Accounts Payable Administrator

Company Description

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,600 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

To capture all invoices received from business departments and suppliers on the RT System.

Specific Responsibilities

• Receive supplier invoices from supplier / business / ZA Payables box.
• Check and clear [email protected] box with invoices daily, after capturing to RT then clear to archive box.
• Compile month end statements – loaded in P2P AP Statements share point folder for Kenya team to action.
• Ensure that all the invoices on the statement have been captured, follow up with supplier and business on any outstanding invoices.
• Resolve queries from business and Kenya team, communicate with suppliers regarding any hold invoices delaying payments.
• In collaboration with the Kenya team, clear the cash management report timeously.
• Upload all payments received from HR.
• Review the ageing to ensure that the HUB has paid the accounts on time. Resolve overdue accounts immediately.
• Review on a weekly basis the RT rejections and follow up with the relevant BPA.
• Address all month end queries from the relevant business units.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Systems include Oracle / (RT) Request Tracker - Capture System / Share Point
• Accuracy with capturing of invoice, checking that the company details and VAT are correct on invoice before loading on RT System
• Create paylist with the Kenya team for month end payments
  
  

Qualifications

Education

• Matric (Grade 12)
• Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
• Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs
  
  

Experience

• Minimum of 3 years’ experience in an Accounts Payable function
• Excellent interpersonal skills and the ability to work with a variety of personalities
• Ability to consistently meet deadlines
• Ability to work both independently and as part of a team
• Superb organizational skills
• Ability to multi-task and handle several issues simultaneously
• Ability to maintain a positive and professional attitude when dealing with escalated issues
  
  

Additional Information

Required Skills

• Self-motivator
• Good verbal, written and communication skills
• Ability to multi-task
• Outstanding attention to detail
• Work must be done systematically and with the highest level of accuracy
• Organizational and record-keeping skills
• Customer focus and service orientation
• Windows package and email proficiency