Human Resources Administrator

HR Administrator

About the role

A new opportunity has arisen to join the Lockton People function as HR Administrator.

It’s a great time to join Lockton – we’re a business experiencing seismic momentum and growth. It’s also a great opportunity to join our People team, having recently undergone a significant expansion of our own. Our HR admin team are now entering an exciting phase of project work which will enable enhanced automation of tasks and therefore this role offers opportunity for involvement in wider project work.

This role would suit candidates who either have existing experience of HR administration, or those with professional administration experience in another professional/ regulated sector. It’s important that you are accustomed to working in a larger-sized company and have experience dealing with internal stakeholders. It would also be great if you have had experience of supervising/overseeing team activities.

Key Responsibilities

Your key responsibilities in the role will include:

• Supporting the HR Operations Manager via the supervision and oversight of tasks across the wider HR Admin team, being a point of contact and support for members of the team and deputising where necessary for the Manager.
• Onboarding of new joiners within the organisation, from drafting contracts to adding on our HR system, ResourceLink.
• Processing background screening and references via a third-party provider.
• Conducting HR Introductory meeting with new joiners including undertaking right to work checks.
• Monitoring Associate long service anniversaries and providing documentation/awards as required.
• Processing any employee changes and communicating with payroll if required.
• Being the point of contract internally and externally for corporate credit cards.
• Collating and monitoring sickness records as required.
• Coordinating and supporting salary and bonus review.
• Initiating or undertaking references for joiners, leavers, mortgages, tenancy agreements, and others as required.
• Running and providing various reports, such as headcount, starters, and leavers.
• Monitoring Associates on temporary contracts, then liaising with Business Partners and payroll with the appropriate action.
• Ad hoc involvement in various HR projects and managing general HR queries.
• Ensuring HR Associate files are accurate and up to date.
• Undertaking administrative work experience.
• Working with HR Advisors, Business Partners and the various HR teams to effectively undertake our various responsibilities.
• Managing the entire leaver process, which includes informing all relevant parties of the leaver, updating systems, writing the leaver letter and informing payroll.
• Assigning invoices for approval via Concur.

About You

• Some prior experience of administration within an HR setting
• Proactive and enthusiastic approach to work
• Ability to work collaboratively as part of our small team, in order to find solutions and meet team objectives
• Ability to prioritise, respond flexibly to change, plan, schedule and monitor own work.
• Excellent attention to detail and able to use initiative.
• Ability to communicate effectively both verbally and in writing.
• Actively build relationships with the HR team, as well as the business stakeholders and external parties as required
• Proficiency using Microsoft suite i.e. Office, Word and Excel.