Office Manager/Executive Assistant

SitelogIQ is a rapidly growing company focused on making buildings better. We provide planning, design, and management solutions for organizations that want efficient and sustainable building environments that are healthier and safer for their occupants.

Our Office Manager/Executive Assistant will work out of our Midwest Division, located in Hopkins, MN with plans to relocate locally. The Office Manager/Executive Assistant is a dual role and requires a proactive and detail-orientated individual who can effectively balance executive support duties with office management responsibilities ensuring a smooth and efficient workflow and office productivity. This role will perform a wide variety of administrative tasks in support of the Midwest division executives. An immediate initiative will include planning and organizing an office move.

Office Manager/ Executive Assistant Responsibilities

• Administrative support including calendar management for leadership team, travel arrangements, meeting support, expense reporting etc.
• Coordinate and prepare materials for meetings, including agendas, presentations, charts and graphs, and meeting minutes.
• Contract preparation support, prepare, edit, and proofread sales contracts, reports, and other documents as necessary.
• Oversee daily office operations including maintaining office supplies, snacks, water, office communications, mail/shipping, safety equipment management, and general administrative support to office staff, ensuring organization, cleanliness, and a productive work environment.
• Support safety team leader, managing various programs, reporting, and shipping of site safety equipment.
• Plan and execute office events, meetings, and team-building activities.
• Participate as an active member in team, HR or enterprise-wide projects as assigned.
• Design and implement marketing collateral on an as needed basis as well as provide creative input on projects such as division newsletter, org charts, etc.
• Enter utility bill data entry and rebate processing.
• Assist with coordination of continuing education and professional license tracking.
• Assist with other duties or tasks as assigned.
  
  

Office Manager/Executive Assistant Qualifications

• Minimum of 3-5 years of experience as an Executive Assistant or similar role.
• Intermediate user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
  
  

Physical Requirements

While performing the duties of this job, the employee is constantly required to sit, talk and/or hear, and/or use hands to finger, handle or touch objects, tools or controls. The employee is occasionally required to stand and/or walk. The employee must rarely lift and/or move up to 25 pounds while moving files or small packages. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Work is performed in an office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

No agencies please

Benefits

We offer a highly competitive salary, and comprehensive benefits, including:

• Medical, dental, and vision insurance
• Disability and life insurance
• 401K
• Flex time off
• 12 paid holidays
• Tuition reimbursement
• Opportunities to drive our DE&I efforts by joining our affinity groups, Veterans and Allies Leadership Organization or Women Inspiring & Strengthening Everyone
• Opportunities to give back to our local communities through organized events or fundraisers
  
  

More About SitelogIQ

At SitelogIQ, we’re focused on creating a great environment for our team first so that it is more energizing and rewarding to focus on creating a great customer experience. That’s what we call a win-win.

We partner with clients in K-12, higher ed, government, healthcare, multifamily housing, and industry to optimize energy efficiency, improve indoor air quality, address lighting, and improve the customer experience. With offices across the country, it’s rewarding to make a difference in the communities where our teammates live and work.

SitelogIQ is an Equal Opportunity Employer and participates in E-Verify.