COMPANY OVERVIEW: Our client is a contracting organization specialized in catalyst change-outs and mechanical services.
POSITION: Accounts Payable
COMPENSATION: Competitive salary DOE
BENEFITS: Standard package
LOCATION: Pasadena, Texas
SUMMARY: Directly lead team handling Accounts Payable, Accounts Receivable, Payroll and Bookkeeping.
Duties Or Responsibilities
Process AP mail o Open, date stamp, scan to .pdf, name and save to server all vendor invoices
Vendor Invoice PO Match/Coding/Entry in QuickBooks/Attach Scanned Invoice
Email Vendor Invoices to appropriate regional admins/managers for review and approval
Prepare vendor payment runs
Filing - keeping complete and organized records (hardcopy and/or electronic)
Vendor communication to request statements
Reconciliation issues & follow up
Vendor inquiries
Works closely with regional administrators regarding vendor activity, purchase orders and other accounts payable related activities
Company VISA activity processing and reconciliation to sending out monthly VISA activity spreadsheets to employees for coding
Format spreadsheet for QuickBooks upload
Follow up with Employee as needed
VISA statement reconciliation
Company fuel card to administration/contact for fuel card activity and related issues
Download monthly activity
Email activity to regional admins/managers for review and approval
Code/format spreadsheet/upload to QuickBooks
Purchase order activity to maintain communication with regions regarding purchase order and vendor activity as needed
Review open purchase orders for sufficient balances
Prepare and email monthly open purchase order reports to regional admins/managers
Month-End open purchase order review
Schedule and conduct month-end open P.O. review with regions
Review and discuss all open P.O.’s for month-end treatment/accrual
Resolve any P.O. issues - increases needed, duplicates, closing, etc
Month-end to prepare and enter in QuickBooks purchase order accrual following open P.O. meeting
Prepare and Enter Accrual for all outstanding AP Invoices not included in the purchase order accrual
Fuel card activity accrual
Run final accounts payable aging
Other tasks as requested by management
Computer inventory
Mobile phone issuance and activity
Entry of all assets into company asset database
Capital expenses/fixed assets
Experience And Qualifications
5 years’ experience in accounting, purchase order and bookkeeping
Preferably has worked in contracting environment.
Experience with Accounts payable, accounts receivable, payroll and financial reporting
Knowledge of Debit or Credit vs ERP System
Bachelor’s degree in accounting or finance
QuickBooks or similar ERP proficient
Highly skilled in MS Excel
Effective communicator
Problem Solving
Time management and ability to meet multiple deadline
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Seniority level
Mid-Senior level
Employment type
Contract
Job function
Accounting/Auditing and Finance
Industries
Executive Offices
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