Associate Director of Finance and Grant Administration

Position Description

The CBAR Finance Team is seeking an Associate Director of Finance and Grants Administration. This position, which reports to the Executive Director for Finance, Administration and Information Technology (EDFAI), will oversee the Center's funding. This role requires a self-directed individual, who can work collaboratively with Principle Investigators (PIs), members of the CBAR Finance Team, other Harvard Departments, and external subcontractors in a busy and fast-paced center. This role is directly responsible for pre- and post-award activities for 2 substantial NIH funded cooperative agreements (with annual budgets over $38M), and directly supervises and provides leadership and guidance for 1 Team Lead/Sr. Grant Managers, 2 Senior Grant Managers (each with their own portfolio), 1 Jr. Grant Manager, a Financial Program Coordinator, and a Financial Assistant managers, a financial associate, and a project coordinator.

The Associate Director of Finance and Grants Administration is also responsible for preparing complex financial projections and reports for PIs and the EDFAI, ensures compliance with grant sponsors and University policies and regulations, works closely with senior scientists to ensure continuous grant funding, serves as the principle source of information for CBAR related to NIH regulations and policies, is responsible for reviewing and approving expenditures to ensure costs are allowable and allocated to the correct funds, and is responsible for overseeing the IT Cost Center to ensure costs are allowable.

Duties and responsibilities include, but are not limited to, the following:

Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment

May act as signatory for the University and/or oversee the signatory process

Establish and monitor effective pre post -award processes and systems

Manage such pre-award areas as: proposal submission, award validation approval and set-up

Manage such post-award areas as: award approval and set-up, financial analysis and reporting

Collaborate on the development of new pre post-award procedures within school/unit that support University wide policies and initiatives

Provide problem resolution, guidance and or training for sponsored research award management, compliance, systems, and reporting

Interpret regulations and guidelines of multiple program funding with complex and broad guidelines for spending

Lead the audit of individual sponsored accounts to ensure compliance with University and sponsored regulations

Ensures department’s accurate and timely financial analysis and reporting

Act as representative at the School/University level

Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

The Associate Director will also perform other duties as assigned.

Basic Qualifications

Bachelor’s degree or equivalent work experience required

Minimum Of 7 Years’ Relevant Work Experience

Advanced knowledge of sponsored research regulations

Supervisory experience

Additional Qualifications And Skills

The following job-specific skills and competencies are preferred:

MBA or Masters’ degree in relevant field

Knowledge of Microsoft Office Suite, advanced Excel skills

Knowledge of advanced financial principles, budget management, financial analysis

Bachelor's or Master's degree in related field

Experience building teams, collaborating, and gaining concensus of teams

Knowledge of Microsoft Office Suite, including advanced Excel skills

Experience submitting and reporting cooperative agreements using ASSIST a plus

Strong attention to detail, organized, and strong written and verbal communication skills

Experience working on NIH funded cooperative agreements

The following cultural competencies are also preferred:

Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Working Conditions

Work is performed in an office setting

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

Harvard University requires pre-employment reference checks and background screenings.

This position has a 90 day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The Center for Biostatistics in AIDS Research (CBAR), an organization within the Harvard T.H. Chan School of Public Health, is responsible for the design, monitoring and statistical analysis of clinical trials and observational studies for several major national and international NIH-funded clinical research networks. CBAR employs over 100 statisticians and epidemiologists including Harvard faculty, research scientists and staff. Investigators within CBAR have provided statistical leadership and support for clinical research networks for thirty-five years. Currently this includes infectious disease networks such as: Advancing Clinical Therapeutics Globally for HIV/AIDS and Other Infections (ACTG), the International Maternal Pediatric Adolescent AIDS Clinical Trials Network (IMPAACT), and the Pediatric HIV/AIDS Cohort Study (PHACS). Results from studies have helped to establish the paradigm for the treatment and prevention of HIV and other infectious diseases, and contributed to international treatment and prevention guidelines. CBAR has a hybrid work environment which includes a combination of on-campus/in-person work and remote work.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Boston

Job Code

F1358M Research Admin Mgt IV PrPs

Work Format

Remote

Sub-Unit

Salary Grade

058

Department

Center for Biostatistics in AIDS Research

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.