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The Purchasing Specialist collaborates closely with team members to perform a variety of specialized and technical purchasing functions. They compile information, place orders with existing suppliers, contact departments with questions about orders, requests and verify inbound shipping information. Check records to draw up purchase orders for procurement of materials, supplies, and services. Assist in performing clerical tasks such as answering phones.
Tasks
Assist in documenting and implementing departmental standard operating procedures
Maintain the vendor master file
Respond to inquiries about order status, changes, or cancellations
Track the status of orders
Research and negotiate prices for supplies and materials
Perform buying duties when necessary
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
Prepare purchase orders
Review purchase orders in order to verify accuracy, terminology, and specifications.
Assist with researching discrepancies within invoices
Make recommendations for purchases
Contact and receive informal quotes from appropriate vendors; compares costs and evaluate the quality and suitability of equipment, materials and supplies
Manages the Safety Data Sheet database
Other duties as required
Skills
Time Management - Managing one's own time
Reading Comprehension - Understanding written sentences and paragraphs in work related documents
Speaking - Talking to others to convey information effectively
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Writing - Communicating effectively in writing as appropriate for the needs of the audience
Attributes
Oral Expression - The ability to communicate information and ideas in speaking so others will understand
Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences
Written Comprehension - The ability to read and understand information and ideas presented in writing
Problem Solving - The ability to tell when something is wrong or is likely to go wrong; look for solutions and present the solution to management for approval
Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense
Written Expression - The ability to communicate information and ideas in writing so others will understand
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop, kneel, talk, or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
Experience And Education
High School Diploma with at least 1 year to 2 years of related experience.
EOE M/F/D/V
Seniority level
Entry level
Employment type
Full-time
Job function
Purchasing and Supply Chain
Industries
Recreational Facilities
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