Proposal Design Coordinator

Description:

About Us:

ImageTrend, Inc. is dedicated to connecting life’s most important data in the healthcare and emergency response community. We deliver software solutions, data analytics and services for EMS, hospitals, community paramedicine (CP), critical care, fire, and preparedness to enable fully integrated patient-centric healthcare and public safety. Our commitment to innovation, its clients, and providing world-class implementation and support is unsurpassed. Based in Lakeville, Minn., ImageTrend combines business analysis, creative design and data driven architecture to offer scalable solutions and strategies for today and the future.

Employment at ImageTrend is not just about doing a job; it's about being a part of a community. We are top-notch talent, passionate about making a difference through the work we do together!

Description:

The Proposal Design Coordinator will impact our growth by assisting with all related functions in the request for proposal process from kick-off to completion, including, but not limited to RFPs, RFIs, RFQs, sole source awards, and grants. This role will also assist in updating referenceable content including graphics for products and services.

What You'll Do:

• Leads the kick-off of new procurement opportunities including, but not limited to, review of specifications and proposal team coordination to prepare an appropriate response
• Monitors and tracks opportunities for updates and amendments; communicates opportunities, updates, and amendments to key internal players in a timely manner
• Maintains deadlines for RFP process and related administrative functions and creates project schedules and review meetings for team members
• Supports proposal section coordination, final formatting, assembly, packaging, and shipping of materials
• Completes all administrative proposal close-out activities including electronic filing, updates to resumes and certifications, contacts in CRM, RFPIO, and proposal status
• Coordinates and maintains team documentation efforts for responses to solicitations (i.e., RFPs, RFIs, RFQs, proposals) in RFPIO
• Consolidates content and documentation into a required branded format
• Completes compliance documentation and forms
• Commits to ongoing product education to obtain knowledge of the company, product, and industry
• Collaborates across the ImageTrend community with subject matter experts to prepare technical responses and update content
• Data entry, clerical duties and projects or additional tasks as assigned
• Travel to orientation, industry or company events, and other onsite meetings as required, up to 10%
  
  

Requirements:

• Degree in business, Marketing, or a related field or the equivalent combination of education and relevant experience
• Experience in a professional work environment, preferably in business development, marketing, technical writing, and/or proposal support
• Knowledge of Adobe Creative Suite, specifically InDesign, Illustrator and Photoshop, and MS Office Suite (Outlook, Word, Excel, PowerPoint) with the ability to grasp other software applications including proposal and customer relationship management software
• High attention to detail and strong written communication skills
• Strong interpersonal skills with an ability to work both independently and collaboratively within a team setting
• Strong task and time management skills, highly organized, and ability to prioritize multiple projects simultaneously to meet deadlines
• Ability to maintain discretion when handling proprietary and confidential information
• Enthusiasm for learning and expanding knowledge or skills
• Experience or familiarity with proposal and customer relationship management software a plus
• Strong work ethic, integrity, honesty, collaboration and team orientation
• Ability to work in-office on a hybrid basis as required
• Ability to travel as required, up to 10%
  
  

Benefits And Growth:

• Outstanding compensation package
• Medical, dental, vision, and life insurance
• 401(k) matching
• Paid Time Off
• Hybrid work flexibility for remote days
• Perks in the office such as snacks, tap beer, and ping-pong
• The ability to do meaningful, challenging work on a fun and collaborative team
  
  

For applicants that reside in the following states, California, Colorado, Connecticut, Nevada, New York, Rhode Island, or Washington Residents, please contact [email protected] for salary range information.

At ImageTrend, we celebrate diversity and strive to ensure a workplace where everyone feels a sense of inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected], and ImageTrend will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.