
5. Continue to work with customers to get them to pay the company electronically.
6. Respond to and resolve customers’ queries, complaints, issues and questions.
7. Assist in preparing invoices to be sent to customers.
8. Update and maintain customers’ files to include names, address changes, mergers or mailing preferences.
9. Upload documents to the operating system after Credit is approved by the Credit Team or CFO.
10. Prepare outgoing ACH’s on bank portal.
11. Respond to carrier and vendor payment status requests.
12. Process Notice of Assignments / Letter of Releases for Factors who support the carriers.
13. Other miscellaneous accounting duties.

Qualifications

Ability to maintain confidentiality

1. Excellent verbal, written and listening skills to be used with American Diamond personnel and customers to aid in problem resolution and collection efforts.
2. Since this position utilizes various IT systems, the ability to use IT skills to navigate, increase, and optimize efficiency and automation.
3. Adaptability skills. Change is constant and the AR clerk must be able to adapt and comply to accounting standards, tax laws, and other system requirements.
4. Other related soft skills include time management, attention to detail, technical skills and organization skills.

Education and experience

A high school diploma is a minimum requirement but an Associate’s or Bachelor’s degree in finance, business administration and accounting is helpful.

1. We look for a minimum of 2 years of experience in accounting.
2. Relevant experience and training enable the AR clerk to become conversant with specific methods and best practices common to this position.
3. Ability to Multitask
4. Ability to manipulate large amounts of data