Executive Assistant

Executive Assistant | Luminis Health

Joining our team as an Executive Assistant provides you with the opportunity to support executive leadership, enhance your administrative skills, and play a vital role in our organization’s success. You will enjoy a dynamic work environment where you can showcase your organizational and communication abilities while contributing to meaningful projects.

Position Objective:

Provide administrative and secretarial support to executive-level leadership, staff, and consultants, performing diversified functions.

Essential Job Duties:

Scheduling and Coordination

• Organize, coordinate, and schedule appointments and meetings (virtual and in-person) with various professionals.
• Manage travel arrangements, prepare itineraries, and coordinate communications for meetings and conferences.

Office Management

• Provide executive assistance and manage office functions, including document retention, supply inventory, and timely execution of contracts.
• Process invoices, prepare purchase orders, and maintain expenditure records.

Data Analysis and Reporting

• Analyze, sort, and maintain statistical information for report preparation.
• Communicate with departments to compile data for reports, draft correspondence, and provide logistical support.

Correspondence and Communication

• Coordinate all correspondence for the Executive’s office, including processing mail and responding to routine inquiries.
• Prepare, assemble, and distribute information for meetings, including taking and transcribing minutes.

Policy and Procedure Maintenance

• Maintain and update departmental policies and procedures.
• Research information to address issues and prepare responses for the Executive.

Educational/Experience Requirements:

• Advanced degree or equivalent experience.
• Five to eight years of administrative support work with increasing responsibility.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office Suite and PowerPoint.

About Luminis Health:

Luminis Health, a newly integrated health system formed in 2019, serves residents of Anne Arundel County, Prince George’s County, Calvert County, and Maryland’s Eastern Shore. Comprised of Anne Arundel Medical Center (AAMC), Doctors Community Medical Center (DCMC), J. Kent McNew Family Medical Center, and Luminis Health Clinical Enterprise (LHCE), the health system includes 635 licensed beds, more than 6,400 employees, 1,800 medical staff and 1,300 volunteers. The new health system includes more entry points for coordinated care across the region, improved access to care close to home, enhanced quality and improved health outcomes. LHCE is comprised of multi-specialty practice groups, ambulatory sites and clinics, physician practices and clinical service lines.

Luminis Health is an Equal Opportunity Employer (EOE)