Executive Assistant

Summary

This Executive Assistant (Supervisory) position is located under the United States Department of Labor (DOL), Employment and Training Administration (ETA), Atlanta Regional Office.

This position is outside the bargaining unit.

Learn more about this agency

Help Duties

Duties for this Position Include:

Performs supervisory duties for a small contingent of staff less than 20% of time to include: plan work to be accomplished by subordinates, set and adjust short-term priorities, and prepare schedules for completion of work.

Advises the executive and key officials on the uses and limitations of the array of available administrative management techniques and the probable consequences of possible choices and decisions.

Recommends options during exploratory and formative stages of managerial planning and policy formulation.

Participates actively with the executive key staff in significant management planning, policy and decision-making sessions.

Provides liaison to key administrative processes and mission support services such as human resources, information technology, budget, travel, supply, contracting, training, etc. as well the office operating plan outcomes and internal performance measures.

Serves as a consultant and provides technical assistance and management support for key administrative, workforce development programs or several complex program areas.

Actively participates with other management officials in the planning and implementation of efforts to enhance awareness and involvement on the part of grantees and the private and public sectors in the furtherance of the overall goals and special program initiatives.

Develops or assists in the development of courses or plans of action for accomplishing such assignments.

Investigates issues to establish the nature and scope of identified problems and recommends methods and techniques to be utilized to resolve them.

Oversees the identification of any problems and works cooperatively with the key players to arrive at mutually acceptable corrective actions, which will assure legal compliance and continuous program improvement.

Represents and speaks for the executive in both formal and informal circumstances.

In meetings with high-level public and private sector officials, takes actions or makes commitments, which reflect the goals, objectives, and views of the executive.

May perform public information duties.

The incumbent is expected to report on both the status of projects and activities as well as the effectiveness of the operational components.

Possesses the ability to effectively summarize information and present data graphically, as well as the skill to explain complex technical information regarding programs and processes to internal and external parties with different levels of comprehension.

Develops and presents spreadsheets, presentations and publications that advance the business objectives of the Office and support its plans and goals.

Help Requirements

Conditions of Employment

• Must be at least 16 years old.
• Must be a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• Requires a probationary period if the requirement has not been met.
  
  

Qualifications

For GS-14: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level of GS-13 in the Federal Service.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Qualifying specialized experience for GS-14 includes (Applicants must demonstrate four (4) of the following):

• Experience managing complex programs and/or activities and/or communicating program requirements to others;
• Experience identifying issues, determining possible solutions, making recommendations, and implementing changes;
• Experience advising an executive on management or administrative matters, often of a confidential nature.
• Experience working collaboratively and maintaining cooperative relationships with officials in Federal, state, or local government agencies and public entities.
• Experience communicating effectively in oral and written presentations to officials, staff, and the general public.
  
  

Note: Please be sure these types of examples are evident in your resume.

Education

This job does not have an education qualification requirement.

Additional information

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

This position is at the Full Performance Level (FPL) of GS-14.

You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interest and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.

Click here for Telework Position Information

Based on agency needs, additional positions may be filled using this vacancy.

The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Read more

• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Employment and Training Administration

200 Constitution Avenue NW

Washington, DC 20210

US